Print and Copy Costs

This page outlines faculty, staff, and student printing-related costs.

The College encourages you to consider the full cost of printing, whether it be financial or environmental for power, paper, toner/ink, and machine. Please print only what you need as it becomes necessary.

Faculty & Staff

Faculty and staff may print to any campus printer and are not charged for printing. They are given unlimited PaperCut accounts. Printing is tracked only so Printer Management may gather information about which machines are being used, for what, how often, and for how much.

Copying is not charged against a departmental or project Oracle EDORDA. Copiers in your department are unrestricted, unless restriction is requested. If a department wants copying to have ID restriction, notify Printer Management. We will provide one generic ID for staff to use.

Toner Purchases for HP Printers

Departments will receive toner invoices forwarded to them via e-mail from Printer Management. Coordinators should review the charges and if paying by a procurement card, contact SymQuest’s Accounts Receivable at (802) 658-9887 to pay them. Otherwise, process the payment through the College’s Accounts Payable department.

Paper Cost

ITS covers the cost of white standard-sized paper for print/copy needs on SymQuest (VT) tagged units (8.5X11, 8.5X14, 11X17). All other print items will still be through departmental purchases (colored paper, envelopes, stationary, or photo paper, etc).

Order from WB Mason and when the charge comes through in Oracle use this EDORDA for your payment: 314-3101-54201-10-000000-15078-000-0

ITS will cover the cost of WB Mason Flagship or Flagship recycled paper ONLY! If the product shows out of stock, WBMason will automatically substitute a similar product at our GMHEC contracted price:

#WBM21200 or #WBM20030 or #WBM20100 for 8.5 x 11 from WB Mason
#WBM20114RM for 8.5 x 14 from WB Mason
#WBM20117RM for 11 x 17 from WB Mason

ALL other non-standard paper will need to be purchased using departmental funds.

Students

Students are given a print quota each term. Account balance and printing history details are available by logging in at https://go.middlebury.edu/papercut. If needed, a quota increase can requested by submitting a Helpdesk ticket.

Print jobs released to public printers are charged as follows:

Black & White: 5¢ per single-sided page, 4¢ per double-sided page
Color: 25¢ per page (letter), or 50¢ per page (ledger)
Plotter: $1.50 per linear foot (VT only)

Students required to print posters for a class should ask the professor whether those costs will be covered.

Student Printing and Copying Policy Summary

Students may use public printers and copiers only.
Students must use their own account at public computers to print.
Page costs are deducted from the student’s quota each time a print or copy job is processed.
Print jobs are held for up to 24 hours, after which they are removed.
When copying, copiers will automatically log you out if idle for 5 minutes.
Students request additional quota through the Helpdesk. We will increase quotas for reasonable requests and for work related to departmental tasks as long as a supporting reason is provided.
If a printer or copier malfunction occurs which makes output unusable, students may contact the Helpdesk with supporting details and ask for a quota adjustment.
Professors may opt to cover the cost of printing posters on a plotter. Students on the list the professor supplies to ITS will see their quotas increase by the amount the professor requested. Students should consult with faculty if it is felt the amount will not cover needs.
Student organization printing and copying should be deducted from a student’s existing quota, and they can request additional quota as needed.
Student workers should print using their existing quota, and they can request additional quota as needed.