Reservations and Access

AFC After-Hours Access

At the start of each academic year, the AFC staff automatically gives students after-hours access to the center so they may cook, study, hang out, utilize the salon, host student organization meetings or events, or show up for tutoring or peer career advising services after classes. 

Access is predicated on the understanding that the AFC is a communal space and that every person who uses the spaces after hours must take care of the space as if it is their home. Hours remain open generally, but get adjusted all the way up to no access depending on the overall upkeep of the center. Access is sometimes revoked if there are too many incidents of students leaving the center in poor conditions. 

Space Reservation Request Instructions

The AFC has four reservable spaces: The Main Lounge on the main level, the Four Angels Lounge located in the basement, the AFC Kitchen, and Salon AFC. The kitchen is reservable but must be requested as a collective reservation that includes the main lounge. 

There is not enough room between the main lounge and kitchen to reserve those spaces separately at the same time. All requests to use the AFC will be reviewed by the AFC professional staff.

Space Specifics

The Main Lounge

• Location: Main floor
• Max Capacity: 35
• Furnishings: Couch, 8 armchairs, 15 additional chairs for row seating upon request
• Technology: Flat screen television with HDMI cord
• Amenities: Access to AFC board games
• 25Live Listing: CARR

Kitchen

• Location: Main Floor
• Max Capacity: 12
• Furnishings: Dining table, chairs, barstools
• Amenities: Dishwasher, dish drainer, dishwashing supplies, cooking and baking supplies
• 25Live Listing: CARR

The Four Angels Lounge

• Location: Basement
• Max Capacity: 20
• Furnishings: Couch, armchair, 4 gaming/lounging chairs, conference table with rolling chairs
• Technology: Flat screen television, DVD player
• Amenities: White Board
• 25Live Listing: CRH005

Salon

• Location: Top Floor
• Max capacity: 8
• Furnishings: Two styling stations, two styling chairs and a barber chair, two dryer chairs, a wash station, two armchairs and two stools for guest seating
• Technology: None
• Amenities: Various hair washing and care products, hot tools, hair and braiding products
• 25Live Listing: None. All requests to utilize the Salon for planned events need to be submitted by email to AFC Director Derisa Collymore (dcollymore@middlebury.edu).

Required Steps for Reserving Event Space 

Student Organizations 

1. Visit the 25Live calendar to check for space availability BEFORE officially requesting the space.
2. Request the space utilizing the Student Org Event Request Form. Events Management will confirm. Org Leaders will submit their request to Events Management for the reservation no less than two FULL weeks before their event to give appropriate time for approval.
3. Meet with your org coordinators to create a plan for your event. Org leaders will review the expectations for space use.
4. Register your event on Presence. You will need the confirmation number that comes from events management to do so. https://middlebury.presence.io/form/event-registration
5. Request an ID card swiper from the AFC student org office to track your attendees. 

Faculty and Staff 

1. Plan to request no less than two weeks before your intended event. Submitting a request with more advance time is better.
2. Log into 25Live to check for space availability and submit your request. Events Management will connect with the AFC directors to confirm your use of the space.
3. If you have special questions about the space, email the AFC staff.

Required Steps for Reserving the Salon

Individual Use Of The Salon

Students are now able to utilize the salon space by filling out the access form and getting the code to the door. Students are required to read through the entire agreement and fill out all required information in the form. It will not submit with any section missing a response. Salon use by individual students will continue on a trial basis. Pending there is no incidence of misuse of the space, access will continue on a permanent basis.

Request here, at go/afcsalon/ or at direct link https://forms.gle/CwBE1WEhYGij4FoA6  

Request the Salon for Hair Events

Student organizations, faculty, and staff can request use of the AFC salon for events by emailing the AFC Director. Requests should be made well in advance since this is a community space meant for student use, and also a space for schedule professional haircare. You can see when the space is reserved here for your planning purposes.

Contact

Derisa Collymore
Director, AFC
dcollymore@middlebury.edu 
802-443-5743

Steve Zatarain
Assistant Director, AFC
szatarain@middlebury.edu 
802-443-3243

Office Assistant
AFC@middlebury.edu