Trans Guide to Middlebury

Gender Neutral Bathroom Map

Coming soon!

Housing

Details regarding all-gender housing from Residential Life can be found here.

Queer-Specific Housing

The Queer Studies House (QSH—pronounced kwish) is an academic interest house with the mission of promoting the academic pursuit of queer studies and creating a safe space for students of all sexual and gender identities.

Name and Pronouns 

Lived/chosen names are names people choose for themselves that feel more reflective of their identity. Legal names are also known as dead names, because people should no longer be addressed as such.

BannerWeb

To change your name in the majority of Middlebury’s systems you can change your name in BannerWeb. 

1. First, log into BannerWeb
2. Click Personal Information 
3. Click “Display/Update Chosen First Name and Gender Pronoun”
4. Enter your chosen first name 
5. You can also choose a pronoun and name prefix, such as Ms. Mr. Mx.

• Note it may take 24-48 hours for name changes to be reflected in the systems you use. 

• If after 48 hours you find your name still has not changed in a particular system, please reach out to Renee Wells at rwells@middlebury.edu.

Places Where Chosen First Name is Used

• MiddCard or MIIS ID Card
• Class and Grade Rosters
• Advisee Lists
• Library sign-out process
• Moodle
• Course Hub
• Online Directory
• Athletics team rosters
• Middlebury College Parton Center for Health and Wellness

Places Where Legal First Name is Used

• Student Financial Services
• Payroll (Oracle)
• Accounts Payable
• Tax forms
• Responses to enrollment inquiries, such as verification
• Official Transcripts
• International Student and Scholar Services

Your legal name will only continue to appear on administrative and legal documents such as for public safety, financial aid, and the registrar’s office. Note, similar to GPAs and other sensitive information, these staff are trained on the implications of this access. Report any issues with this process to the Office of the VP for Student Affairs and Dean of the College at Middlebury College.

A way to avoid seeing your deadname on student websites such as the Oracle payroll website is to use an extension such as Deadname B Gone, which is available on Chrome. 

The BannerWeb process may not extend to the following systems, if you notice your deadname is still displayed, here is how to correct that:

• Ideal
  • Log into Ideal using your Middlebury log in go/ideal
  • Click “Edit Your Profile”
  • Under “Profile Information” Click “Change Name” 
  • If you have not changed your name legally only alter the boxes labeled “New Preferred First Name” and “New Preferred Last Name”. 
  • Click Save Changes
  • Additionally here you have the option change your gender and pronouns 
  • Click the green Next button at the bottom of the screen to save your changes
     
• Microsoft Suite Applications 
  Email helpdesk@middlebury.edu detailing the issue and that you would like your name on your Microsoft account to be changed.

Getting a New ID Card at Middlebury

1. Wait 24 hours after changing your name in Bannerweb
2. If you wish to update your photo, do this before you request a new ID:
   1. Go to the Middlebury Directory
   2. Click “Upload Photo”
   3. Following the guidelines, upload a new photo 
   4. You will be informed when your new photo has been approved 
3. Email middphotos@middlebury.edu requesting a new card. Clearly state your legal name and chosen name and your Middlebury ID #. 

You will receive an email stating when you can pick up your new ID from dining services, located on the lower level of Proctor Hall, on the Hillcrest Road side of the building. It is the all-glass door between two large evergreen trees. 

Legal Name Change 

The process of changing your legal name and/or gender varies based on your state. 

The Online ID Documents Center: The National Center for Transgender Equality has details for legal document changes by state. If you are in the process of changing legal documentation and need something notarized, there are several free notary services on campus. 

General Counsel: The Office of General Counsel is located in Old Chapel, on the fourth floor. Reach out to schedule an appointment: (802) 443-5004 or gc@middlebury.edu.

Once you have legally changed your name, you can update your legal name with Middlebury. 

To do this, email the registrar at registrar@middlebury.edu stating you have changed your legal name and provide the court order documentation of your name change.

This should change your legal name in all places where it is used; however, places you may have to update your legal name individually are as follows:

• Nelnet and Student Financial Services

  If you receive an invoice still containing your deadname:

  • Email ​​financialaid@middlebury.edu and include the following
  • State that you have already changed your legal name with the registrar
  • Clearly state your new legal name
  • Provide documentation such as a court order or New ID showing the legal change
     
• Graduation and Diploma

  • Prior to graduation, you will be prompted to fill out your information, including the name to be called at graduation. This does not have to be your legal name.
    However, your legal name will be on your diploma.

  • You can request a new diploma following any legal name change. 
    To do so, create an account with Parchment and order a replacement diploma through their platform. The charge for ordering a replacement is $45 and includes both a secure digital copy and a printed diploma.

Contacting Professors

Socially, transitioning can be an emotional process and is different for everyone. 

Often, the first step is changing your name and pronouns. Informing others of this change in an academic setting is completely up to you. 

Firstly, your chosen name, if you have updated it in Banner, will be the name your professor has on their roster. There is no need to contact new professors. 

