Students can choose a preferred first name and gender pronoun to be used in select places on campus. Legal names will always appear on all external reports and official documents and will only be changed when students pursue a legal name change with their home state and/or federal authorities and submit that documentation to their Commons Coordinator or the MIIS Records Office. Preferred names, gender pronouns, and name prefixes will appear on class rosters and advisee lists for students who specify them. Students who wish to do this are encouraged to do so early in the semester so that the correct information appears on the final course roster.

How to Indicate Your Preferred Name and/or Pronoun

Log into BannerWeb, and click on “Display/Update Your Preferred Name and Pronoun” in the Personal Information tab at the top left of the page.  Follow the instructions on the “Preferred First Name and Pronoun” form.  Please remember to hit “save” to ensure that your changes are saved. Entering a preferred first name via BannerWeb will automatically change which name appears in many internal systems, including the Online Directory and your email Display Name. For some applications, the preferred name will immediately display.  For others, there is a 24-hour waiting period before changes will appear in the system. Should you choose to list a preferred pronoun, it will only appear on class rosters and advisor lists.

Please note: The Online Directory and email Display Names are also available externally (off-campus). If you choose to indicate a preferred first name but wish to communicate via email using your legal name, we recommend that you create a non-Middlebury/MIIS email account (e.g., Gmail, Hotmail).

Staff with an administrative need (e.g., Public Safety, Registrar’s Office, and Deans) will see both legal and preferred names and gender pronouns. Similar to GPAs and other sensitive information, these staff are trained on the implications of this access. Report any issues with this process to the Office of the VP for Student Affairs and Dean of the College at Middlebury College or to the Office of the Dean of Advising, Career, and Student Services at MIIS.

Places Where Preferred First Name is Used

  • MiddCard or MIIS ID Card (upon request)
  • Class and Grade Rosters
  • Advisee Lists
  • Library sign-out process
  • Moodle
  • Course Hub
  • Online Directory
  • Athletics team rosters
  • Middelbury College Parton Center for Health and Wellness

Places Where Legal First Name is Used

  • Student Accounts
  • Student Financial Services
  • Payroll
  • Accounts Payable
  • Tax forms
  • Responses to enrollment inquiries such as verification
  • Official Transcripts
Changing Your MiddCard or MIIS ID Card

24 hours after submitting the preferred name form in BannerWeb, your preferred name will appear in the ID card system and you can request a new MiddCard or MIIS ID Card. There is a $20 fee for a new MiddCard. Please note that if you request a new ID card your old one will be deactivated. You can still retain the old card for use as a 2nd ID for the sole purpose of events that require two forms of ID as appropriate.


Middlebury has made every effort to display preferred names where feasible and has made a good faith effort to update the reports, documents and systems that are designated to use a preferred name and pronoun. In the event that your preferred name is not displaying correctly, please contact the appropriate office: Office of the VP for Student Affairs and Dean of the College for undergraduate students or the Office of the Dean of Advising, Career, and Student Services for MIIS students.