This handbook has been compiled in an effort to prepare students for graduate studies at the Middlebury Bread Loaf School of English (“Middlebury”). Students reading these materials carefully will find the answers to many commonly asked and basic questions. Campus Information pages, which will be posted on the Bread Loaf website in May, will provide supplementary details, specific to each campus’ operations for the upcoming summer. The Bread Loaf staff is always available to address any additional questions.
Middlebury endeavors to present an accurate overview of the programs and facilities of the Bread Loaf School of English in this publication. However, Middlebury reserves the right to alter any policy, program, facility, or fee, described in this publication without notice or obligation. Printed copies of this handbook are available upon request from the Bread Loaf School of English. Updates to this handbook that may become necessary during the course of the year are made on the web and shall supersede wholly any prior versions of the handbook. Please consult the Web version of the handbook for the most up-to-date information.
Reasonable accommodations will be provided for persons with disabilities who need assistance in reviewing the handbook. All Middlebury Bread Loaf School of English students are also subject to the Middlebury College Handbook.
By offering first-rate graduate education in literature and related fields during a full-time summer session, Bread Loaf School of English offers unparalleled opportunities for teachers and other professionals at all stages of their careers to deepen their intellectual awareness and engagement and to become powerful critical thinkers, writers, and educational leaders.
The full text of Middlebury’s Nondiscrimination Statement is available online. Printed copies are available from Bread Loaf, Human Resources, or a Human Relations Officer. Discrimination complaints should be directed to a Human Relations Officer or the Bread Loaf dean.
Because of varying circumstances and legal requirements, such provisions may not apply to programs offered by Middlebury outside the United States. This is consistent with Middlebury’s intent to comply with the requirements of applicable law. Individuals with questions about the policies governing such programs should direct inquiries to the Bread Loaf dean, Emily Bartels.
Student Accessibility and ADA Statement
Middlebury recognizes and supports the standards set forth in Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, as amended (ADA), and applicable state laws, which prohibit discrimination against qualified individuals with disabilities, on the basis of disability. Disabilities may include physical or mental impairments which substantially limit one or more of a person’s major life activities, and which necessitate modifications to Middlebury’s facilities, programs, or services. Middlebury is committed to making reasonable accommodations for qualifying students, faculty, and employees with disabilities as required by applicable laws. Middlebury is also committed to making the campus and its facilities accessible as required by applicable laws. Middlebury cannot make accommodations that are unreasonable, unduly burdensome or that fundamentally alter the nature of its programs.
Middlebury designates the Compliance Officer/Title IX Coordinator to coordinate its efforts to comply with and carry out its responsibilities under Section 504. Individuals with concerns regarding Middlebury’s compliance with such laws may contact the Compliance Officer/Title IX Coordinator or the ADA Coordinator.
Middlebury’s ADA Policy applies to all Bread Loaf students. The process for obtaining accommodations and services is set forth in the ADA Policy, which is available from Student Accessibility Services in a variety of accessible formats.
To initiate the accommodation process, a student must file an Accommodation Request Form for Summer Programs, which is provided to each student upon acceptance. The form should be submitted along with the required documentation directly to the Student Accessibility Services online or at the address found on the front of the form by May 1. (If accommodations are not requested on time, it may be impossible for Middlebury to provide them in the earlier portions of the summer program.) See also the Service and Assistance Animals Policy
Information regarding the form, required documentation, Middlebury’s process for obtaining accommodations, and other related requirements is available at https://forms.middlebury.edu/student-life/doc/ada/adaarfs/summerarf and http://www.middlebury.edu/student-life/community-living/diversity-inclusivity/american-disability-act/policy.
Please note that Middlebury is not responsible for services of a personal nature. Students are encouraged to consider obtaining a personal assistant or personal care attendant if they are unable to function independently on campus.
The information that a student provides regarding any special needs will be shared only with those individuals involved in the coordination and facilitation of services and accommodations required to make our programs accessible to him or her.
Only the ADA Committee and/or Student Accessibility Services are authorized to determine the eligibility of all students who request accommodations for their disabilities. Questions regarding disabilities and requests for accommodations will be handled promptly. Please see the contact information below.
Student Accessibility Services
Jodi Litchfield, ADA Coordinator
Public Health Emergencies
In the unlikely event that a pandemic disease (such as avian or swine flu) shows signs of affecting the Bread Loaf community, the School may need to shut down. Middlebury advises that all students, faculty, and staff have contingency plans for evacuating to an alternative destination (home, a friend’s house, e.g.) should conditions warrant.
To access Bread Loaf and Middlebury’s online and technology resources (including library resources, grades and transcripts, financial aid and billing information, course registration, re-enrollment, and BannerWeb), students will three different kinds of identification, defined below:
Middlebury ID + PIN
- All Bread Loaf students will receive an 8-digit Middlebury ID number with their enrollment letter (also available from campus coordinators). This will remain their Middlebury ID for all future official interactions with Middlebury and Bread Loaf. They will also receive a permanent ID card when they arrive on campus. Students should keep their ID cards for use in subsequent summers. A lost ID card can be replaced, for a fee, at www.middlebury.edu/offices/health/publicsafety/forms/ID_Photos/breadloaf_cards.
- The ID is used with a PIN number for access to BannerWeb, Middlebury’s online interface. Students will use BannerWeb to register for courses and view their grades and transcripts.
- To activate these credentials, new students must go to: http://go.middlebury.edu/activate, and enter the 8-digit Middlebury ID and PIN. The initial PIN number is the student’s birth date in the format MMDDYY, but students will need to change the PIN upon entering BannerWeb for the first time.
- Anyone having trouble activating an account should contact the Middlebury Help Desk at email@example.com or call (802) 443-2200.
Middlebury username and password
- To find the username and set a password, students should go to https://bat.middlebury.edu/activate/ and enter the Middlebury ID number and new PIN. The screen will give their username (most often it is the first letter of the first name and the first seven letters of the last name) and instructions for creating a password to use with it.
- Students need a username and password to access the Course Hub and some protected library services.
- Students need the username and password to access their Middlebury College email account, set up automatically for all Bread Loaf students. Bread Loaf does not currently use the Middlebury email addresses, but there might be instances in which Middlebury will send important information (e.g., campus-wide emergency notifications) to that address. We advise students to forward Middlebury email to the address they use most frequently.
BreadNet username and password
- BreadNet is Bread Loaf’s communications network, providing course management tools and email service. All students automatically receive accounts at the start of their initial summer session; those who wish to have a new account created before this time should contact their campus coordinator.
- To create a BreadNet password, log on with the username (usually the last name followed by the first initial) and the generic password “bread” and pull down the menu under “Collaborate” and select “Change Password.” BreadNet addresses follow the form firstname.lastname@example.org.
See the Contact Us page for the most recent Bread Loaf School of English contact information.
Middlebury College Contact
Financial Aid and Student Billing
Student Financial Services
International Student and Scholar Services
Technology Help Desk
(802) 443-2200 between 8:30 a.m. and 5:00 p.m. (EST)
Department of Public Safety
Emergency: (802) 443-5911
We aim to prepare all students to engage in complex thought through the interpretation of literary and critical texts and to write persuasive and original essays.
Learning Goals and Basic Curriculum
We expect all MA. students to acquire broad familiarity with the fields of British, American, and world literature; and MLitt students to design and master a specialization with the fields of literature, pedagogy, or creative arts. We prepare students in the Bread Loaf Teacher Network to use new technologies to understand and develop effective teaching and learning practices.
The Bread Loaf curriculum is divided into six groups:
Group 1 Writing, Pedagogy, and Literacy
Group 2 British Literature: Beginnings through the Seventeenth Century
Group 3 British Literature: Eighteenth Century to the Present
Group 4 American Literature
Group 5 World Literature
Group 6 Theater Arts
Courses and Credits
Courses at Bread Loaf are valued in terms of units: one unit is the equivalent of 3 semester hours or 4.5 quarter hours of graduate credit—the equivalent of 30 hours of class time.
Classes at our U.S.campuses are valued at one unit each and run Monday through Thursday for a total of 30 contact hours.
- At the Vermont campus, classes are scheduled in two blocks: morning classes run for one hour and 15 minutes four days per week; afternoon classes run for two hours and 45 minutes (including a 15-minute break) twice a week (Monday/Wednesday or Tuesday/Thursday).
- In New Mexico, classes run for two hours and 45 minutes (including a 15-minute break) twice a week (Monday/Wednesday or Tuesday/Thursday).
Classes are valued at two units each, one of which is constituted by independent study. Tutors arrange their own schedules: ordinarily, there are two group seminar meetings per week, supplemented by individual tutorials throughout the term.
Degree candidates must complete all work within 10 years. Courses taken more than 10 years ago will remain on the transcript, but cannot be used for a Bread Loaf degree. Credits transferred from another institution must also be less than ten years old by the time a student graduates. In exceptional circumstances, and with the permission of the dean, credits earned towards a Bread Loaf degree can be used past the 10th year if the student returns to Bread Loaf by the 10th summer and then attends Bread Loaf every summer thereafter until completion of the degree.
The normal course load for all students at all campuses is two units (the equivalent of 60 hours of class time): two courses at the U.S. campuses, and one course at Oxford.
- At the U.S.campuses, students who live off campus may opt to take only one course, for half the tuition; ordinarily, students who live on campus and take only one unit will be charged full tuition. There is no one-unit option at Oxford.
- Returning students with an exceptional academic record (A/A+s) may take an additional one unit of credit (a course, an Independent Reading Project, an Independent Summer Project in Theater Arts, or an Oxford Independent Tutorial) with permission of the dean or associate director. The extra unit will incur an additional cost of one-half the regular tuition.
- Students may not take more than three units in a given summer.
The Bread Loaf catalog is published, posted on the Bread Loaf website, and mailed to enrolled students in January. It includes course descriptions and text lists (with readings listed in the order that they will appear on the syllabus), dates and fees, and a general description of the Bread Loaf program. For reference, recent course catalogs are available at www.middlebury.edu/blse/current/course-information/catalogs.
Students may attend Bread Loaf for one or more summers of continuing graduate education, or, depending on their eligibility, they may earn an MA or MLitt degree over four to five summers. All applicants are held to the same admission standards, and all students must fulfill the same expectations in the classroom.
The MA program aims to give students a broad familiarity with the fields of British, American, and world literature. To be eligible for admission, MA applicants must already hold a BA (in any discipline). The requirements are as follows:
Students must complete ten units within a 10-year period (though, under exceptional circumstances, may apply for an extension of that time (see Credits), receiving a B- or better in each; no thesis is required for the degree.
Each candidate must complete the following distributional requirements (five total):
- one unit from Group 2
- one unit from Group 3
- one unit from Group 4
- one unit from Group 5
- one additional unit from any of these groups.
The remaining five units required for the degree are electives and may come from any of the six groups.
- MA candidates admitted before 2013 have the option, instead of taking the following distributional requirements (six total):
- two units from Group 2
- two units from Group 3
- one unit from Group 4
- one unit from Group 5
The remaining four units required for the degree are electives and may come from any of the six groups. Students selecting this option may request permission from the dean to replace any one of the courses in the required groups with an elective.
- All MA candidates must attend the Vermont campus for at least one summer. We encourage students to attend as many campuses as possible, to take full advantage of the diversity of the campus and curricular offerings.
The MLitt program enables students to achieve mastery in a field of specialization within the fields of literature, pedagogy, creative writing, or theater arts. To be eligible for admission, MLitt applicants must hold a BA in any discipline and an MA in English. While we encourage Bread Loaf MA graduates to apply to the MLitt program, the successful completion of the Bread Loaf MA degree does not guarantee acceptance into the MLitt program. For all applicants, admittance depends on the strength of the MA record, the writing sample, the proposed course of study, and what we understand to be the fit between the project and the Bread Loaf curriculum.
While the coherence of an MLitt program depends on the connections that the degree candidate makes among his or her classes, within a class MLitt students are like any other students: that is, they must fulfill the specific requirements demanded by the course. Where possible and appropriate, they may ask to pursue work that brings other parts of their program to bear on class assignments, but faculty will decide if such work suits the goals of the course.
The requirements are as follows:
To earn an MLitt degree, students must complete 10 units within a 10-year period (though, under exceptional circumstances, may apply for an extension of that time (see Credits), receiving a B- or better in each. A grade of B or below will place a student on Academic Probation.
All MLitt students must attend the Vermont campus for at least one summer. We encourage students to attend as many campuses as possible, to take full advantage of the diversity of the campus and curricular offerings.
During the first summer, MLitt candidates will design a specialized program of study in the field of literature, pedagogy, creative writing, theater arts, or some combination of two, in consultation with Bread Loaf’s associate director. Seven of the required 10 units must be in that field. MLitt candidates who have earned the MA at Bread Loaf may not repeat courses taken during the MA.
Candidates must submit a revised proposal for the program of study by the last day of classes of the first summer; all proposals must be approved by the associate director. Only students in good standing with an approved program of study will be eligible for re-enrollment in the MLitt program for the second summer. Any significant changes to the focus or curriculum of the approved MLitt program of study must be approved by the associate director.
Although no thesis is required, in the final summer any student pursuing a literary track must pass a comprehensive written and oral examination, which covers the field of concentration and is based on texts and issues the student has defined as central to the program of study. Ordinarily, writing students will present a portfolio of creative or pedagogical work, and theater students will produce an appropriate dramatic project; in both cases, this work may be carried out in conjunction with an Independent Reading Project. Students should be in touch with the associate director during the penultimate summer to discuss plans for culminating work.
MLitt Examination for Students Pursuing a Literary/Critical Concentration
The MLitt examination consists of two parts: a written component (which the examinee has 24 hours to complete) and a one-hour oral follow-up.
The examination will be set by an examining committee of two faculty members. The committee will be appointed by the associate director in consultation with the candidate. The written examination consists of 3-5 essay questions and is open-book. The oral examination may probe questions already covered on the written part, or it may introduce new questions.
In consultation with the committee, students will schedule both parts of the exam, all of which needs to be completed by the fifth week of the session.
In preparation for the examination, candidates will submit to the associate director by the second week of the summer session a list of all field courses, as well as a list of 5–6 key questions defining the program of study, and a bibliography of primary and secondary texts that have been central to the program of study. Examiners will use these as a guide to the student’s focus.
After the oral component is complete, the committee will determine the grade for the whole using a Pass/Fail designation.
A student who fails the MLitt exam may retake the exam one time in a subsequent summer.
MLitt Project for Students Pursuing a Concentration in Creative Writing, Theater Arts, or Pedagogy
The MLitt project should approximate a master’s thesis in scope and depth, consisting of roughly 8,000 words (depending on the nature of the project).
The project will be reviewed by an examining committee of two faculty members, who will evaluate the project and conduct a one-hour oral examination of the candidate, addressing the relation between the project and the candidate’s program of study. The committee will be appointed by the associate director in consultation with the candidate. In consultation with the committee, the candidate will schedule dates for the submission of the project and for the oral follow-up, all of which needs to be completed by the fifth week of the session.
In preparation for the project review, the candidate will submit to the associate director a list of field courses taken, a list of 5–6 key questions and a bibliography of texts that have been central to the program of study, and a 4-5 page description of the project and its relation to the program of study.
To receive course credit for the MLitt project, candidates may complete the project in the final year as an Independent Reading Project or Independent Summer Project in Theater Arts.
The project and oral examination will be graded Pass/Fail; if the candidate is submitting the project as an IRP or ISP, the faculty supervisor will submit a letter grade and a narrative evaluation to the Bread Loaf office.
Students who receive a failing grade for a submitted MLitt project may not redo it. Candidates may submit a new project in a subsequent summer.
Students may enroll for continuing graduate education on a summer-by-summer basis and will receive a Certificate in Continuing Graduate Education indicating the number of semester-hour credits they have completed successfully. Continuing education students are subject to the same conditions and policies as students in the degree programs, and they may take advantage of all that Bread Loaf offers, including membership in the Bread Loaf Teacher Network. Students in good standing may elect to continue for the degree.
Advanced Undergraduate Education
Undergraduates with outstanding academic records and who have completed the equivalent of three undergraduate years are eligible for admission to Bread Loaf in the summer between their junior and senior year. Candidates may apply the credits to the bachelor’s degree (as the degree granting institution permits); or, once they have earned a BA, students may apply the Bread Loaf credits to a Bread Loaf MA. A course that has been applied to an undergraduate degree cannot be used for graduate credit in the future.
Princeton Bread Loaf Fellows
Bread Loaf maintains a partnership with Princeton University, which sends up to five of its top English majors to the Oxford campus each summer. Our shared goal is to provide these rising seniors culturally-linked experience in advanced research which prepares them for thesis writing in their upcoming senior year. The Fellows will take a normal course load and will be evaluated in the same way as all other Bread Loaf students; they will also participate in a pro-seminar, run by an on-site mentor from the Princeton faculty and focused on their particular thesis work.
Ideal for students in their final Bread Loaf summers, Directed Research and Writing (DRW) allows students a sustained opportunity to design and pursue a major critical, creative, or pedagogical project, under the direction of a faculty advisor. The mainstay of the writing and revision will take place online across the 6-week summer session (coinciding with Vermont session dates), though students will complete the preliminary reading and research beforehand.
Credit Options and Eligibility
The DRW can be taken for either one unit or two units of credit (in any distributional Group or Groups), with eligibility and expectations for the scope of the work calibrated to the credit load. All projects must be grounded on some area(s) studied in a Bread Loaf course in which the student has earned an A- or better, or build upon professional field work done in conjunction with BLTN.
- Normally, to be eligible, students must have successfully completed two units of BLSE coursework.
- The scope of the project should approximate that of a 1-unit BLSE course and will be determined by the faculty advisor in consultation with the student. As a guide, we suggest a project of 4k to 5k words that has the focus and depth of a conference talk, short-form fiction or performance. Bibliographies will vary according to project design: 15 entries is a good starting point.
- During the session, students should expect to spend a minimum of 6 hours per week working independently the project and to meet remotely with faculty advisors once per week, for roughly 1.5 hours / week.
- With the permission of the Associate Director, the DRW may be taken by students who are taking a 2-unit course load at one of the BLSE campuses.
- Tuition is equivalent to that for a one-unit BLSE course.
- Normally, to be eligible, students must have successfully completed four units of BLSE coursework.
- The scope of the project should approximate that of a 2-unit BLSE course and will be determined by the faculty advisor in consultation with the student. As a guide, we suggest a project of 6k to 8k words that has the focus and depth of a critical essay, a portfolio or chapbook, full-length play or performance, or long-form narrative. Bibliographies will vary according to project design: 25-30 entries is a good starting point.
- During the summer session, students should expect to spend a minimum of 12 hours per week working independently on their projects and to meet remotely with their faculty advisors twice per week, for total of roughly 3 hours / week.
- Tuition is equivalent to that for a 2-unit BLSE course.
In both cases, students may only enroll in one DWR in a single summer. Normally, no more than two DRW units can be counted for the MA or MLitt degree.
Students approved to take a DRW may withdraw from it, following the procedures that apply to any Bread Loaf course. To pursue the DRW in a subsequent summer, however, students will need to resubmit the proposal, following the dates and process established for that summer, and they may or may not be re-assigned to the original advisor.
Students may take a one-unit DRW on top of a regular load if they have received approval from the Associate Director to do so. Since the format is designed to be online, the advisor need not be at the student’s - or any - BLSE campus.
Calendar and Process
Prior Summer Session. Students interested in designing a DRW proposal should consult with the Associate Director (AD) or a BLSE faculty member in the project field.
October 25-29. The AD will hold office hours for students needing help with their DRW proposals. In cases where students have already drafted proposals, the AD will review those preliminary drafts as long as they are submitted a week in advance of the meeting. Contact Karen Browne in the BLSE office (email@example.com) to schedule your meeting with the AD.
By December 6. Proposals—of up to 2 single-spaced pages—should be submitted to the BLSE office (to Karen Browne) and should lay out the following:
- the project’s focus (texts, issues, questions), scope, and rationale;
- the course – professor, year, & (as applicable) campus — on which the project is grounded;
- a provisional outline of the project;
- a working bibliography of primary and secondary sources;
- name(s) of preferred BLSE faculty advisor(s).
Proposals will be vetted first by the Associate Director and then by faculty whom the Associate Director identifies as potential advisors.
By February 4. The vetting process will be complete. Students with approved proposals will be assigned a faculty advisor and will be cleared to register for the DRW during the regular course registration period (usually the third week of February).
By March 1. Faculty advisors will contact and meet with their advisees to discuss the project design, bibliography, and expectations for the initial writing sample.
Summer Session of Independent Work. On the first day of the session, students will submit to their advisors and to Karen Browne a 3-5 page writing sample that expands on the proposal. Faculty will meet online once or twice weekly with their advisees to discuss the work-in-progress, following the guidelines for 1-unit and 2-unit options above. Final projects will be due on the last day of the session and should also be sent to Karen Browne. DRW students will have an opportunity to present their work to their peers in an online symposium scheduled for the final week of the session.
Students may transfer up to two units of graduate credit (3 semester hours or 4.5 quarter hours each) from other institutions to Bread Loaf, to count towards the degree. The following requirements apply:
The course must be taken at an accredited institution. Online or correspondence courses are not acceptable for transfer to Bread Loaf.
Each course must be a graduate level offering (often a 500 or 600 course number). For any course that is marked as both an advanced undergraduate and graduate course (often a 400/500 course number), the syllabus or the professor, in a letter or email, must specify what work is required of graduate students to supplement the undergraduate requirements.
Each course must be worth 3 semester hours or 4.5 quarter hours. (Please note that some “quarter courses” may have lower credit values and are not acceptable for transfer.)
The course content must be comparable in subject matter, scope, and requirements to courses in the Bread Loaf curriculum. Transfer courses may fulfill any of the MA distributional requirements or MLitt field requirements for the degree.
Students must earn a letter grade of B or higher in a course, if that course is to be considered for transfer to Bread Loaf.
Bread Loaf courses are usually transferable to other institutions. However, courses can count for one degree only: courses applied to degree credit elsewhere cannot be transferred to Bread Loaf; similarly, courses applied to a Bread Loaf degree cannot be transferred for credit to another degree program.
Transferred course credits expire in 10 years.
Requests for course transfers should be addressed to the associate director, through Melissa Nicklaw in the Bread Loaf office. The process is as follows:
Students should request preapproval when possible, by submitting official catalog copy of the course description, including the catalog’s explanation of credit hours and course level.
To request approval, students must submit a course transfer form, syllabus from the course taken, course schedule, and, if not already submitted, a copy of the official catalog description detailing the course credit hours and course level (no links, please). Descriptions and explanations must be for the course that was actually taken, not for a version of that course offered in another term. Students must also make arrangements for an official transcript to be sent directly from the institution to the Bread Loaf office.
Please allow two weeks for the processing of preapproval and transfer requests. All transcripts for transfer courses must be submitted to the Bread Loaf office no later than June 10 of the senior summer.
Admission and Reenrollment
Returning students may re-enroll beginning July 15 of the application year except those who have not attended Bread Loaf for 10 years, who must apply as new students.
New Student Admission
Applications for admission for all new candidates may be submitted from July 15 to mid-May, using the form available at www.middlebury.edu/blse/admissions/apply. Admissions applications are read starting the second week of December.
In addition to the online form, an application to Bread Loaf must include:
- Official transcripts for undergraduate and (if applicable) graduate work
- Two letters of reference
- A statement of purpose
- A writing sample (7–10 pages for continuing education and MA candidates; 12–15 pages for MLitt candidates)
- A $75 application fee (this fee is waived for Middlebury undergraduates and alumni, and for anyone who has paid a Middlebury or Bread Loaf application fee in the past)
Eligibility for Admission
Applicants may apply either as Continuing Education students or as candidates for an MA or an MLitt degree. To be eligible for admission, all candidates must hold a bachelor’s degree (in any discipline) from a regionally accredited college or university. Additionally, MLitt candidates must hold an MA in English.
Exceptional undergraduates may also apply for admission after completing the equivalent of three years towards the BA.
New and returning candidates must select a single campus upon applying or re-enrolling. Campuses do fill, and students may not get their first choice; in that case, the Bread Loaf office will contact the applicant, who may opt to select another campus or remain on a wait list.
All degree candidates must attend the Vermont campus once. Students may ask that this requirement be waived, but waivers are approved rarely, and only in cases when attendance in Vermont is impossible. In addition, we encourage all students to attend as many of our campuses as possible in order to take advantage of the range of educational and cultural opportunities that Bread Loaf provides.
Because the two-unit courses at the Oxford campus include a unit of independent research (see Credits), students whose records suggest that they are not yet prepared for that challenge might not be admitted to the Oxford campus; in those cases, they will be contacted by the dean and asked to select another campus.
Deferral of Admission
Applicants who are accepted but are unable to attend Bread Loaf in the summer for which they applied may defer admission for up to 2 years. To activate a deferred admission, applicants should resubmit the online application form; they need not resubmit supporting materials or pay another application fee. These applications should be submitted during the regular admissions season (July 15 to mid-May) for the summer which the applicant plans to attend. Enrollment in any given year will depend on the availability of space in the program that year (not the year of the initial application).
Current Student Re-Enrollment
Returning students may re-enroll beginning July 15 of the application year by submitting the form available at http://www.middlebury.edu/blse/admissions/reenroll. No other application materials are required, except in the cases of students who have not attended Bread Loaf for 10 years; in those cases, candidates must apply as new students.
Eligibility for Re-enrollment
- Students must be in good academic standing, with all grades being B or higher.
- Students who have earned one B- in a Bread Loaf course may re-enroll but will be placed on academic probation until their record improves. In order to continue in the program, students on probation must earn grades of B or better in all courses (see Academic Probation). Students who have earned more than one B- or have earned a failing grade (C+ or lower) may be denied re-enrollment.
- Students with outstanding bills due to Middlebury will not be able to re-enroll until the bills are paid.
- Re-enrollment decisions are made starting in December. Students who have submitted re-enrollment applications but are not eligible to re-enroll will receive notice from the dean.
New and returning candidates must select a single campus upon applying or re-enrolling. Campuses do fill, and students may not get their first choice; in that case, the Bread Loaf office will contact the applicant, who may opt to select another campus or remain on a wait list.
All degree candidates must attend the Vermont campus once. Students may ask that this requirement be waived, but waivers are approved rarely, and only in cases when attendance in Vermont is impossible. In addition, we encourage all students to attend as many of our campuses as possible in order to take advantage of the range of educational and cultural opportunities that Bread Loaf provides.
Because the two-unit courses at the Oxford campus include a unit of independent research, students whose records suggest that they are not yet prepared for that challenge might not be admitted to the Oxford campus; in those cases, they will be contacted by the dean and asked to select another campus.
Academic Policies and Resources
Advising and Course Registration
The Bread Loaf dean and associate director are available year-round to advise students about their status in the program and their course and campus choices. During the summer, Bread Loaf faculty are also available to assist on any academic matters.
Course registration begins the second or third week of February and continues on a rolling basis until the beginning of the summer session. Students will receive detailed registration information before the registration season begins. MA candidates will also receive a Group Unit Requirement form that outlines their progress toward the degree, listing the group and unit requirements they have so far fulfilled. MLitt students will receive an MLitt Concentration Requirements form that outlines their progress in fulfilling their concentration and unit requirements.
Students must register online for courses using BannerWeb for the first two weeks of the registration period, in an order based primarily on seniority (years in the program). When a course is full, students will be added to a waitlist and, if the course reopens, offered a spot in the order in which they were added to the waitlist; they will then have three days to accept the slot before it is offered to the next student in line.
Once online registration closes, students must email registration requests to the coordinator of the campus they will be attending. They will be registered for courses on a first-come, first-served basis.
The following registration policies apply to all enrolled students:
A student may take only one course by a given professor in a single summer.
MA students may take only one creative writing course (including those that are cross-listed) in a single summer.
Courses are identified by a four-digit course number. Students may only repeat a course of a given number with prior permission of the dean. Students may, however, take a creative writing course twice, as long as the instructor is different each time; no preapproval needed.
Students requesting to take three courses (including the completion of an IRP as a third course) need to obtain approval from the associate director (via their campus coordinator) prior to course registration.
Course Reading and Texts
Because the Bread Loaf session packs 12–14 weeks of graduate training into six weeks, it is essential that students do most of the course readings before they arrive. On the Vermont campus only, course texts can be ordered online through the Middlebury College bookstore (www.middlebury.edu/blse/students/bookorders) before the session, or purchased at the campus bookstore (which also carries office and personal supplies). Students attending other campuses should buy their texts in advance of the session and bring them.
Drop/Add and Attendance
Because of the compact nature of the term, we discourage “shopping” for courses. Students may, however, drop or add courses by 5 p.m. through the third class day of the summer session at each campus. At the Vermont campus, students should come to the Bread Loaf office in person to request a change; students at the satellite campuses must contact the campus coordinator in the Bread Loaf main office—not the on-site staff assistants or directors—by email. Drop/add deadlines, which are listed in the summer schedules for each campus, are absolute.
Class attendance is mandatory. Students who anticipate arriving late or departing early must get prior permission from the dean (contact the campus coordinator to make the request). Ordinarily, permission is given only in the case of unavoidable job commitments. During the summer session, the dean or on-site director may give a student permission to miss a class because of a family or medical emergency. In all cases, students must make arrangements with their professors to make up the missed work, in advance if possible. In some cases, students may wish to pursue an incomplete (see Incompletes).
Grades and Evaluations
Grades and Grade Reports
Bread Loaf uses a letter grade system from A to F:
|B-||passing but problematic|
|C+ or below||failing work|
The following policies apply:
- Students will not receive credit for courses in which they have earned a C+ or lower.
- MA and non-degree students who have earned one B-, and MLitt students who have earned one B, in a Bread Loaf course will be placed on academic probation until their record improves. During that time, their course and campus choices will need to be preapproved by the director.
- MA and non-degree students who have earned more than one B-, and MLitt students who have earned more than one B, or students who have earned a grade of C+ or lower may be denied readmission to the program.
The Middlebury registrar’s office will notify students as soon as their grades are posted.
Any student wishing to appeal a grade may do so by speaking first to the instructor of the course. If no resolution is reached, the student may appeal the grade officially in writing to the BLSE dean within 90 days of the grade submission. The appeal must include the original, graded copies of all relevant course work and a detailed explanation of what, in the grading process, the student believes to be unfair. The BLSE dean will then solicit a report from the faculty member that explains the grading policies in the course and the reason for the given grade. After reviewing these materials, the BLSE dean will make a final determination. If the dean recommends a grade change, the student’s official transcript will be updated within 10 days. Students have a right to appeal the decision within 30 days to the VP of Academic Affairs and Dean of the Schools.
In addition to assigning grades, Bread Loaf faculty write detailed narrative appraisals of each student’s course work. In particular, evaluations will address each student’s achievements on each of the major assignments as well as progress across the course, assessing in some detail the student’s abilities as a writer, reader, discussant, and, where applicable, teacher and performer.
These evaluations are turned in to the Bread Loaf office at the end of the summer session and become part of all students’ permanent records. They are written under the condition of confidentiality when students have waived their rights to see them (see Student Records and Confidentiality below.) The Bread Loaf dean and associate director use these evaluations in advising students and monitoring their progress, preparing letters of recommendation, making scholarship award determinations, and carrying out other kinds of academic assessments.
Student Records and Confidentiality
In accordance with the Federal Family Educational Rights and Privacy Act of 1974 (FERPA), students and former students of Middlebury College have the right to inspect all educational records placed in their files after January 1975. Information on this policy is available at: http://www.middlebury.edu/about/handbook/policies-for-all/records/ferpa
All first-year students are required to sign a Confidentiality Agreement form when they register at the beginning of their first Bread Loaf session. The form gives students the option of waiving or not waiving their rights to review materials placed in their Bread Loaf files, including student evaluations written by Bread Loaf faculty and letters of recommendation written by Bread Loaf administrators.
The form is placed in each student’s file, and the option chosen will remain in effect until the student notifies the dean in writing that he or she wants to change it. If a student has waived his or her rights and then rescinds the waiver, any letters or evaluations written while the waiver was in effect will not be available for inspection or review by the student.
Students should note that evaluations and letters of recommendation will carry more credence when they are written under terms of confidentiality.
Incomplete Work, Withdrawals, and Academic Probation
Students are expected to complete all required course work by the last day of class (or, in the case of students who have received permission to leave early, before they leave campus for the summer). Students who have not turned in all required work by that deadline must request approval for an Incomplete or will receive an F in the course.
Students may request approval for an incomplete in cases when a family, medical, or personal emergency prohibits the completion of the course work. In order to be approved for an incomplete, before leaving campus they must:
- Receive preliminary approval from the Bread Loaf dean or associate director.
- Consult with their professors to determine what, and by what date (usually within 30 days of the end of the session), work needs to be completed.
- Submit a Request for Incomplete Grade form to the Bread Loaf office for final approval by the dean; the form details what work needs to be done, and both the student and the faculty member must sign this form.
Students will submit finished course work to the main Bread Loaf office, and the office will forward the work to the faculty for evaluation. In cases where the work is not submitted by the established deadline, the INC will be changed to an F.
Students may request to withdraw from a course for academic, medical, emergency, or other reasons, at any point. Dropping and adding a course during the drop/add period does not constitute “withdrawal”: withdrawal applies only when students are withdrawing from a course without taking another in its place.
- To withdraw from a course, students must notify the Bread Loaf dean or on-site director (in person if possible).
- If the student withdraws from a course by the end of the drop/add period (see Drop/Add), no courses or grades will appear on the student’s transcript.
- If the student withdraws from a course after the drop/add period, courses will be listed on the transcript and assigned a grade of either WD pass or WD fail, depending on the status of his or her work at the time of the withdrawal.
