Below are some basic details you’ll need to know when employing a student.

Ready to Hire a Student?

Refer to the Hiring Staff web page for a step—by-step guide to hiring individuals by following this link: Hiring Students

Open student positions are posted in Workable. See Workable resources for instructions on posting a position and navigating the applicant process by following this link to the Workable Support page: Workable Support

If an offer is submitted for a student who does not have an I9 on record they will receive an invitation from HireRight to complete their I9. The student must complete the I9 within three days of beginning employment. Tax documents and other onboarding requirements will be provided via Oracle Onboarding.

Employment Eligibility

Student employees MUST complete the federally required I-9 Employment Eligibility Verification Form in order to work. Hiring proposal submissions will be used to identify students who need to complete federally required documents. Students will receive electronic invitations to complete their I9. Students cannot begin work before the Hiring Proposal submission and must complete the I9 within three days of their start date.

Hour Limitations

All student employees are limited to working no more than 20 hours per week in on-campus jobs during the academic year (this includes exam periods). The only exception is when there is a full week when school is not in session. Specifically: February recess, Spring recess and full weeks of December recess. During these time periods only, students can work up to 40 hours per week.

Approving Timesheets

Students hired to work, in an ongoing capacity, submit their hours bi-weekly via Oracle. Supervisors must review and approve these hours in order for the student to receive compensation. See Approving Timesheets for instructions.

Important Forms