Facts and Rates

Per Diem Rates

Per diem Rates, Domestic and Per diem Rates, Foreign

Facilities and Administrative Cost Rate (Indirect Cost Rate)

Middlebury’s indirect cost rate for federal grants is negotiated annually with the Department of Health and Human Services. [Our current rates are listed below.] It is Middlebury’s policy when working with sponsors other than the U.S. government to follow the sponsor’s guidance and charge indirect up to their allowable rates.

• Middlebury College federal indirect cost rate is 61% of salaries and wages.
• Middlebury Institute of International Studies (MIIS) federal on-campus rate is 51% of salaries and wages.
• MIIS federal off-campus rate is 29.4% of salaries and wages (for staff or faculty who do not live in the Monterey area).

Date of most recent agreement: June 28, 2023

Fringe Benefits Rates

Fringe benefits on federal and private grants and contracts are charged as a percentage of salaries and wages as per the NICRA in effect on the start date of grant, even if the rate used at the time of proposal submission is different. Fringe benefits recovered in this way represent real and actual expenses incurred by the College in employing faculty, staff, and students. As such, the fringe benefit budget may not be reduced below the approved NICRA rate in effect on the start date of grant, unless the sponsor has a fringe benefit rate limitation (see below).

• Middlebury College’s fringe rate is 41.8% of salaries and wages for faculty & staff.
• Middlebury College’s fringe rate is 10% for undergraduate students.
• Middlebury Institute of International Studies’ [MIIS] fringe rate is 36.6% of salaries and wages.

These rates are negotiated with the U.S. Department of Health and Human Services. It is a “blended rate” and does not necessarily reflect the actual rate for a given position.

Middlebury recognizes that some sponsors and programs have fringe benefit recovery limits that are less than Middlebury’s approved NICRA rates. These lower rates will be accepted if:

• The sponsor has a published fringe benefit rate limit in their proposal guidelines, on their website, or has confirmed the maximum benefit rate in writing; and
• The fringe benefit rate limit is equitably applied by that sponsor to all awardees; and
• The difference between the fringe benefit rate limit and the current NICRA fringe rate in effect at the time of award acceptance is made up from another source of internal or external funding.

Date of most recent agreement: March 19, 2024

Federal Employer Identification Number (EIN)

Tax ID # 03-0179298

Submitting Numbers for Federal Forms

NSF: 003-691-3000
NASA: 2680

Human Subjects FWA and IACUC Numbers

FWA (Federal Wide Assurance): 00001297
IACUC Assurance: A3429-01

DUNS, UEI, and CAGE Code

DUNS: 020651675
CAGE: 3DCD2
UEI (Universal Entity Identifier): N1ACHB9PNN93 

Mileage Reimbursement

To ensure you are using the current rate, check Accounts Payable information about purchasing and payment.

Authorized Institutional Official or Authorized Organizational Representative

The above terms are frequently used by funding sources who want an appropriately authorized institutional official to sign grant applications or other grant related documents.

Contact us to determine the appropriate institutional official for your situation.

Congressional District and Related Information

• Vermont has only one Congressional District. For Grants.gov and other online proposals, use VT-001 (or 00 in some cases). 
• For MIIS proposals, use CA-019 as the program/project Congressional District.

State Government Information

• Governor: Phil Scott
• State Senators/Addison County: Chris Bray, Ruth Hardy
• Representatives/Middlebury: Robin Scheu, Amy Sheldon

Annual Salary Increments

The current (FY 2024) annual percentage increments to use when estimating salary increases for multi-year budgets:

• Faculty: 4%
• Staff: 2%
• Undergraduate students (hourly): 3%
• Undergraduate student stipends: $30 per week per year