Below are the CPT application procedures for Middlebury College and the Middlebury Institute of International Studies at Monterey.  Please note, all forms, letters, and supplemental information can be found on our Forms page.

Middlebury College Application Process for College-sponsored J-1 Students

  1. Obtain an offer letter from a prospective employer or organization related to your field of study. This will need to be shared with both your Academic Advisor/Career Manager and ISSS.  A sample letter can be found on the Forms page. This letter should be printed on official company letterhead with an original signature and contain the following information:
      1. The start and end dates of your training.
      2. The number of hours to be worked per week.
      3. The name, address and phone number of your training supervisor.
      4. Salary information. (if applicable)
      5. A brief description of the work to be performed, including the location of the training.
  2. Meet with your Academic Advisor at Middlebury to complete the Letter From Academic Advisor For Academic Training Form found on the Forms page. Submit this to ISSS.
  3. Schedule an appointment with ISSS and bring the following additional documents:
      1. Form DS-2019
      2. Valid passport
      3. J-1 visa
      4. Form I-94 (this may be an electronic printout or paper card)
      5. Proof of health insurance for yourself and any dependents.
  4. After reviewing these documents and determining the amount of time you’re eligible to participate in AT, ISSS will issue a letter authorizing you for AT and update your Form DS-2019 as needed.

Please Note:

  • You must apply and be approved for AT before your program end date listed on your Form DS-2019. 
  • Your AT should commence no later than 30 days after your program end date.
  • All AT authorization, regardless of it being full or part time, will count as full time against the time you are allowed for AT.
  • You may engage in AT anywhere in the United States.  If you choose to remain in Middlebury, you will no longer be eligible to live on campus or partake in student benefits, such as use of the dining hall.  You will need to seek non-student positions available through the Human Resources website.
  • You may begin engaging in AT as of the date it is authorized by ISSS and continue to participate as long as your Form DS-2019 remains valid. This AT authorization is employer specific; therefore, you must request new AT authorization (using the application process above) if you change employers.
  • You are responsible for notifying ISSS of a change of address within ten days of the change.

Travel and Reentry

If you plan on leaving the United States after you complete your program of study and reenter the country for J-1 Academic Training, you must obtain employment authorization before you leave.  Otherwise, you may experience difficulty when attempting to reenter.

If you wish to depart the United States during your authorized period of AT, you may return for the remaining authorized period provided you have all of the following documents to present at the U.S. Port of Entry:

  1. A valid passport
  2.  A valid Form DS-2019 that has been properly endorsed.
  3. A valid J-1 visa
  4. A letter from your J-1 sponsor authorizing AT
  5. A letter from your current employer explaining you are returning to the U.S. to continue the opportunity, following your trip abroad.

The completion of your AT is followed by a 30-day grace period during which time you may either depart the United States, transfer to another institution or change to another status.  Employment is not allowed during this 30-day grace period.

Middlebury Institute Procedures for Institute-sponsored J-1 students:

All forms, sample letters, and supplemental information can be found on our Forms page. 

  • The student obtains a letter of offer for training/employment with a description of the training program, including its location, name and address of the training supervisor, number of hours per week, and dates of the training.
  • The student’s academic advisor/career manager prepares a letter of recommendation to be presented to the RO/ARO, verifying the appropriateness of the position in regard to the student’s major field of study.
  • The RO/ARO evaluates the academic advisor’s/career manager’s recommendation, and determines whether academic training can be granted (a foregone conclusion based on the advisor’s/career manager’s recommendation).
  • The RO/ARO issues a written letter authorizing the specific academic training, updates the student’s SEVIS record and DS-2019, and continues to maintain the SEVIS record.

Letter of Recommendation

The student’s academic advisor/career manager must prepare a letter of support for the academic training approval, that includes:

  • The goals and objectives of the specific training program.
  • A description of the training program, including its location, name and address of the training supervisor, number of hours per week, and dates of the training.
  • How the training relates to the student’s major field of study.
  • Why it is an integral or critical part of the academic program of the exchange visitor student.

 

Questions? Please contact us at isss@middlebury.edu

updated 1/19/2022

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