Junior / Senior Online Room Draw

Updated for the 2017 Fall Term process
Check back for 2018 details

Room Draw is one of the annual spring traditions at Middlebury. The process allows students enrolled for the Fall semester the opportunity to choose their rooms and roommates for the following academic year. The majority of the process is done on-line, so you will be able to select your room from the comfort of your own room or even from another country!

There are separate application and room selection processes for each of the following: small senior houses, 8-person spaces, large blocks, small blocks, doubles and singles.   Please read more about the specific details of the process in which you may wish to participate.

Seniors and Juniors may apply for housing in any available location but retain the affiliation with their original Commons.  Commons affiliation does not have any impact on senior/junior room draw assignments. Students work with the Residential Life staff responsible for their residence about their housing but rely on their own Commons office for individual support.

The processes take place in the following order:

  • Small Senior Houses -  a limited number of 2, 3 and 4 bed locations which are only available to seniors
  • 8 bed locations - including 10 of the 12 Ridgeline Town Houses and the Voter West 2nd floor suite
  • Large Block - 5 and 6 bed units
  • Small Block - 3 and 4 bed units
  • Doubles & Singles - two bed combinations including some sink-mates, 2-room doubles and true doubles, and singles

View the go/roomdraw webpage to seen how each process accepts applications.  During any particular process students will only be able to view and enter applications for that particular draw; see calendar.

NOTE:  If applicants do not get awarded a space in one process, i.e. Large Block, at of the end of that process the slate is wiped clean and all members of a group are free to reorganize and submit applications in subsequent processes.

Inside the On-line Draws

Note: If you are in one or more of these categories below for the Fall Term you are INELIGIBLE to participate inthe following room draws:

  • Already committed to housing in another residential group, Off Campus Living, Interest or Social House, etc.;
  • Scheduled to participate in an Off-Campus Study program;
  • Scheduled to be withdrawn;
  • Scheduled to be a Special Student or 9th semester Teacher's Ed student;
  • Have committed to a Residential Life position: Resident Assistant (RA), Community Assistant (CA), or First Year Counselor (FYC);
  • Have an overdue tuition balance - contact the Student Financial Services office if you have questions.  The Housing office cannot assist with financial matters.

If you fall into one of these categories, submission of an application with your name included will not be accepted. If, by chance your application is submitted, your group will forfeit any block awarded and all members of the group will be then placed in summer draw.

The application submission periods for all processes are not first-come/first-serve processes.

Applications will be submitted via email to the Residentail Systems Coordinator in a Word document and Live lotteries will be held for the following processes:

  • Small Senior Houses -  a limited number of 2, 3 and 4 bed locations which are only available to seniors
  • 8 bed locations - including 10 of the Ridgeline Town Houses and the Voter West 2nd floor suite
  • Large Block - 5 and 6 beds

Before reading on about the other draws it would be useful to take a moment to view the StarRez Cheat Sheets posted on the go/starrezportal website to familiarize yourself with the terminology.

For the draws listed below applications will be accepted using the  StarRez Portal, and each person will need to sign on to their own portal and submit an application to participate as an individual or to join a Roommate Group or Roommate Pair. 

With the StarRez process if you are applying for a space as a unit (2, 3 or 4 pp), during the application acceptance period for that particular draw students will need to form a Roommate Pair or Roommate Group - depending on the size of the unit.  A student can only belong to one Roommate Pair or Roommate Group within each of those draws.

Applications will only be considered complete if there are enough members to fill a space.  For instance:

  • If there are not 4 members of a Roommate Group the group may not choose a 4pp space in the Small Block Draw. 
  • If there are not two members of a Roommate Pair a 2pp space may not be selected in the Doubles/Singles Draw.
  • An individual participating in the Doubles/Singles draw by themselves must submit there own application in order to be awarded a Time Slot to participate in the selection process to choose a single. 

Applications are only available during the acceptance period for any particular draw - see the Fall Housing Calendar.

This system will be used in the following processes:

  • Small Block - 3 and 4 beds
  • Doubles & Singles - two bed combinations including some sink-mates, 2-room doubles and true doubles and singles

Following the close of a StarRez application process additional members may not be added to a Roommate Group or Roommate Pair and spaces may only be chosen if there are enough members of an application to fill that space.  

All members of a Roommate Group or Roommate Pair will be assigned the same random time slot.  Once the awarding process is begun, any member of a Room Draw group may sign on to choose a space for its predetermined members based on what is available as of that time. 

EXAMPLE 1: During the Small Block process for 4 and 3 person a group which wants to vie for both sized spaces would need to have 4 confirmed members in their Roommate Group.  They would all receive the same time slot during which they could start choosing a space - through until the time they do so, or the draw closes.  If at the group's allotted time there are no 4 person spaces available in which they are interested they could choose a 3 pp space and the 4th person would be dropped from the group and would need to participate in subsequent processes. 

EXAMPLE 2:  During the Doubles & Singles draw 2 hope to share a 2-Room Double.  One student starts the application and the second member joins the pair before the application deadline.  They would both received the same time slot and as of that time they can view the available 2 bed and single room options at which point they could either choose a double, or each choose a singles separately.

Be aware that should a member of a small senior house, an apartment or suite (NOT a block of beds) withdraw from the unit following the end of the Fall Term housing process, it is the responsibility of the remaining members to work with the Residential Systems Coordinator to identify a viable replacement. Failure to do so could result in forfeiting the space and being rehoused. Any indication of an attempt to manipulate the system will be taken seriously and could result in repercussions.  Additionally, at any time during the academic year should less than 50% of the original room draw group remain in the house/apartment or suite the space may be reawarded and the RSC will work with the remaining residents to reassign other beds.

Room Draw Proxy

If you won't have regular email access during the room draw period, you may need to choose a proxy.

If you are interested in drawing into a block or a double, one of your group members should act as the Roommate Group Leader but you will still need to join the group by signing on to your own StarRez portal (details will be shared) and completing your application to join the group.  You may need to share your SSB sign on information with a friend who can do that for you and then be sure to promptly update your details.

Plan ahead and provide your Group Rep or proxy with a clear understanding of the spaces in which you are interested.