Form I-9
You will receive an email from HireRight that contains detailed instructions for completing the Form I-9.
The Form I-9 is a federal requirement of employment and is used to verify identity and work authorization in the United States.
All employees must complete this form within three days of beginning work. Failure to do so will result in a stop work order and all work must cease until the form is completed.
J-Term I-9 Sessions on Campus
Human Resources will be on campus to complete I-9s for new faculty, staff, and student employees in January. You can find our table at the Axinn Center Winter Garden on the following dates:
January 4, 2024: 12:00 PM-3:00 PM
January 5, 2024: 11:00 AM-4:00 PM
Frequently Asked Questions
Q What is the deadline to complete the Form I-9?
All employees must complete Section 1 of the Form I-9 no later than their first day of employment.
All employees must complete Section 2 of the Form I-9 no later than their third day of employment.
Q How do I complete Section 1?
You will receive an email invitation from HireRight that includes a link to complete Section 1. If you do not receive this email, you may also stop by the Human Resources office to complete the form.
Section 1 involves entering your personal information, such as legal name, date of birth, and address.
Q How do I complete Section 2?
To complete Section 2, employees must present their original, unexpired documentation to an authorized representative of Middlebury College. The authorized representative will take a scan of the documentation and will complete Section 2.
A list of acceptable documents can be found here: I-9 Acceptable Documents
Q Where can I go to complete Section 2?
Middlebury Employees: Visit HR at Marble Works: 152 Maple St., Suite 102 Middlebury, VT | Open Mon. - Fri., 8:15 AM - 5 PM EST
MIIS Employees: Visit HR at 460 Pierce Street Monterey, CA | Open Mon. - Fri., 8:15 AM - 5 PM PST
Remote Employees: Contact HR@middlebury.edu if you need to utilize a CUPA Network Partner to complete section 2 of the I9 at location near you.
Q I already completed an I-9 for a previous position with Middlebury College. Why am I being asked to do a new one?
If it has been more than three years since your last I-9 was completed and there has been a break in employment, you are required to complete a new I-9.
Q Can I use copies or scans of my documents?
No, you must present the original hard copies of your documents.
Reminders
1. You must enter a US address in Section 1, and it cannot be a PO Box.
2. Please include your email address, phone number, and social security number.