The Fuel Assistance Program

Funded through the Chaplain’s Fund, the Fuel Assistance Program is intended to assist employees who are experiencing a significant financial hardship and are unable to meet their heating needs through other means.  Assistance will be in the form of a grant of up to $500 for the 2022-23 heating season (Nov. 15, 2022 - March 31, 2023) paid directly to the fuel provider.

Completed applications, including an image of your most recent fuel bill, should be submitted via the google form to the Scott Center for Spiritual and Religious Life. The application form can be found here.

Chaplains Fund

The Chaplain’s Fund has existed since 1992 to issue one-time grants to employees who are facing unforeseen financial emergencies. Funds are issued to the employee’s creditors/vendors directly, rather than to the employee.

The Chaplain’s Fund is a benefit available to regular, benefits-eligible, part-time and full-time employees with a minimum of one year of service. The maximum grant available is $1,200.


To apply for assistance from the Chaplain’s Fund, please fill out the application form below and contact the Scott Center for Spiritual and Religious Life at (802) 443-5626 or email Ellen McKay Jewett at

The Chaplain’s Fund was recently strengthened by a generous gift from the Class of 2019/2019.5, and by Student Government Association funds that were unspent during Middlebury’s shift to remote education due to the coronavirus pandemic.

Please note that grant assistance through the Chaplain’s Fund is considered taxable income and as such will be recorded as imputed employee income to ensure federal, state, Medicare and social security taxation. 

My Secure Advantage

In partnership with the EFAP program, E4Health, My Secure Advantage offers free access to a professional, personal, unbiased, and confidential Money Coach and other financial education tools. It is a program that supports financial wellness. To activate your MSA benefit, call (888) 724-2326 between 6 a.m. and 8 p.m. PST or 9 a.m. and 11 p.m. EST, Monday through Friday.


Middlebury’s Employee and Family Assistance Program provides confidential counseling and referral services to reduce stress, including financial stress. To access their comprehensive resources, use the user name Middlebury College and password guest or call (800) 828-6025. Available 24/7.

State Resources

Vermont 2-1-1 is a simple number to dial for information about health and human service organizations in your community. Callers speak with a real person every time for confidential telephone assistance available 24 hours a day, 7 days a week.

Medical Leave Assistance Fund

Employees have the opportunity to save accrued time as Sick Leave Reserve (SLR) in anticipation of the unexpected emergency.

However, catastrophic illness is an event for which we are generally unable to plan. There are times when available Combined Time Off (CTO) and SLR are exhausted before an employee is able to return to work.

At such times, if the employee meets the prerequisites, he/she may apply to the Medical Leave Assistance Fund for up to 160 hours of paid sick leave reserve within a 12-month period. 

Application Prerequisites 

  • The employee must be employed at Middlebury for six months.
  • The employee must be benefits eligible.
  • Prior to application to the fund, the employee must have exhausted his/her CTO and SLR. 
  • During the time away from work, the employee must not be receiving any disability benefits, or other type of Middlebury-related payments. 
  • The employee must have received no warnings or reprimands during the year prior to the request to the Medical Leave Assistance Fund.
Apply for Medical Leave Assistance

COVID-19 Leave Policy

As of September 30, 2022 we will discontinue our supplemental COVID-19 paid leave for individuals who are unable to work during isolation or recovery periods. Absences or leaves will follow Middlebury’s normal processes for Combined Time Off (CTO), Sick Leave Reserve (SLR), Vermont Earned Sick Time (VEST), Family and Medical Leaves of Absence (FMLA), Short-Term Disability (STD), personal leaves of absence, and worker’s compensation. In addition, the Medical Leave Assistance Fund (MLAF) remains available to support individuals at times of unplanned illnesses after the exhaustion of CTO or SLR.