Credit Balance Refunds

A variety of circumstances may cause a student to have a refund or credit balance on their student account. Payments, including scholarships, grants, and loans, that are higher than the amount owed and are in excess of tuition, fees, and room and board may result in a student refund.

Student refunds are managed through Nelnet Campus Commerce, Middlebury’s billing and payment service. This service enables Middlebury to deposit payments into a student’s checking account—whether they are financial aid refunds or other funds owed to students. Payments are fast, secure, and automatic and will be deposited into the student’s bank account within 2–5 business days after the refund is initiated.

Students who do not provide bank account information, or elect the paper check option, will have their refund mailed by check to their Middlebury College Box. Please note that checks can take up to three weeks to process and mail.

Set Up Your Refund Information

Log into Nelnet Campus Commerce and select Manage Refunds.

Step 1

  • Verify that your profile information is accurate and complete.
  • Enter a secondary email address, and then click Next.
    • Note: If any of your profile information is incorrect, notify the Office of Student Financial Services at sfs@middlebury.edu.

Step 2 

  • Select your refund method.
  • Provide the required information.
  • Agree to the terms and conditions.
  • Click Save.

The next time you sign in, you can edit or remove your refund method, and view your history of refunds and email notifications.

Leave of Absence Refunds

After receiving College approval, Middlebury College students who begin a leave of absence prior to the first day of classes will receive a credit for 100 percent of tuition, room and board, and student activity fee. After the first day of classes, student accounts will be credited according to the tables below. 

Optional Tuition Refund Insurance is available for students to consider. 

Fall 2022

If the leave occurs:

Middlebury refunds:

On or before 9/11/22 (before the first day of classes) 

100% of comprehensive fee

9/12/22–9/18/22 (first week of classes)

90% of comprehensive fee

9/19/22–10/2/22 (second and third week)

50% of comprehensive fee

10/3/22–11/6/22 (fourth through eighth week)

25% of comprehensive fee

On or after 11/7/22

0% of comprehensive fee

Spring 2023

If the leave occurs:

Middlebury refunds:

On or before 2/12/23 (before the first day of classes) 

100% of comprehensive fee

2/13/23–2/19/23 (first week of classes)

90% of comprehensive fee

2/20/23–3/5/23 (second and third week)

50% of comprehensive fee

3/6/23–4/9/23 (fourth through eighth week)

25% of comprehensive fee

On or after 4/10/23

0% of comprehensive fee

Information on the Leave of Absence Policy for students enrolled in the Language Schools can be found here.

Information on the Leave of Absence Policy for students enrolled in Schools Abroad can be found here