The tenure review will normally take place in the spring of the seventh year after your initial appointment. Requests for an early review should be submitted to the Promotions Committee at the end of the semester prior to the desired review (e.g., May 15 for a request to shift to a fall review or December 15 for a request to shift to a spring review).
In the semester preceding the semester in which the Tenure Review is scheduled:
- You should arrange with your chair an appropriate schedule of classroom visitation over two terms (the term before the review occurs, and the term in which the review occurs). The chair must visit at least two classes. Note that all classroom visits must be agreed on in advance by you and the visitors.
- You have the option of requesting a meeting with your chair to discuss your performance and suggestions for possible improvement; any such meeting should occur before the end of the term in which the visits took place.
- Early in the semester before the Tenure Review occurs, you will be asked to provide the Promotions Committee with a list of three to five scholars or artists outside Middlebury who would be appropriate to evaluate your professional achievements. The Promotions Committee will request that at least one of these scholars be from a liberal arts college similar to Middlebury. All should be familiar with your area of study, but you do not need to be personally acquainted with them. Your Chair/Director will also be asked to provide a list of three or four authorities who can comment on your work; the reviewers on the Chairs' list do not need to be familiar with your work. The Promotions Committee will ultimately seek reviews from names on both your list and your Chair's/Director's list.
Before the start of the semester in which the Tenure Review is scheduled:
- Compile a dossier, as described in the Guidelines section.
- Submit one copy of the dossier to the department chair and one copy to the Promotions Committee by the date indicated on the Academic Affairs website, under Review Deadlines.
Early in the semester in which the Tenure Review occurs:
- You should arrange a schedule of classroom visits with the chair or the chair’s designate. If desired, you may invite other senior colleagues to visit classes. It is the chair’s responsibility to ensure that the number of visits does not disrupt your courses. Note that all classroom visits must be agreed on in advance by you and the visitors.
- You have the option of requesting a meeting with your chair and senior colleagues who visit your classes to discuss your performance and suggestions for possible improvement; any such meeting should occur before the end of the term in which the visits took place.
- If you participate in an interdisciplinary program and your involvement is not explicitly stated in your appointment letter, you have the option of requesting that the VPAA solicit a letter from the appropriate program director. Note that unless involvement is specified in your appointment letter, no such letter will be solicited unless you specifically request that the VPAA do so.
- The Promotions Committee will contact you to schedule an interview between you and your PC liaison to discuss any matters pertinent to the review.
- The PC will also contact you to arrange classroom visitation. Two members of the PC will each visit at least 2 classes, or one class and one public lecture.