Some students let their name change speak for itself and come out to people as needed. However, emails can be useful, especially for students who do not change their names, in explaining your social transition to professors who knew you pre-transition.

First day of class it is customary for professors to have students introduce themselves to the class. These introductions have begun to include pronouns as well. This is an easy way to inform your peers and professor in a casual way. If pronouns are not part of the template given for introductions, you can add your pronouns to your introduction as well. 

A good guide for emailing your professors can be found here.

More diploma information is available here, and the registrar can be contacted with any questions.  

Middlebury Athletics

• NESCAC Transgender Student-Athlete Participation Policy

• Middlebury Athletics Diversity, Equity & Inclusion Committee

• NESCAC Transgender Student-Athlete Best Practices Guide: This is a guide for athletic departments but can be helpful for students to know what procedures the college should be following, and what rights you have as a student-athlete.]

• TransAthlete.com: This resource for students, athletes, coaches, and administrators provides information about trans inclusion in athletics at various levels of play. This site pulls together existing information in one central location, and breaks down information into easy-to-reference areas to help you find what you need.

Study Abroad

• LGBTQIA+ Abroad: Middlebury’s resource for privileges and challenges you may encounter while studying abroad.

Trans Mental Health

• Mental Health Counseling is available at Middlebury. Nick Parrish (they/them) is a senior staff counselor who has knowledge and expertise in gender-affirming counseling and has supported students effectively through the gender-transitioning process. Find a List of other counselors. To schedule a session with one of the counselors, please call (802) 443-5141 or email counseling@middlebury.edu. 

• Mental Health Resources at Middlebury

• Crisis Support

Gender-Affirming Care At Middlebury

Gender Affirming Hormone Therapy

The Health Center offers Gender Affirming Hormone Therapy and associated monitoring.

Nurse Practitioner Leo Kline (He/Him) has extensive experience with affirming healthcare and can offer gender dysphoria diagnoses and consultations about beginning a medical transition.

To schedule an appointment, call the health center at 802-443-3290. They are open Monday–Friday, 8:30 a.m. to 4:30 p.m.

Middlebury’s Gallagher Student Health Insurance may help cover transitions. It is best to discuss this with the health center. Additionally, Student Financial Services can be contacted with questions about eligibility

Surgeries 

Gender-affirming surgery requirements vary by insurance and state. However, surgery generally requires a gender dysphoria diagnosis and letters from a clinical psychologist and/or social worker.

For starting the process at Middlebury, Nurse Practitioner Leo Kline can help provide a gender dysphoria diagnosis documentation and consultation about procedures. 

Counseling services can also aid in navigating letter requirements. 

Middlebury’s Gallagher Student Health Insurance may help cover transitions. Student Financial Services can be contacted with questions about eligibility.

Gender-Affirming Care in Vermont

Planned Parenthood of Northern New England 

Planned Parenthood offers gender-affirming care, and The Gender affirming care fund helps them offer their services at little to no cost. To schedule an appointment, learn more about services, and discuss eligibility for financial assistance, call 866-476-1321.

• Planned Parenthood - Burlington Health Center

• Planned Parenthood - Rutland Health Center

Planned Parenthood also offers telehealth options for gender-affirming care. Book Online or call 1-800-230-7526. 

Community Health Centers of Burlington

Community Health Centers of Burlington are clinics in Burlington that offer sliding scale fees and a pride clinic twice per week for all members of the LGBTQIA+ community. Their gender-affirming care services include GAHT referrals for surgery and trans-informed GYN care. For more information, call their main number at 802-864-6309. 

• Bus Directions to Burlington

Gender Affirming Care Nationwide 

• Folx: Folx is a telehealth company that offers HRT and other trans-informed health care in all 50 states. Folx membership is $39.99 a month plus a copay for your first visit with insurance. They send prescriptions in discreet packaging to your home, eliminating any travel. Their clinicians can also help in navigating gender-affirming surgery, and their website has a library of articles on navigating many different aspects of medical and social transition.

• Plume: Plume is a telehealth company offering HRT, other trans-informed health care, and medical letters of support in 46 states. Plume has a membership model costing $99 a month. The membership does not cover the cost of medications, and the cost of prescriptions will depend on insurance. They do take a wide variety of insurances to cover the cost of medications and offer delivery of medications (excluding testosterone).

Nationwide Transition Resources

The National Center for Transgender Equality offers the following self-help guides: 

• Health Coverage Guide: Getting your insurance to cover the health care you need can be difficult. Use this guide to help you navigate the process of getting your transition-related health care covered.

• ID Documents Center: In this one-stop hub for name and gender change information, find out how to update your name and gender on state and federal IDs and records.

• Transgender Legal Services Network: If you need legal assistance navigating the complicated name and gender change process and any other legal issues you may face, a Transgender Legal Services Network member may be able to help.

• Transgender Legal Defense Fund Name Change Project: TLDEF’s Name Change Project provides pro bono legal name change services to low-income transgender, gender non-conforming, and non-binary people through partnerships with some of the nation’s most prestigious law firms and corporate law departments.