Hiring New Student Employees

Submit a Position Request

To request a student position be posted to Workable, complete this form:

Hiring Students New to a Position

1. Open Workable.
2. Click the Jobs tab at the top of the page.
   • Jobs you’re assigned to will appear at the top, showing a preview of candidates in each pipeline stage (applied-interview-student hired-hired).
   • For jobs you’re not part of, only the job title will be visible.
3. Click on the job title to open the position and view applicants.
4. After reviewing applications, identify the student(s) you wish to hire. Select the Profile tab and complete all of the hiring details fields.
5. The start date you enter must be the student’s actual first day of work. It can be any day of the week, but it must fall within a future week. Weeks start on Monday.
6. Use the green drop-down action on the top right of their candidate profile and choose to move the student to student hired.
7. Our team will then complete the necessary details to process their hiring in Workable and set the individual up in the position in Oracle.

Reminder: Students cannot begin working until they have been hired by Human Resources.

• The candidate must be in the Student Hired status with completed hiring details by Friday at 3:00 pm EST in order to start work the following week.
• All data is processed on the following Monday
• Oracle HCM access to that assignment will be available by the subsequent Wednesday.

Need Help?

• For assistance with Workable and hiring, email staffingservices@middlebury.edu.
• For all other questions regarding payroll, time entry, and Oracle, email hr@middlebury.edu.