We provide all college users—faculty, staff, and students—with cloud storage space on both OneDrive and Google. Both options are great for backing up files, making files available from anywhere, and sharing files with groups of people. In addition, various file servers are available for specialized storage.
Middlebury-managed Cloud Storage provides easily accessible storage.
MiddFiles provides storage space for shared departmental files as well as for academic course work. This storage requires a VPN connection for off-campus access.
Panopto provides storage space for audio and video files, particularly those that require web streaming.
MiddFiles serves 2 main functions: it provides every course taught on campus server space to share, hand out, and hand in work; it allots space for offices and organizations to share files easily. This is done through the classes and orgs directories.
The classes directory allocates storage space for every course taught on campus. Each course is given 256 GB, which among other uses, is a great way for professors to hand out materials and for students to turn in work. To access a course folder, enter the classes directory, then choose the appropriate term and course number.
The orgs directory provides file storage space for groups of people on campus. These groups include, but are not limited to, offices, committees, and student organizations. Each group is responsible for maintaining their folder’s permissions, the list of people able to access the folder. Groups begin with 128 GB of storage space, but more can be requested as needed. To access your group’s folder, enter the orgs directory and search for the folder in the alphabetical list.
If your group does not have a folder but you would like to have one, please contact us and let us know what group it will be for and who will need access.
Migrating Files from MiddFiles using OneDrive
Note: As part of our move to the cloud, you should migrate any files you have in your Middfiles home directory. These instructions use OneDrive, for Google Drive please see these instructions. Here’s a comparison of Google Drive and OneDrive. If you have any questions, please see our Cloud Overview or contact the Helpdesk.
- Connect your computer to the network using an Ethernet cable for best results, though the MiddleburyCollege wireless network should also be fine. Double-check that you are connected to Middfiles.
- If you are off-campus, you can still connect to Middfiles via WebDav.
- Install the OneDrive client (or the Google Drive client) and log in to it.
- On Macs:
- Make sure to check the box to open at login so OneDrive launches whenever you login to your computer.
- Turn on Finder integration (available for OS 10.10 or higher) so you’ll be able to see the sync status of your files with green check marks (synced successfully) or red Xs (bad folder or file name). To do this, click the Finder’s Apple logo (top left) then select System Preferences, then Extensions. Under the entry for OneDrive, check the box beside Finder.
- Clean up your home directory:
- Delete any old files that are no longer needed.
- Rename files with long names or flatten your file structure if there are too many subfolders or folders with long names. There is a maximum file path length of 255 characters for the full path to a file such as c:\users\username\OneDrive - Middlebury College\folder\subfolder\subfolder\filename.extension.
- Move any data not related to your work at Middlebury to a personal service unrelated to our Middlebury infrastructure. If you have a personal Microsoft account, the OneDrive client includes the option of setting up a separate “OneDrive - Personal” folder for personal data alongside your Middlebury account, but you are free to use any service you wish.
- Delete any inappropriate files.
- Sensitive data: please contact ITS if you have a need to store restricted data (personally identifiable info, social security numbers, etc.)
- Select all the files in your home directory and drag them to the “OneDrive - Middlebury College” folder that appeared when you installed OneDrive. Wait for the files to complete copying. Do not disconnect from the network, shut down or restart your computer. Using the College’s wired network should result in a fairly fast transfer.
- The steps above should be sufficient to get you started with using the OneDrive client to migrate your files. For more detailed information on using the OneDrive client, please see How do I use the OneDrive client?
- OneDrive will begin syncing, as indicated by the spinning circle on the OneDrive icon.
- On Macs the icon is on the top right side of the menu bar, on PCs the icon is in the bottom right corner of the task bar.
- If you get an error message that OneDrive has stopped syncing due to a long file path, choose to Exit OneDrive. You will need to shorten the name of the file, move the problematic file to the top level of your OneDrive folder or both. You will need to do this for every file whose path is too long.
- You may do other things while OneDrive is syncing. If you shutdown, restart or disconnect your computer from your network, OneDrive will continue syncing the next time you connect to the Internet (on campus or anywhere else).
- When OneDrive has finished syncing, its icon will change (the “syncing circle” will disappear).
- If there were no errors, you will just see the OneDrive icon. Congratulations, you have moved your home directory to the cloud! If you need to free up space on your computer, you can choose to keep some folders in the cloud and not on your computer. See How do I choose what files and folders to sync locally.
- Once your files are in the cloud, please delete them from your home directory on Middfiles so we know you’re done. (Don’t worry, if something goes wrong, we still have our normal backups and your data can be recovered if necessary, within a reasonable time frame.)
- That’s it! You now have access to your data from any device, anytime, anywhere. As long as the client is installed and you’re syncing the relevant files to your computer, you can work offline as well - your device will automatically upload your changes once you’re connected again.
If you run into a problem
If there were errors, there will be an error flag on the OneDrive icon. Click the icon and click View Report to see the errors. Most errors have to do with characters that are not allowed in file names or file types that are not allowed. You can click the magnifying glass icon to go directly to the problematic file and fix the issue. Below is a list of common errors and solutions:
- Characters not allowed \ / : * ? ” < > | # %
- Solution: Rename the files to remove these characters from the file name. If you have several files and are finding the OneDrive interface inadequate for this task, we do provide automated tools - use at your own risk for renaming files en mass
- Files or folders in OneDrive cannot begin or end with a space, end with a period, or begin with two periods.
- Solution: Rename the files, removing spaces at beginning or end, periods on the end or more than one period in the beginning.
- Any single file cannot be larger than 10GB.
- Solution: If the file size is close to 10GB, try zipping the file to compress it and reduce its size. Upload files larger than 10GB to Google Drive.
If the issue is not resolved by following the common solutions above, please read the instructions in these two documents:
Frequently Asked Questions
In general, of the data stored on the server, it’s best to only sync what you need down to your local machine, to avoid taking up unnecessary disk space. Sensitive data in particular should not be stored locally without extra security measures; please contact ITS if you have a need to store sensitive data on your hard drive. Of the data on your local hard drive, you should keep anything important to your work at the College in your OneDrive folder. Otherwise, it is vulnerable - viruses, ransomware, accidents, hardware failure, etc. can and do destroy your data with no way to get it back unless it is synced to OneDrive.
To select which folders to sync to your computer, right-click in your “OneDrive - Middlebury College” folder and select Choose OneDrive folders to sync from the menu. Any folders you choose not to sync will remain on the cloud but will not be downloaded to your local computer, and will be deleted from your local computer if they are already there.
Click the sync app icon in the menu bar on top, and click Settings.
On the Choose folders tab, check the box of the folders you want to sync.
Any folders you choose not to sync will be backed up to the cloud but not downloaded to your local computer, and deleted from your local computer if they are already there.
If the Finder window does not display the sync status of your OneDrive - Middlebury College contents with green check marks, etc., you need to turn on Finder integration. This feature is available for OS 10.10 and above. To do this, click the Finder’s Apple logo (top left) then select System Preferences, then Extensions. Under the entry for OneDrive, check the box beside Finder.
Go to go/onedrive and login.
- To add files, drag and drop them into the window, or click the Upload button. For a demonstration, see How to upload files to OneDrive (Microsoft video).
- Folders cannot be directly uploaded in most browsers. Instead, create the folder in OneDrive in the web interface, then upload the contents. For this reason, if you have many folders and subfolders currently in Middfiles, we recommend using the desktop client to make the transition.
- To download a file, select it and click the Download button.
5TB (5,000 GB).
Files stored in the cloud are secure and are encrypted while in transit. If you wish to add an additional layer of security, consider turning on multi-factor authentication so that even if someone gets your password, they still won’t have access to your OneDrive.
Middlebury’s license covers current faculty, staff, and students at Middlebury College in Vermont, the Middlebury Institute of International Studies at Monterey, the Middlebury Language Schools, and the Middlebury School of the Environment.
- Note that the ability to download Microsoft Office for use on a personally-owned device is available but further restricted; see go/getoffice for details.
The beauty of cloud services is that you have the same access from anywhere, no VPN required. If you have an Internet connection, you can use either the Web interface (go.middlebury.edu/onedrive) or the client normally. If you’re going somewhere without reliable Internet access, you can use the client to sync files and folders to your computer, and they’ll automatically sync your changes back up to the cloud once you’re back online.
We’ve created step-by-step instructions for migrating files from MiddFiles/MiddCloud to OneDrive, with troubleshooting steps to cover the most common potential issues. Please see the page Migrating Files from Middfiles using OneDrive.
Microsoft offers online collaboration with Office Online. However, this only applies to Microsoft Office filetypes such as .docx, .xlsx, and .pptx. Other files will need to be downloaded to your computer before they can be edited. Also note that Office Online offers limited features; for full functionality, you must open the files in the desktop version of Office (currently Office 2016).
You can right-click on any file and select either “Share” or “More OneDrive Sharing Options” depending on the context. However, there are several important caveats to consider.
Only folders can be synced, not individual files. Therefore, whoever originally created the file will need to put the file in a folder and “Share” the folder with others. Then, whoever they’re sharing it with will need to do the following:
- Open the OneDrive web interface (go/onedrive).
- Click Shared with Me on the left.
- Click on the folder in question to open it.
- At the top of the screen, click Sync and follow the instructions.