Request Forms
Submitting a Request
Staff and Faculty can submit a request via the 25Live Event Form.
Student Org requestors should use the Student Org Event Request Form. Students can still visit 25Live to view space availability, space details, and event information.
Please visit our 25Live Help site for how-to documentation, FAQ’s, and any upcoming training sessions.
Please note that we are unable to reserve space more than 8 months in advance, and event requests are not processed until the course schedule is confirmed for the applicable term. We are typically able to begin scheduling events for:
- fall term - in early May
- winter and spring terms - in early December
- summer / Language Schools - in early June
Recurring event requests (such as weekly meetings) may only be requested for 1 one academic term at a time.
Event Guidance
Space availability and resource limitations determine what events can be scheduled and how best to manage them. Please be prepared to work with the Department of Event Management in re-envisioning your event to accommodate these factors.
All events must follow relevant policies, including scheduling policies listed on the Event Management website, departmental policies, and College policies listed in the Handbook.
Forms
- 25Live Event Request Form
- Student Org Event Request Form
- Event Calendar Update Form (all users)
- Academic Ad Hoc Form only for course-related activities that require no set-up or service.
Course-Related Requests
Event Management schedules only ad hoc academic activities and nonacademic events organized by academic departments.
Contact Course Scheduling at schedc@middlebury.edu regarding course times, course room assignments, additional rooms during class time, make-up classes, and final exams.
Changes to Previously Scheduled Events
Please do not use the Event Reservation Request form to request changes to a previously scheduled event (i.e., date, time, location, or resources).
Email Event Management at sched@middlebury.edu. Be kind to your event scheduler and include the following information with your change request:
- Event Reference code (example: 2020-ABCDEF), OR
- Event name, date, time, and location.
To change an event description posted on the campus Calendar of Events, please use the Event Calendar Update Form.
Non-College Event Requests
Before submitting the Non-College Event Request Form, please thoroughly review the list of facilities available for non-college events, as well as the non-college event policies.
After submitting your request, you can expect a response to your inquiry within 15 business days.
The following resources are available to guide your event planning for non-college events.
College Park Use Application
Middlebury College intends College Park as a place for community.
Non-College community members: Please download the Park Use Application, review the terms of use, and submit to the Middlebury College Department of Event Management.
College community members: Please review the College Park section of our policy for Specialized Venues and submit a request for park use via the appropriate Request Form.
Wedding/Civil Union Ceremonies at Middlebury Chapel
Individuals may request the use of Middlebury Chapel for their wedding ceremony or civil union ceremony by submitting the Middlebury Chapel Wedding Request Form. This request may be submitted up to 18 months in advance of the requested date, but will not be confirmed until 12 months in advance of the requested date, at the earliest.
Use of Middlebury Chapel is generally intended for use by College-affiliated individuals. College-affiliated individuals are defined as students, parents, alumni/ae, faculty, staff, or trustees. Requests from non-affiliated individuals may be considered at the discretion of the Department of Event Management.