Request Forms
Requestor Update!
Staff and faculty event requestors now have access to submit event requests via the 25Live Event Form. 25Live is accessible through single sign on in Middlebury’s web environment. Signing in to the Midd environment with your Midd credentials alleviates the need for a 25Live username and password.
If you access 25Live prior to signing in to the Midd environment, click “Sign In” in the top right corner of the 25Live dashboard and you will be asked to complete multi-factor authentication.
Student Org requestors will use the Student Org Event Request Form that does not require authentication. Student can still visit 25Live to view space availability, space details, and event information.
Please visit our 25Live Help site for how-to documentation, FAQ’s, and a training schedule.
Please note that we are unable to reserve space more than 8 months in advance, and event requests are not processed until the course schedule is confirmed for the applicable term. We are typically able to begin scheduling events for:
- fall term - in early May
- winter and spring terms - in early December
- summer / Language Schools - in early June
Recurring event requests (such as weekly meetings) may only be requested for 1 one academic term at a time.
Event Guidance
Space availability and resource limitations frame what events can be scheduled and how best to manage them within these constraints. Please be prepared to work with the Department of Event Management in re-envisioning your event to minimize impact on resources and to evaluate space considerations.
Forms
- 25Live Event Request Form
- Event Calendar Update Form (all users)
- Academic Ad Hoc Form only for course-related activities that require no set-up or service.
- Student Org Event Request Form
Course-Related Requests
Event Management schedules only ad hoc academic activities and nonacademic events organized by academic departments.
Contact Course Scheduling at schedc@middlebury.edu regarding course times and room assignments, additional rooms during class time, make-up classes, and final exams.
Changes to Previously Scheduled Events
Please do not use the Event Reservation Request form to request changes to a previously scheduled event (i.e., date, time, location, or resources).
Email Event Management at sched@middlebury.edu. Be kind to your event scheduler and include the following with your change request:
- Event Reference code (example: 2020-ABCDEF), OR
- Event name, date, time and location.
To change an event description posted on the campus Calendar of Events, please use the Event Calendar Update Form.
Park Use Application
Middlebury College intends the College Park as a place for community.
Non-College community members: Please download the Park Use Application, review the terms of use, and submit to the Middlebury College Department of Event Management.
College community members: Please review the College Park section of our policy for Specialized Venues and submit a request for park use via the Event Reservation Request Form.