Middlebury

 

Special Collections Loan Agreement

Borrower information

The Documents/Realia described below have been temporarily removed from Middlebury College Special Collections and place in the custody of:

Material requested

Please search MIDCAT or Digital Collections for citation information including Author, Title, Date, Volume, etc.

Proper citation to include in any printed matter is described below in "Conditions of Outgoing Loans..." #5

Loan dates

I understand that any damage incurred to the above described Documents/Realia while they are in my custody are my responsibility and that by signing below, I agree to take proper care of the said Documents/Realia. I agree to pay a replacement cost or fine (as determined by a Special Collections staff member) should any of the materials in question be damaged beyond repair due to circumstances within my control. I also agree to return the Documents/Realia on the agreed upon date as indicated above unless otherwise communicated to Middlebury College Special Collections.

CONDITIONS OF OUTGOING LOANS
FROM SPECIAL COLLECTIONS OF MIDDLEBURY COLLEGE

General Statement: Special Collections of Middlebury College will allow qualified organizations (other museums, non-profit organizations, education institutions, governing authorities, community service groups, etc.) to borrow items for exhibition, research, education, and publication purposes. The Curator and/or Assistant Curator may deny a loan request if he/she determines that the proposed borrower would not be able to provide adequate care for the item(s) outside Middlebury College. If the borrower violates any part of this loan agreement, Special Collections of Middlebury College holds the right to terminate the agreement at any time and/or prohibit any future loans to the borrower.

1. Borrower agrees that the object(s) in this loan will remain in the condition received and will not be
repaired, restored, cleaned, or altered in any way without the permission of Special Collections of Middlebury College. The condition of the object(s) is understood to be as stated on the form.

2. All damages to the loaned object(s) at any point in this loan from wall-to-wall will be reported to Special Collections of Middlebury College immediately.

3. The object(s) may not be lent to a third party without the advance approval of Special Collections of Middlebury College.

4. The object(s) may be photographed and/or scanned only with the permission of Special Collections of Middlebury College. The borrower agrees that any photographs and/or scans made of the loaned object(s) will be used only for the purpose stated on this form and only for the number of times stated. Special Collections of Middlebury College will receive a copy of all photographs and/or scans (600dpi TIFFs - according to digital archival standards established by Special Collections of Middlebury College) for record keeping purposes. All publications of photographs and/or scans of items in this loan will bear a credit line acknowledging that the object(s) are the property of Special Collections, Middlebury College, Middlebury, Vermont.

5. Borrower will credit "[Collection] (to be supplied by staff), Special Collections, Middlebury College, Middlebury, Vermont", with ownership of the borrowed object(s) in label copy, publicity releases and in any printed matter.

6. Borrower is responsible for packing, transportation, insurance, and all other factors of transporting the loan, unless otherwise stated. The borrower is responsible for returning the loan at the time stated.

7. Special Collections of Middlebury College may require proof of insurance, may wish to have its name on the policy, and may wish to receive a copy of the insurance policy.

8. Borrower will provide evidence that the loaned object(s) are exhibited/used in an area that has climate control conditions in accordance with best practices outlined in current archival/museum standards.

9. Borrower agrees to use the loan only for the purposes stated on this form.

Special Collections Reading Room Scheduling

Patron information

Please complete if a non-Middlebury independent researcher

Materials requested

Please search MIDCAT or Digital Collections for citation information including Author, Title, Date, Volume, etc.

College Archives Thesis Photocopy Application

Patron Information
Thesis Information

I understand that permission of the author of this thesis is required before a copy can be made, and I agree to abide by the Policies and Procedures of Middlebury College Special Collections in making use of this thesis. I agree to pay all costs of associated with duplication and delivery. I further understand that a copy of this form will be provided to the author of the thesis.

Special Collections Duplication, Digitization and Publication Request

Patron information
Digitization request
Digitization fees

Digitization fees are charged as follows:

  • TIFF scan of original ($20)
  • TIFF scan from existing scan ($15/scan)
  • JPG scan of original ($5)
  • Copy of audiovisual recordings ($20 per recording)
  • Copy of existing, digitized audiovisual recordings ($15 per recording)
  • Photocopy scans/pdf (.25 cents/page)

    • Our standard scanning resolution is at a minimum 1,400 pixels on the short side at 100% (approximately 400-600 dpi based on the original size). Customized scanning standards may incur additional fees.

    At the discretion of Middlebury Special Collections staff, fees may be waived or adjusted for College or non-profit use. Additional fees may be added for commercial use.

Submission process

Please make checks payable to Middlebury College. Contact us at specialcollections@middlebury.edu with any questions.

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Order This Book for the Library

The Library offers this service to Middlebury faculty, students, and staff at no charge to you so that we can purchase the books that best fit the College's collection, in other words, books that you order for us.

Suggest a Library Purchase

Wondering what happened to a previous request? Ask us about it here (go/whereisit).

Fields marked with a red asterisk (*) are required.

Increasingly, we purchase ebooks to extend the Library's reach to our schools abroad, Monterey, and to research sites around the world. When appropriate, we will purchase the ebook unless the print version is specifically requested.

Item details

Please enter the item's ISBN or other standard number, if you know it.

Please help us find the exact edition you are requesting by adding a URL, publication date, or general comments about your request.

If needed for a class, please indicate the course number and semester below.

Archive Your Work at Middlebury

In 2007 Middlebury launched a digital archive of student work.

Please complete the information below (fields marked with red asterisks are required), and upload a file of your work to be added to Scholarship at Middlebury (go/scholarship).

Basic Information

Example: Winter 2010

If possible, include a 1-3 sentence summary of your work.

Include words that might help users find your work when they do a search of the digital repository.

Submission Agreement
  1. I understand that as author of the above-named work, I hold original copyright to the work, including the right to use, reproduce, distribute, update, create derivatives, and make copies of the work (digitally or in print).
  2. I hereby grant Middlebury College permission to store and make available digitally online a copy of this work and related materials for distribution via the Internet in perpetuity.
  3. I understand that the copy of the original work will be posted as submitted, upon conversion to PDF format, unless I request otherwise or submit a revision.
  4. I grant Middlebury College the right to use, reproduce, distribute, and make digital or printed copies of the work – with attribution of my authorship – in connection with digital repositories, teaching, and scholarly activities conducted at Middlebury College.
  5. I may request, in writing, the work to be removed from online access, and that Middlebury College shall do so within one month of receipt of such a request upon systems in its control. I understand that various indexing & search services (such as Google) may make and cache a copy of the thesis, or the work may be downloaded and saved by other parties, making it difficult or impossible to remove completely, since said copies are not controlled by Middlebury College.
  6. The academic department that supervised my work is in agreement that this work may be posted as described.
Agreement

By checking I AGREE, you are giving consent for Middlebury College to record, retain, and distribute your work under the terms selected above. You are indicating your agreement to create and sign this electronic record in accordance with Chapter 20 of Title 9 of the Vermont Statutes Annotated.

Consent & Agreement Elements

(See the Creative Commons website for more information.)

Attach File

Name your file "thesis," "seniorwork," "poster," followed by the year and your last name: e.g., thesis2010jones.

To upload your file, click the "Choose file" button.

Having trouble?

If you're having trouble uploading a large file, use this tool to email your file to middlab@middlebury.edu.

Middlebury Library Gift Agreement Form

Thank you for thinking of the Middlebury College Library.  We ask you to complete this form so that we may record your gift in our donor records.  Before doing so, please review the Middlebury Library Gift Policy, found here.

If you are uncertain if your gift qualifies for a tax deduction, please consult the IRS documentation for noncash charitable contributions or contact Middlebury College's office of Gift Administration.

Due to the volume of gifts that we receive, the library cannot provide you with itemized lists of the materials donated to the library.

Please select all that apply.

Should the Library acknowledge your gift with a letter and gift receipt?

Film Rental Request Form

if different from your name

Please provide the Banner Account Index for your department or organization.

:

Request to Include a Website in our Library Catalog

Please complete this form to suggest a freely accessible online resource for our collection (e.g. ebook, government report, statistical database, open access journal, research website, etc.). We will review the suggested site, and if it fulfills our selection criteria,  we will add it to our catalog. Fields with red asterisks are required.

This is optional, but it will help us evaluate the website's usefulness and pertinence to the Middlebury community.

Recording Consent & Copyright Release Form

Middlebury College preserves and disseminates recordings of select events sponsored by the College. This form must be filled out where indicated and the required I AGREE boxes must be checked in order for LIS to make an audio or video recording of any speaker, presenter, or participant. If an event includes multiple participants who are recorded, each must submit a separate release form.

Fields marked with a red asterisk (*) are required.

Note: Event organizers must also fill out the Event Recording Release Form, available at go.middlebury.edu/recording

Basic Information
:

If possible, please include a brief description of your presentation.

If you have a digital photograph available (JPEG preferable), you may upload it here. This photo can then be be added to the description of your presentation in the Middlebury Digital Lecture Archive.

Speaker Contact Information (Email address required)
Address
Phone
Email
Department Sponsorship (required if applicable)

Middlebury academic dept., program, or organization that is sponsoring the event

Name of person from the sponsoring dept., program, or organization

Email of contact person from sponsoring dept., program, or organization. Confirmation email will also be sent to this person.

Agreement Clause

By checking I AGREE, you are giving consent for Middlebury College to record, retain, and distribute your presentation under the terms selected above. You are indicating your agreement to create and sign this electronic record in accordance with Chapter 20 of Title 9 of the Vermont Statutes Annotated.

Check on your Library purchase suggestion

What happened to your library purchase request?

If you ordered an item more than four weeks ago and if you would like to know the status of your order, please fill out the form below.

*Fields marked by a red asterisk are required.

Please include any additional details that would be helpful to us, including deadlines, your requested titles, etc.

Library / ITS Conference / Travel Approval Request

Before completing this form, you should have discussed your request intentions with your work group leader/supervisor. The final question on the form requires you to confirm that your work group leader supports this request. If he or she is unaware of the request or not in support, do not complete this form.

Once you complete this form, it will be routed directly to your Area Director based upon the Area you select in the drop-down field. After reviewing your answers and approving the request, your Area Director will forward the request to the assistant to the Library & ITS administrators who will record this request and associated estimates of expenses in our departmental files. These estimates are revised with firm expenses upon receipt of relevant invoices, receipts, etc. Your Area Director will let you know whether the request has been approved. Submittal of the form does not constitute approval.

PLEASE BE AS DETAILED AS POSSIBLE AND MAKE REASONABLE ESTIMATES OF EXPENSES. These details are important for planning purposes within the Library and ITS organizations, and at times impact our ability to consider other requests.

NOTE: ALL of the fields on this form are REQUIRED for your submission to go through. If one of the questions is not applicable to your request, please enter text indicating that is the case in the box. This will ensure your submission goes through without any difficulties. Thank you!

i.e. volunteer, member of organization, professional development, etc.

Research Workshop Request

College Archives Records Retention

Please identify each box of materials with name of contact person, department, and date sent.

NOTE: Please indicate which, if any, of the materials in the shipment should have restricted access.

Thank you.

MiddTags:

EReserve Copyright Clearance EReserve Copyright Clearance

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