Issuing a Grade of “Incomplete”

Faculty are required to consult with staff in the Center for Student Success prior to issuing a grade of INC (incomplete) for a student.

This collaboration is necessary to ensure equity in the process and adherence to college policy. Incompletes are issued only in unanticipated, exceptional circumstances that arise near the end of the term and when a student has been meeting the majority of course expectations.

Once it is determined that an Assistant Dean for Student Success supports a grade of incomplete, the professor and the Dean collaborate to create an Incomplete Contract. 

The information that comprises the Incomplete Contract is entered by the course instructor of record directly into an online Care Form.

Once at this form, the course instructor selects “Faculty” under Affiliation with Middlebury and “Incomplete” under Faculty Report Type. The following information will then need to be entered into the form. 

  • Student Name              
  • Student ID
  • Class Dean
  • Graduation Term  It is okay to leave this blank. However, please note that students cannot graduate with any INC grades on their transcripts. INC must be resolved before final grades are due for graduating seniors.
  • Course Code & Section
  • CRN
  • Term & Year of course
  • Name of professor requesting incomplete
  • Provisional letter grade. This is the grade the student would receive if they were issued a grade at this time. This is not the grade that you anticipate the student receiving if they turn in all outstanding work.
  • Student due date. This is the date by which the student needs to submit all outstanding work which will ordinarily be before the deadline for adding classes in the following Fall or Spring semester. In most instances, we ask that students submit all final work before they begin coursework in a new term.
  • Submit grades by. This is the date by which the faculty member is agreeing to submit a grade for the student. If no grade is submitted by this date, the grade will be recorded as the “Provisional Letter Grade” entered above.
  • Outstanding work and completion plan. Please enter the work that you are agreeing to accept and the specific dates, if applicable, that the work needs to be turned in by. This completion plan is an important component of a student’s ability to successfully resolve an incomplete as well as a required piece of record keeping for the Registrar.

Once the Assistant Dean for Student Success receives this information, they will either reach out with questions or use the information submitted to generate a finalized Incomplete Contract. This Incomplete Contract will be shared with the course instructor of record, the student, and the Office of the Registrar. 

If you have any questions about this form, please contact StudentSuccess@middlebury.edu. 

To resolve a grade of INC please submit the new grade using this online form.