Paper add cards, drop cards, and fifth course cards are no longer used. Instead, all course approvals and registration are completed in Banner.

Adding Students to your Course

During the Add/Drop period, enter an “Instructor Approval” waiver in Banner to allow students to add your course.

 Instructions for entering “Instructor Approval”

  • Go to your BannerWeb - Faculty Services Menu
  • Select ‘Registration Overrides’
  • At the Term prompt, select the appropriate term e.g., ‘Spring 2023’
  • Search for the student by their 8-digit ID#, if provided, or by First and/or Last Name. 
  • Select “Instructor Approval” from the Override types and select the related Course Section; repeat for all sections of this course for which you have seats available or are willing to allow the student to add. Then click Submit.
  • Confirm your Student and Approvals by clicking the second ‘Submit’ button.

Important Notes

  • The instructor approval overrides all restrictions except time conflicts.  See below for approving time conflicts.
  • Remember to enter approvals for all sections of your course (lecture, lab, discussion, drill, screening).
  • The instructor approval waiver will override your maximum course capacity, so you should keep track of all approvals you grant to stay in line with your class size.

FYs need Alternate PINs

All first-year students need an alternate PIN to make changes to their schedule during add/drop. ALT PINs are listed in BannerWeb on your Current Advisee List link.

Time Conflicts

Students cannot add two courses to their schedule that begin or end at the same time. 

Students are required to obtain permission from both faculty members whose courses over-lap before registering.  If approved, enter a “Waive Time Conflict” override for the student in Banner.

Instructions for entering a time conflict waiver

  • Go to your BannerWeb - Faculty Services Menu
  • Select ‘Registration Overrides’
  • At the Term prompt, select the appropriate term e.g., ‘Spring 2023’
  • Search for the student by their 8-digit ID#, if provided, or by First and/or Last Name.
  • Select “Waive Time Conflict” from the Override types and select the related Course Section. Then click Submit.
  • Confirm your Student and Approvals by clicking the second ‘Submit’ button.

Auditors

Please email registrar@middlebury.edu with your approval and we will add the audited course to the student’s schedule.

Fifth Credit

  • Seniors: Must contact the instructor for approval to take the course. Once the Instructor Approval has been entered in Banner, the student can register for the course.
  • Sophomores and Juniors: Requests to take a 5th credit are managed by Class Deans. Once we receive email confirmation from the dean that the 5th credit has been approved, we will add it to the student’s schedule.
  • First Year Students: Students in their first or second semester may not take more than 4 courses.

Registering for 4.5 Credits

Seniors: Must contact the instructor for approval to take the course. Once the Instructor Approval has been entered in Banner, log into Banner and register for the course.
Sophomores – Juniors: Must fill out this request form. The form requires an upload of advisor’s approval, so students must have that before they begin the form. The Office of the Registrar will add them to the class.
First Year Students:  Students in their first or second semester may not take more than 4 courses.

Student Requests to Drop a Course

Students can drop courses themselves in Banner 9 until the end of the second week of the semester (or 3rd day of J-term).  After that, students must request email permission from the instructor and their advisor to drop a course. Emails should be sent to registrar@middlebury.edu.

For Spring 2023, the deadline to drop a course is Monday, April 17 at 5:00 p.m. ET.