COVID-19: Essential Information

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Fall Events Guidance for Student Arrival Period

Aug. 24, 2021

As we prepare for the arrival of students for the fall semester, we continue to monitor conditions of the COVID-19 pandemic and follow the latest Centers for Disease Control and Prevention (CDC) and Vermont Department of Health guidance. Our first priority is always the health and safety of our entire community, and our goal remains to resume as normal operations as possible, with in-person classes, events, and activities. 

Given growing concerns about the Delta variant and its transmissibility among both vaccinated and unvaccinated individuals, we know that we must remain nimble so that we can respond to the latest conditions. For these reasons, we are taking some additional precautions during the student arrival period beginning August 23, and continuing through at least a few weeks after the last groups of students arrive on September 12.

In addition to requirements for full vaccination of faculty, staff, and students except those with approved medical and religious exemptions, event planners must keep in mind that well-fitting face coverings are required in indoor spaces including classrooms, labs, event spaces, and common areas. We also recommend that those planning events and gatherings on campus consider the following guidelines to reduce the possibility of transmission:

  • Priority should be given to student and student-centered events and activities that contribute to the student experience while keeping participants as safe as possible.

  • Any activities or events (meetings, retreats, workshops, trainings) that can be held virtually should be held virtually. 

  • Large in-person events should be held outdoors when possible. 

  • Face coverings must be worn at all indoor events and should be worn during outdoor events where distance cannot be maintained and/or where sustained or prolonged close contact with others is unavoidable. Please use this guideline when considering any food component to your event.  

  • Check the Campus Status webpage for the latest information about campus activities and operations.

For the period of August 16 through the fall student arrival period, any new requests for departmental retreats, workshops, trainings or meetings during this time frame will not be supported. We recommend these activities be held in an off-campus location or virtually. This is due to limited spaces and resources that are being utilized for student supported events such as MiddView, Leader Training and Orientation.

For the fall semester, space availability and resource limitations will also frame what events can be scheduled and how they can best happen within these constraints. Please be prepared to work with the Department of Event Management to re-envision your event to minimize impact to resources as well as work through space limitations, which may include hosting your event in a virtual format. As a reminder, student focused events remain a priority.


Please do not use the Event Reservation Request form to request changes to a previously scheduled event (i.e. date, time, location, or resources).

Email Event Management at: Be kind to your event scheduler and include the Event Reference code (example: 2020-ABCDEF) or the event name, date, time and location with your change request. For changes or updates to event descriptions posted on the campus Calendar of Events, please use the Calendar Posting Request Form.

Contact Course Scheduling in the Registrar's Office for all courses, regular class meetings, changes to academic room assignments or lecture/lab/discussion/screening meeting times, all final exam scheduling, and make-up classes. E-mail: Scheduling, Course (

Presently, in alignment with our Return to Campus guidelines, the College is not accepting applications for use of the College Park.

A Middlebury College user name and password are required to access these forms: