Policies

Transfer of Credit, Grades, and Transcripts

Middlebury College considers a semester/academic year abroad equivalent to a semester/academic year in the U.S. The normal course load for undergraduates is four or five courses/units per semester, depending on the school. This is equivalent to 16 or 15 semester credit hours, respectively, or 20 to 25 quarter hours.

The following grades are used: A, A-, B+, B, B-, C+, C, C-, D, F. Since our host universities do not use the same system of credits and grades as U.S. institutions, students receive U.S. equiv­alent credits and grades as established by the appropriate School Abroad director. Each country-specific handbook, found on the webpage of each School, includes the relevant grade conversion chart. 

As part of the application process, students will need a study abroad approval form signed by you. Here you will indicate to which address the student's Middlebury transcript should be sent. Middlebury will send one copy of the transcript from the student's semester(s) abroad to this address for the purpose of credit transfer. Additional copies may be requested in writing and for a fee from the Middlebury Registrar’s Office: http://middlebury.edu/offices/academic/records/transcripts.


Billing

Middlebury participates in an e-billing system. Notification that fall semester bills are ready will be sent to students’ @middlebury.edu email address on or about June 15th; payment in full is due by August 15th. Spring bill notification will be sent on or about November 15th; payment in full is due by January 15th. Students who are enrolled after these billing dates will be billed upon enroll­ment and payment is due upon receipt. Bills may be viewed on-line at http://go.middlebury.edu/bannerweb in the Student Financial Services tab.  From here, students may set up others as “authorized payers.” Bills may be paid online, but for those who require a physical address, payment may be made in U.S. dollars to Middlebury.


Handbook

Upon acceptance to one of our programs, students are directed to a country-specific handbook, which has information on pre-departure, academic policies, life in the host country, health and safety, money matters, and more. You may want to take a look at our General Handbook, which includes much of the same information, to see how students are prepared for their experience abroad.