COVID-19: Essential Information

Transfer and Exchange Pre-Arrival Checklist

PRE-ARRIVAL CHECKLIST FOR TRANSFER and EXCHANGE STUDENTS ARRIVING IN SEPTEMBER

Before coming to campus, here are the first three things you should do. 

1.  Set up your Middlebury College E-Mail Account

  • You should have received emailed instructions with information on how to set up your Middlebury College email. If you run into issues setting up your account, email helpdesk@middlebury.edu for technical support. 
  • Once you've activated your account, begin checking your Middlebury email regularly at go.middlebury.edu/webmail. It's how we'll communicate with you from this point onward.

2. Start your Pre-Arrival Checklist on Banner

  • Log onto Middlebury's online database BannerWeb for the comprehensive Pre-Arrival Checklist and links to all required forms. You can log into your account using your Middlebury email login. 
  • Review the required and optional tasks and forms in BannerWeb.

3.  Set up your Middlebury College Health Portal

  • Visit the Middlebury College Health Portal to set up your new account. You need your college email address and  ID number to run this program.  Problems?  Visit the Parton Center for Health and Wellness site for detailed instructions and troubleshooting.  Call 802-443-5112 if further assistance is needed.
  • Schedule a physical exam appointment with your primary MD/ DO/ NP/ PA  (required forms will be available through this portal and are due June 15 – see below)
May

please log into BannerWeb to access these pre-arrival tasks

  • AS SOON AS POSSIBLE IN MAY:
    • Middlebury College Student Health Portal.
    1. Follow this link and register for portal.
    2. Select "Click here to Register" and enter your Middlebury Student ID number, birthdate, and security information. Once you have registered in the portal, you will receive an email at your Middlebury.edu email address with a link to complete the registration process. This link is only valid for 20 minutes. From the link you will create a password and then be able to access the portal.
    3. Review New Student Health Form Instructions. Forms are completed and uploaded via the student health portal.
    4. Read Steps 1-7 and complete all requirements by June 15th.
  • MAY 31:
    • ADA Questionnaire: Please complete this questionnaire to determine whether or not you may need accommodations at Middlebury. If you know that you need accommodations, you may submit an Accommodation Request Form ("ARF"). Please note that all requests for special residential accommodations related to disabilities must be made by submitting the ARF.
June

please log into BannerWeb to access these pre-arrival tasks

  • JUNE 1:
    • Review Required Student Health Forms: Sign on to the Student Health Portal for instructions on completing the required general health forms. http://midb.studenthealthportal.com/PyramedPortal.
    • Submit ISSS Forms: Form I-20/Form DS-2019 Application and Supporting Documents (International and Exchange Students only). Students should contact International Student and Scholar Services (ISSS) with questions at isss@middlebury.edu
    • STARREZ Sign-On and Housing Questionnaire: You may start filling out your Housing Questionnaire on June 1 in the StarRez Portal. Transfer and exchange students arriving in September, please note your deadline is August 1. 
  • JUNE 15:
    • Immunization and Health Records DUE TODAY: Immunization records and other required health forms due to be uploaded via Student Health Portal. Students who do not submit immunization records and required health forms will not receive their housing assignment until they do so. If there is any possibility that you will participate in an intercollegiate sport or club rugby or crew, the NCAA requires that your physical exam is completed within 6 months of the start of your athletic season.
July

please log into BannerWeb to access these pre-arrival tasks

  • JULY 1:
    • Update Personal Information: Enter new or existing data on BannerWeb.
    • Financially Responsible Contact Information: Enter new or existing contact information for any and all parties that are responsible for you on a financial level
    • Early Arrival Registration Form (International, Exchange, and U.S. Abroad Students only): Students should contact International Student and Scholar Services (ISSS) with questions at isss@middlebury.edu
  • JULY 7:
    • Update Emergency Contact Information on BannerWeb: Enter new or update existing information; after July 7th any address and contact information changes for you or your family members must be directed to your Commons Office
  • JULY 15: 
    • Create Nelnet Account and add Authorized Payer: Around July 15, students receive an email from Nelnet Campus Commerce with a link to Nelnet, our online billing system. Students must create an online account and invite parents or others as authorized payers. (Spring bills, including Febs, will be sent around November 15.) Billing, payments, and payment plans are all processed electronically through Nelnet.
August

