Rehired Staff and Faculty

Before You Start 

1. Review Welcome Email. Expect an email titled, “Onboarding Next Steps” from Oracle (egqw.fa.sender@workflow.mail.us2.cloud.oracle.com).
2. Access your Middlebury Email account. 
   • If you already have an active Middlebury email account: You should be able to log in with your existing credentials. If you need to reset your password, instructions can be found here.
   • If you do not already have an active Middlebury email account: You will receive an email from the “Helpdesk” with subject “Welcome to Middlebury – Account Activation Information Enclosed.” Follow the instructions in the email to activate your account and set up Multi-Factor Authentication (MFA). 
3. Log into Oracle HCM with your Middlebury credentials and complete critical onboarding tasks. Please read this before logging into Oracle to avoid locking your account! Instructions for logging in are available here. HCM is our HR Information System, used for storing employment info, processing payroll, etc. Once logged into Oracle Navigate to the “Me” tab in Oracle, click on “Show More” under Quick Actions and click on “Onboarding Tasks”. More information about onboarding tasks may be found here.

Your Next Step

1. Complete your I9. Expect an email from HireRight titled “Middlebury College Employment Eligibility (I-9) Form”. Use the link to complete Section 1 of the I9 on or before your first day of employment. Then visit Human Resources by your third day of employment to complete Section 2 of the I9 employment verification as required by federal law. Click here for a list of acceptable Section 2 documents. We can only accept original copies no scans or pictures.

*Some returning employees may not need to complete the I9 if returning in a certain timeframe. If you do receive the invitation from HireRight you are required to complete the I9.

Your First Week

• Obtain your ID Card
  • Vermont-Based Schools and Programs Employees: 
    • Submit your picture.  
    • Email middcard@middlebury.edu to start the process of having your ID Card printed. 
    • For more information, visit MIDD Card. 
  • Middlebury Institute Employees: 
    • Submit your picture.  
    • Request the ID card from Security. 
• Register your car for a parking permit
  • Vermont-Based Schools and Programs Employees:
    • Register your vehicle. 
    • View permit information. 
  • Middlebury Institute Employees: 
    • Fill out this form. 
    • Visit the Security Office (460 Pierce Street, next to the Lara Soto Adobe) with your MIIS ID Card, proof of car insurance and registration, and proof of address more than 1.5 miles away from the campus. 
    • For more information, visit Parking on our website. 
• Complete Onboarding Tasks in Oracle HCM
• For information on parking and IDs please visit the Self-Services page

Need Help?

• Contact Human Resources
• Contact GMHEC Shared Services for questions regarding benefits and payroll
• Review Oracle Training Modules