Who Can Work?
All students are eligible for all on campus jobs, regardless of their financial status. The week before fall classes begin and during the first two weeks of school, students that receive financial aid will have the opportunity to apply for posted jobs on campus. All other students must wait to begin applying until after the third week. Financial aid status is not relevant when rehiring students or hiring students for research assistant positions. International students (non-resident aliens) may work only on campus. Off-campus work study positions are available only to U.S. citizens on financial aid with a work study component.
Do I need a social security number to work and, if so, how do I apply for one?
A social security number is required to work in the United States. Instructions on applying for a social security card and social security number can be found on the Tax Office's website at http://www.middlebury.edu/offices/business/tax/filing/ssn.
What are the required forms for employment?
All students are required to complete the federally mandated I-9 Employment Eligibility Verification form and a W-4 federal tax withholding form in the Student Employment Office. These forms must be completed before the student is eligible to work. Some International students will complete an 8233 form through the Windstar FNIS online program.
Click here to see a complete list of acceptable documents (mandated by the Department of Homeland Security) necessary to complete the I-9 form. Please make sure to bring these original, unexpired documents with you when you come to the Student Employment Office.
How do I find a job?
It is the student's responsibility to secure a job. All available on and off campus jobs are posted online. See 'Find A Job' to the left of this page to see what is currently available. It's not uncommon for students to inquire at SEO about other positions that are not online. Please note that SEO posts all of the open positions that we are aware of. However, students may inquire with a specific department, staff member, or faculty member if there is a position they are interested in that is not posted. It may be that the position isn't currently open but will be at some point in the future.
The week before fall classes begin and during the first two weeks of school, students that receive financial aid will have the opportunity to apply for posted jobs on campus. All other students must wait to begin applying to on campus jobs until after the third week. Students may apply to off camopus positions at any time. The website will be updated throughout the academic year and will advertise jobs on campus and off campus. All students are eligible for on campus jobs. International students (non-resident aliens) may work only on campus. Off-campus work study positions are available only to U.S. citizens on financial aid with a work study component. Hiring practices vary (interviews, applications, etc.), and are at the discretion of the supervisor.
Can I apply for more than one job?
Yes. Apply for jobs that interest you and for which you are qualified. Make sure you are fully aware of what will be required of you including duties and schedules. You should not accept a job and then quit because you get a “better offer.”
I've been awarded a College Job/Work-Study as part of my financial aid - what does this mean?
Students that have been awarded a College Job or Federal Work Study may begin applying to posted on campus jobs the week before fall term classes begin and during the first two weeks of classes. All other students must wait to begin applying until after the third week. The intention is to assist students with financial aid to obtain a job that best fits their needs.
For more information visit the Student Financial Services website at: http://www.middlebury.edu/offices/support/sfs/student_employment
I have work study and am arriving in February. Is there any special consideration given at that time of the year?
No. The week before fall classes begin and during the first two weeks of school, students that receive financial aid will have the opportunity to apply for posted jobs on campus. All other students must wait to begin applying until after the third week. If a position is posted in January or February, anyone can apply for it.
I have work study. Am I guaranteed a job?
No. We do not guarantee employment to anyone.
I don’t have financial aid. Does this mean I can’t apply for jobs during the first couple weeks of class?
Yes. Only students that have financial aid can apply during the first 3 weeks (the week before fall classes begin and the first two weeks of classes). You can apply any time after the third week ends (Sunday). There will still be jobs available and some positions aren’t even posted that early.
When and Where Can International Students Work?
Most International Students are eligible to work on campus during the academic year as well as during vacation periods. To work off campus, international students (non-resident aliens) must request permission from the Department of Home Land Security. If you are interested in obtaining off campus work permission, please contact the International Student & Scholar Services at x5858. International students must also be aware of limits set by treaty exemptions. Some countries will penalize student who go over the maximum amount earned. Non-resident aliens may not work more than a total of 20 hours per week while school is in session. During the summer and specific holiday breaks,* the maximum for international students is 40 hours per week.
*Generally, winter, February and spring breaks are the only breaks for which this applies.