COVID-19: Essential Information

Course Registration and Course Structure

The registration windows for Winter Term opened as follows: (1) students with 7-16.99 credits earned; (2) students with 3-6.99 credits earned; (3) students with 17-36+ credits earned. At Middlebury, one course equals one credit. Please note that due to winter term registration priority, your class may consist primarily of first year students and sophomores and the course content should be relevant to their class standing.
     A minimum of eight contact hours per week is required for all winter term courses.

In all courses, instructors are expected to require a sufficient amount of written and/or oral and/or practical work so that both the instructor and the student are able to evaluate the student's progress in the course. On the syllabus, which should be distributed to students at the first class meeting, instructors should inform their students of the nature, extent, and due dates of all major work to be required for evaluation during winter term. The first major assignment should be due within the first two weeks of the course. Instructors must inform students of major work that must be completed before the end of the term and whether a final examination or paper will be required. No new assignments of work for evaluation may be made during the last week of classes. The syllabus should also include where and when you will be available for office hours each week of the term. If you would like Suzanne Gurland, Dean of Curriculum, to preview your syllabus, you can forward it to her at

Once registration for winter term ends (November 6), students are able to make changes to their course schedules by submitting an add card to the Registrar’s Office with the signature of the course instructor and the students advisor (Kathleen Parent signs the add cards for visiting instructor courses prior to their arrival on campus in January; once the term begins, visiting instructors will sign student add cards if there is space available in the course). On the first day of class, students may be waiting to get into your class but you are not obligated to add them if your class is already full.  Students who do add your course must present you with an add card that you will need to sign. After the third day of winter term (January 8, 2020), students may no longer change their schedule. Withdrawals from a course after January 8 are permitted only for exceptional personal or medical reasons, with the consent of the Administration Committee.
     Students may drop your class without you knowing it. Most students who miss the first day of instruction do so as the result of travel delays. Many will try to inform you by email (you should make sure to check your Middlebury email account), but some don’t make this attempt. It’s best to wait until January 13th to consider them as dropped. You may email students who don’t show up on the first day to inquire as to the reason and either make an accommodation or inform them that you are dropping them from the roster. A student who misses the first class of winter term must be excused by a Commons dean.
     In honoring fire code and safety regulations, instructors must be aware of the maximum capacity of their classroom before allowing additional students into their class. Please contact Kerrin Hoff, Course Scheduling Coordinator, at x5069, for classroom capacity information or check the following website:

The following grades are used at Middlebury College:
A, B, C, D, F (+ is used only with B and C; - is used only with A, B and C): fall, winter, and spring terms.

Numerical equivalents of grades: 
A = 4.00
A- = 3.67
B+ = 3.33
B = 3.00
B- = 2.67
C+ = 2.33
C = 2.00
C- = 1.67
D = 1.00
F = 0

All winter term course work must be completed by the end of the winter term. No incompletes.

Prior permission of the instructor is required for any audit. There is no credit for any form of auditing; students cannot audit a winter term course unless they are also enrolled in another academic credit-bearing course. To obtain "official audit" status, in which case the course will be recorded on the student's transcript, the student must make a request to the instructor, and the student and instructor must agree in writing on conditions for satisfactory completion of the audit.  These students must register via Add Card for this formal Audit status.
     Community members living in the Middlebury area may audit courses only with the permission of the instructor and the dean of curriculum or designee. Community members interested in auditing a course at the College, must complete the Community Member Audit Request form, available at, and obtain the requisite signatures indicating approval. Current high school students may not audit courses at Middlebury College.

Class Attendance
Individual instructors set attendance policies. They should announce these policies during the first week of classes as well as list them on their syllabus. A student's grade in a course may be reduced for nonattendance.
     The Commons deans are charged with the responsibility of granting substantiated excuses for absences from class if warranted by compelling personal circumstances, observance of religious holidays, illnesses, or injuries. Please note that dean's excuses for class absences are granted only under exceptional circumstances, or where there are repeated or prolonged absences involved. Most concerns about class absences should be worked out between the individual student and the faculty member, in the context of the faculty member's own policies on class attendance. The Commons dean may provide an "Explanation of Absence" for athletic absences.
     At the discretion of the instructor, a student who is absent from a pre-announced examination without excuse may receive a failure for the examination and may not be granted the privilege of making it up.

Guidelines for Handling Athletics-Explained Absences
The list of scheduled athletics contests you receive several times a year from the director of athletics has been approved by the Athletic Policy Committee of the faculty (APC) acting under guidelines set forth in the Middlebury College Handbook. This list tells you when legitimate absences from class may be expected by students because they are involved in a sanctioned athletic event scheduled for that date. The APC regards these lists as informative. They are an explanation for an absence, but they do not imply that the student is excused from the obligations of a course or the class work missed.
      Although faculty members are expected to make their policy on course attendance clear at the beginning of each course, it is the individual student's responsibility to consult with his or her instructor as to the effect of explained absences.
that missing a regularly scheduled class for a practice in no way constitutes an explained absence and is not expected or mandated by coaching faculty.
     For the full policy on Athletic Absences, please visit the Winter Term Visitors Orientation web page at



Academic Administration
Old Chapel
Middlebury College
Middlebury, VT 05753