Student Activities at Middlebury College gives approval to student organizations to raise money for charitable projects. In addition, student groups may be allowed to raise funds on campus to defray costs of a limited number of special College-approved projects.
Contact: Student Activities - x3103
Download a Copy of the Fundraising Form
Possible Fundraising Ideas
Sale and Distribution of Food On Campus
Recognized student organizations may distribute food in designated locations, as well as outdoor events, provided they have received prior approval from Student Activities (SA) and the Director of Dining Services. The following guidelines must be followed when serving food:
- The student organizations that is selling or distributing food on campus must obtain and prominently display a fundraising permit issued by SA. Permits must be renewed for each event.
- The signatures of the Director of Dining Services or his designee must be on the permit.
- The area or room must be cleaned after use. All trash must be picked up and if necessary, the tabletops and chairs must be wiped down and dried.
- All trash and recycling must be deposited in the proper receptacle.
- The organization must follow restrictions on what kinds of foods may be sold or distributed. No foods may be sold or distributed which contain uncooked milk, cream, cheese, or eggs, such as, but not limited to, foods with whipped cream toppings and fillings, yogurt, cream cheese, and frostings containing raw egg whites and/or yolks. Cooked foods that require refrigeration (below 40 degrees) or heating (over 145 degrees) to prevent spoilage may not be sold or distributed. Examples would be custards, cream pies, puddings, pizza, meat, fish, poultry, pork, eggs, or cooked beans, rice, and potatoes.
- Raw fruits and vegetables may be sold or distributed if they have a natural protective skin or peel.
- All foods must be packaged in individual servings (i.e., slices of cake or bread, cookies) or have a natural protective skin or peeling (oranges, apples, bananas).
- A written list of ingredients (not necessarily amounts) for each food being sold or distributed must be available at the distribution site. The recipe used is acceptable.
- The organization may provide only disposable utensils, plates, cups, knives, forks, spoons, etc., to the consumers.
Failure to follow the above guidelines may result in the loss of privileges to serve food on campus and/or the loss of privileges to use College facilities for up to one year.
Direct solicitation for fundraising via campus mail is prohibited.
College directories may never be used for the purpose of solicitation.
Door-to-door solicitation in residence halls is prohibited. In addition, the solicitation of faculty and staff in their campus offices is prohibited. Door-to-door solicitation is also prohibited off campus.
Students and student groups may not solicit funds or sales from parents or alumni without prior permission.
- Note: At the discretion of SA and College Advancement, organizations may be able to apply to fundraise to parents and alumni for specific projects. Opportunities for such initiatives will be communicated to student organizations from SA.
Raising Funds for Charity
- Student groups may raise funds for off-campus charities (eg. American Red Cross).
- When revenue is generated by a student organization from an activity using Student Activities Fee (SAF) money,the revenue must be returned, in full, to the organization’s Middlebury College account. All revenue up to the amount spent on the activity must be spent according to Finance Committee Guidelines. All additional proceeds may be spent at the organization’s discretion within the parameters set by SA and the rules of Middlebury College. If new money was allocated for the activity, revenue will be repaid to the general SAF first, up to the amount of the new allocation, and then the proceeds will go into the individual organization’s account. Exceptions to this rule may be considered by the SGA Finance Committee.
- Organizations wishing to make donations to charitable organizations may use the proceeds from certain activities (see above). Allocated funds cannot be used for donations.
- Organizations may collect funds through cash, debit cards, credit cards, or checks made out to Middlebury College. Checks may also be made out directly to the charity.
- Organizations may not raise funds for political campaigns.
Fundraising Polices and Regulations
a. Permission for fundraising drives will be granted only to current College-recognized student groups.
b. Student groups organizing fund-raising activities not involving the sale of a product or service (e.g., sponsoring a dance or a raffle) must obtain permission for their activity from the director of Student Activities or designate. Any student group sponsoring a fund-raising activity involving the sale of a product or service must obtain a Concession Permit from SA.
c. When a fundraising activity involves setup, table, or booth, permission for the setup is granted by SA.
d. If the requested site involves another department, then the director of that department must also provide permission for the activity to occur there (e.g., the director of athletics must also approve requests for activities at football games and other athletic events). The director of Student Activities and the supervisor of the site will decide whether or not one or more activities may occur simultaneously at the same location.
e. Once approval has been granted, SA will deposit any funds raised into that organization’s gift account.
f. Organizations may not initiate any activity, the profits of which will be used for any direct or indirect contributions to a political campaign.e.
Student groups are not allowed to solicit donations or gifts from local merchants.
Under certain circumstances SA will approve fundraising efforts that occur off campus.
Student groups wishing to conduct fundraising off-campus must familiarize themselves with and abide by all College policies in addition to all local, state, and federal laws and regulations