Purchasing and Payment
Accounts Payable is responsible for processing and paying all vouchers and invoices for Middlebury. For more information, see the Finance Knowledge Base (GMHEC) reference guide and the Procurement Knowledge Base (GMHEC) reference guide.
All expense reports and PCard reconciliations will be completed electronically via Oracle (not PaymentNet). Non-Pcard items may be purchased via Oracle. Please see Oracle Finance Resources for additional information.
Frequently Asked Questions
Q Where can I find Middlebury’s expense and Purchase Card policies?
Q What is Middlebury’s reimbursement policy for moving expenses?
Q How do I create an expense report?
Reference Guide: Expense Reports (Updated 6/3/21)
Q How do I apply for a p-card?
You can apply here.
Q How do I reconcile my p-card in Oracle?
Reference Guide: P-Card (Updated 6/3/21)
Reference Guide: Reconciling Multiple P-Card Transactions (Updated 6/3/21)
Q I have other questions, where can I find other reference guides and videos on Purchasing and Payments?
For more information, see the Finance Knowledge Base (GMHEC) reference guide and the Procurement Knowledge Base (GMHEC) reference guide.
Q Who can I contact if I have further questions?
Visit the GMHEC accounts payable website or call (802) 443-2321.
Email firstname.lastname@example.org only for AP and Procurement-related questions. For expedited check requests, type “Time Sensitive” in the subject line.
For Oracle support, email email@example.com.
Q Where can I find the current Standard Mileage Rates?
Select this link to get to the GMHEC knowledge base https://gmhec.org/finance/finance-knowledge-base/
Then, use the “Services” drop-down in the Accounts Payable Services section.
152 Maple Street
Marble Works, Suite 102
Middlebury, VT 05753