please log into BannerWeb to access these pre-arrival tasks

  • AUGUST 1:
    • ID Photo Submission: ID/key cards require a photo. For more information, see the ID photo submission guidelines at go.middlebury.edu/idcard
    • Health Related Travel Information: Review Parton Health Center’s web page for the most up-to-date health related travel information as well as other guidance that might impact your studies at Middlebury.
    • Online Placement Exams Open:  Whenever possible, placement exams should be taken in August in advance of your arrival on campus.  Online exams will be available starting on 8/1. Instructions and more information can be found here:PDF iconPlacement Exam Chart (February admits, your placement exams will be available starting in January.)
    • StarRez Housing Questionnaire: Transfer and exchange students arriving in September, please submit your housing information by August 1 in the StarRez Portal.
  • AUGUST 10: 
    • Parent Contact/Family Information: Enter new or update existing information; after Aug 10 any address and contact information changes for you or your family members must be directed to your Dean's Office.
    • Missing Person Contact: Off-campus contact to reach if a student is reported missing.
    • Personal Evacuation Plan: All students must have a plan in the event that the college needs to have an emergency evacuation.
    • Bicycle Registration: For those who choose to bring a bike to campus, please register your bike here
    • Vehicle Registration: For those who choose to bring a vehicle to campus, please register via BannerWeb.
    • Parking Permit: For those who choose to bring a vehicle to campus, please purchase a parking permit via the Public Safety Storefront.
    • AUGUST 15:
      • Tuition Payment: Fall billing notifications are forwarded electronically in early July and due 8/15. Spring billing is sent in early November and due 12/15. We utilize Enterprise Nelnet Business Solutions for e-billing, payment plans, and online payments. Fall and Spring Payment Plans are available through this system. Fall plans are available 7/5 for incoming new students. Spring Plans are available on 9/1. Payment plans are semester specific.  Please enroll separately for each semester.
      • Authorized Payer: Students must enroll themselves AND their 'authorized payer' in the Nelnet Enterprise e-bill system. Students need to set up their user account first and then assign an Authorized party (parents, grandparents, etc).
      • Insurance Waiver and Enrollment Form: All students are required to make a decision on whether to enroll or waive the Student Health Insurance Plan. Please complete the required Decision Form, affirming that you wish to enroll or that you have health insurance valid in the State of Vermont. 
      September

      please log into BannerWeb to access these pre-arrival tasks

      • SEPTEMBER 1:
        • Display/Update Preferred First Name and Pronoun: Any student can choose to be addressed by the first name that they prefer regardless of whether or not they have legally changed their name. Students can also indicate the gender pronoun they choose to identify with and would prefer others use when talking to or about them.
        • Emergency Preparedness Training: All new students are required to view “Emergency Preparedness at Middlebury”. This important video ensures you are prepared in case an emergency occurs on campus. After viewing the video, you will be provided with a link to log your attendance by taking a short quiz.
      • SEPTEMBER 5:
        • Health and Wellness Courses: Prior to arrival on campus, all incoming students are required to complete Think About It, a health and wellness course that addresses alcohol, drugs, relationships, sexual violence, bystander intervention, and harassment.  If you are an international student with limited access to the Internet or a student who has yet to complete the courses, you will be required to complete the courses shortly after arriving on campus. Access instructions will be sent to new students via email in Mid August.
        • Placement Exams: Incoming students planning to enroll in courses in certain departments must take placement exams. Read the Placement Exam Chart (which will be posted in June) for information about exam formats, instructions, locations, and availability. Complete any online placement exams in August, before you arrive on campus, using a computer with web access. (If you do not have an Internet connection, you can take your online placement exams on campus Sept. 8.) Febs, your placement exams will be available starting in January.
      • SEPTEMBER 7:
        • Annual Security and Safety Fire Report: Middlebury is required by law to provide access to our annual campus security report, located at go.middlebury.edu/securityreport. Please confirm your receipt of this information.
        • Voter Registration: Before arriving on campus, we encourage US citizens to register to vote in their home state. If students are interested in registering in Vermont, they can do so using their Middlebury College address (e.g. Middlebury College Box ####, 14 Old Chapel Road, Middlebury, VT 05753).
        • Recycling & Waste at Middlebury: Learn how to properly sort waste into trash, recycling, and compost at Middlebury College! Check out go/sustainability for more information.