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Library Response to COVID-19

The Middlebury College Archives collects, preserves, and establishes terms of access to college records of all formats that have legal, fiscal, historical, and administrative value.

Our Purpose

An effective records management program is essential for the following reasons:

  • To ensure the preservation of and appropriate access to historically relevant records for researchers
  • To prevent the destruction of relevant records
  • To ensure compliance with federal and state laws and regulations
  • To promote efficiency by disposing nonrelevant materials and recovering storage space

Our Process

In collaboration with Middlebury offices and departments, the College Archives undertakes the following steps:

  • Identify records that are historically relevant and support the college’s mission (see below for more description)
  • Determine what records must be retained to be compliant with state and federal laws
  • Establish records retention and transfer schedules and terms of access
  • Identify time-sensitive materials that require access restriction
  • Confirm what records should be destroyed, including the following:
  • Personal non-Middlebury College correspondence and materials
  • Duplicates
  • Routine memos, logistical notes, vouchers and other timely/outdated materials
  • Draft reports
  • Vendor records/catalogs
  • Non-Middlebury College publications
  • Vitae of job applicants
  • Salary information

What are historically relevant records?

The following records are saved in original format, including born digital:

  • Records that document policy and procedures
  • Records that document major activities and events
  • Correspondence
  • Agendas and meeting minutes
  • Finalized reports
  • Publications created by offices and departments

Contact

Danielle Rougeau

College Archivist

Can answer questions and arrange a consultation visit.