Pre-Arrival Checklist

There are many things you must do before you arrive on campus.   Each month there are things to do.   Here are the first two things you should do now.

1Set up your Middlebury College E-Mail Account

  • Step one: go.middlebury.edu/activate to set up your password.  You need your college ID number and your BannerWeb PIN to run this program.
  • Step two: go.middlebury.edu/webmail to login to your email account
  • Step three: Begin checking your Middlebury email regularly, as it is the main way any college office will communicate with you.

2.  Watch for the mid-May prearrival checklist mailing.

  • In mid-May we'll send you instructions to begin working on your prearrival checklist, a set of tasks you must complete prior to your arrival on campus. Monitor your Middlebury email account for this  important message.



Students arriving in February 2018 may complete some prearrival tasks in the spring and summer of 2017, but many of these tasks will need to be done in the fall of 2017. Monitor your Middlebury email address for more instructions to come in May and June.

JULY

please log into BannerWeb to access these pre-arrival task

  • July 1: Personal Information: Enter new or existing data on bannerweb.
  • July 7: Parent Contact Information
AUGUST

For February students, there are no pre-arrival tasks due in August

SEPTEMBER

please log into BannerWeb to access these pre-arrival tasks

  • September 1: Set up your Middlebury College Health Portal
    • Step one: Visit the Middlebury College Health Portal  to set up your new account.  You need your college email address and  ID number to run this program.  Problems?  Visit the Parton Center for Health and Wellness site for detailed instructions and troubleshooting.  Call 802-443-5112 if further assistance is needed.
    • Step two: Schedule a physical exam appointment with your primary care physician (MD/ DO/ NP/ PA). 
OCTOBER

please log into BannerWeb to access these pre-arrival tasks

  • October 1: Review Required Student Health Forms: Sign on to the Student Health Portal at http://midb.studenthealthportal.com/PyramedPortal.  Visit go.middlebury.edu/parton for instructions on completing required general health forms.
  • October 15:
    • Early Arrival Registration Form (International, Exchange and U.S. Abroad Students only)
    • Form I-20/Form DS-2019 Application and Supporting Documents (International and Exchange Students only)
NOVEMBER

please log into BannerWeb to access these pre-arrival tasks

  • November 1:
    • Submit Required Student Health Forms: Sign on to the Student Health Portal for instructions on uploading all required general health forms. If there is any possibility that you will participate in an intercollegiate sport or club rugby or crew, the NCAA requires that your physical exam must be completed within 6 months of the start of your athletic season. Problems?  Visit Parton Center for Health and Wellness for step-by-step guidance. 
    • Accommodations Request Form: Please complete this questionnaire to determine whether or not you may need accommodations at Middlebury.
DECEMBER

please log into BannerWeb to access these pre-arrival tasks

  • December 15:
    • Tuition Payment: Spring billing is sent in early November and due 12/15. We utilize Enterprise Nelnet Business Solutions for ebilling, payment plans and online payments. Fall and Spring Payment Plans are available through this system. Spring Plans are available 9/1. Payment plans are semester specific.  Please enroll separately for each semester.
    • Authorized Payer: Fall billing notifications are forwarded electronically in early July and due 8/15. Spring billing is sent in early November and due 12/15. We utilize Enterprise Nelnet Business Solutions for ebilling, payment plans and online payments. Fall and Spring Payment Plans are available through this system. Fall plans are available 7/5 for incoming new students. Spring Plans are available 9/1. Payment plans are semester specific.  Please enroll separately for each semester.
    • Financial Responsible Contact Information: Enter new or existing contact information for any and all parties that are responsible for you on a financial level.
    • STARREZ Sign-On and Housing Questionnaire: First-year and exchange students arriving in February complete by 12/15/18. Transfer students arriving in February, please complete your form no later than 1/5/18.
JANUARY

please log into BannerWeb to access these pre-arrival tasks

  • January 1: Health Related Travel Information: Review Parton Health Center’s web page for the most up-to-date health related travel information as well as other guidance that might impact your studies at Middlebury.
  • January 10: First-Year Seminar Registration: This is only for first year students; transfer and exchange students do not enroll in First-Year Seminars and will complete course registration when they arrive on campus. Please note that registration for First-Year Seminars starts at NOON on January 4, 2018 and will close on January 10, 2018.
  • Janury 12: ID Photo Submission: Upload a passport quality photo for your student ID card. 
  • January 15: 
    • Update Emergency Contact Information on BannerWeb: Enter new or update existing information; after January any address and contact information changes for you or your family members must be directed to your Commons Office.
    • Missing Person Contact: Off campus contact to reach if student is reported missing.
    • Personal Evacuation Plan: All students must have a plan in the event that the college needs to have an emergency evacuation.
  • January 16:
    • February Orientation Trip registration: In Februrary, students have the option of participating in an overnight trip during the first month of the spring semester.  Information to register will be emailed out in December.
    • Vehicle Registration and Parking Pass: For those who choose to bring a vehicle to campus, please purchase a parking permit via the Public Safety Storefront.
FEBRUARY

please log into BannerWeb to access these pre-arrival tasks

  • February 1
    • Display/Update Preferred First Name and Pronoun: Any student can choose to be addressed by the first name that they prefer regardless of whether or not they have legally changed their name. Students can also indicate the gender pronoun they choose to identify with and would prefer others use when talking to or about them. Febs, you can change this through February, 2018.
    • Insurance Waiver and Enrollment Form: For the 2017-2018 academic year, all students are required to make a decision on whether to enroll or waive the Student Health Insurance Plan. Please complete the required Decision Form, affirming that you wish to enroll or that you have health insurance valid in the State of Vermont. 
  • February 7:
    • Health and Wellness Courses: Prior to arrival on campus, all incoming students are REQUIRED to complete two health and wellness courses that address alcohol, drugs, relationships, sexual violence, bystander intervention, and harassment.  If you are an international student with limited access to the Internet or a student who has yet to complete the courses, you will be required to complete the courses shortly after arriving on campus.
    • Annual Security and Safety Fire Report 
  • February 8:
    • Placement exams: Incoming students planning to enroll in courses in certain departments must take placement exams. Information regarding which courses will have placement exams available will be available in January. Complete any online placement exams in January, before you arrive on campus, using a computer with web access. (If you do not have an Internet connection, you can take your online placement exams on campus Feb. 8).
    • Bicycle Registration