ITS Fall 2021 Updates

The following was previously sent via email to people associated with these forms in the linked Google sheet.

We previously announced the need to shut down the Drupal 7 forms service on November 1, 2021 because the underlying technology would no longer have security coverage.

Due to the continued COVID-19 pandemic, the Drupal Association has extended security coverage for this platform, allowing us to offer you more time to migrate your forms.

However, we do not anticipate this will be extended again. So while our timeline has been adjusted, it is still critical that we complete this work and we are looking at ways to provide you with better guidance. To do this, we need your help.

 

An Important Survey

To give us a better understanding of your form needs, we are asking that you fill out a brief survey. This survey must be completed once for each form that you are responsible for. 

We have created a Google Sheet listing all of our webforms. Please find your name on this sheet and click on each of the form links that we are asking you to review.

If you are not responsible for the form, please forward this email to the individual in your workgroup best suited to answer questions about the form.

To gain access to a form, please submit a request.

After you click the link to a specific form, you will then see the “Migration Survey” link in the admin toolbar at the top of the page as well as within the editing links at the bottom of the form. These links will pre-fill the survey with the URL of the form you need to migrate.

Please note that you will need to be logged in to view those links.

A screenshot of forms.middlebury.edu showing the location of the migration survey links

Please complete the survey once for each form that your name is associated with in the document.

View the List of Forms

An Updated Schedule

In order to ensure we complete these migrations before we lose security coverage for Drupal webforms, we have established a new schedule:

November 1, 2021: Complete the survey for any form that has been assigned to you.

November 2, 2021 - January 10, 2022: We will be reviewing the survey information and following up on any question. For many of you, migrating your forms to either Google or Microsoft forms will be fine. That work can begin immediately (see below).

February 14, 2022: Any forms that can be moved to Google Forms or Microsoft Forms should be migrated by this date. 

February 15, 2022 - May 1, 2022: We will work with people with more complex form needs to complete the migration of those forms to new platforms.

After May 1, 2022: we will shut down forms.middlebury.edu and forms.miis.edu. Forms on those sites and the data they collected will no longer be accessible.

If You Would Like to Migrate Your Form Immediately

You can do that! We would still ask that you fill out the survey, but if you feel that your form can be moved over now, please do that. There is a guide to migrate your forms available with instructions on how to use Google Forms or Microsoft Forms as a replacement.

Thank you for your help in this process!

Information Technology Services
Davis Family Library 202
Middlebury, VT 05753

helpdesk@middlebury.edu
(802) 443-2200