- If a student withdraws from a course for medical reasons or family emergencies, the Bread Loaf dean will determine whether courses or WD grades will be listed on the transcript.
Students who withdraw from a course will forfeit their enrollment deposits, but may, with the approval of the dean , receive refunds for any additional amounts paid, as follows:
- 60% tuition for that course if the withdrawal happens during the first week of classes
- 20% tuition for that course if the withdrawal happens during the second week of classes
- no refunds after the second week of classes (see Refunds)
Middlebury reserves the right to require a student to withdraw from the program (see Emergency Withdrawal, Suspension, or Dismissal).
MA students who have earned one B- or lower, and MLitt students who have earned one B or lower, in a Bread Loaf course will automatically be placed on academic probation.
- At the end of the summer session, students will be notified in writing of their probationary status.
- During the probationary period, all course and campus choices will need to be preapproved by the dean: students should email their course and campus preferences to the dean (via Elaine Lathrop) before registering.
- Ordinarily, students on probation will not be enrolled at the Oxford campus and will not be eligible to pursue an IRP or take a course overload.
- The dean will review the student’s progress at the end of the probationary summer and determine whether the student’s work has improved sufficiently to warrant ending the probationary period. Students will be notified in writing of the determination.
Students found to have plagiarized will be placed on permanent probation (see Plagiarism).
Bread Loaf follows the Middlebury College policy on academic honesty. As an academic community devoted to the life of the mind, Middlebury requires of every student complete intellectual honesty in the preparation of all assigned academic work.
Plagiarism is a violation of intellectual honesty. Plagiarism is passing off another person’s work as one’s own. It is taking and presenting as one’s own the ideas, research, writings, creations, or inventions of another. It makes no difference whether the source is a student or a professional in some field. For example, in written work, whenever as much as a sentence or key phrase is taken from the work of another without specific citation of the source, the issue of plagiarism arises.
Paraphrasing is the close restatement of another’s idea using approximately the language of the original. Paraphrasing without acknowledgment of authorship is also plagiarism and is as serious a violation as an unacknowledged quotation.
Graded assignments should be the work of the individual student, unless otherwise directed by the instructor.
The individual student is responsible for ensuring that his or her work does not involve plagiarism. Ignorance of the nature of plagiarism or of College rules may not be offered as a mitigating circumstance. Students with uncertainties and questions on matters relating to footnoting, citation of sources, paraphrasing lecture notes, and proper recognition of collaborative work on homework assignments and laboratory reports should consult with the course instructor for whom they are preparing work.
Cheating is defined as giving or attempting to give or receive during an examination any aid unauthorized by the instructor.
Duplicate Use of Written Work
A paper submitted to meet the requirements of a particular course is assumed to be work completed for that course; the same paper, or substantially similar papers, may not be used to meet the requirements of two different courses, in the same or different terms, without the prior consent of each faculty member involved. Students incorporating similar material in more than one paper are required to confirm each professor’s expectations in advance. Violations of this policy will be handled in the same way as other policy violations.
In cases of suspected violations
- Faculty will report the violation, with supporting evidence to the dean or, if she or he is not available, designee (associate director, on-site director), detailing the correlation between the student’s work and all unacknowledged sources.
- The dean or designee will review the pertinent information and, when appropriate, notify the student of the allegations and give him or her an opportunity to respond to them.
- The dean or designee will make a determination based on the preponderance of the evidence standard as to whether the student has violated policy. During this process, the rules of evidence applicable to civil or criminal cases do not apply.
- In cases where plagiarism is judged to be present, the student will receive an F on the work involved and will be put on permanent academic probation; he or she may also be dismissed from the program. These actions will be accompanied by notification of any other institution in which the student is enrolled.
- The student may appeal the decision to the vice president for academic affairs and dean of the schools within three business days of the determination. The appeal must be based on one or more of the following grounds, and not simply on disagreement with the decision:
- new information not previously available (deliberate omission by the student of information will not support an appeal);
- violation of stated procedures when the violation prevented fundamental fairness. A determination that a material procedural error has occurred may result in a rehearing of the case using correct procedures, but a procedural error is not a factor in reducing a sanction when the appeal upholds a finding of guilt. Immaterial procedural errors will not be grounds for a rehearing;
- significant mitigating circumstances.
The appeal must be in writing (email or hard copy), and must state the grounds for the appeal as well as an outline of supporting evidence. The student will be notified of the appeal decision within five business days of the receipt of the appeal, unless there are extenuating circumstances. The vice president’s decision shall be final.
Auditing is available only to members of the Bread Loaf community and is dependent on course enrollments. Enrolled Bread Loaf students may audit courses at any of Bread Loaf’s U.S. campuses with permission of the faculty; staff may audit with permission of the faculty and the Bread Loaf dean. Bread Loaf alumni/ae and partners of enrolled students may audit courses at a cost (per course) of one half the tuition charged per course, with the permission of the Bread Loaf dean and the faculty. Audited courses are not recorded on a Middlebury transcript. In all cases, faculty will set the expectations of auditors. Auditing is not permitted at the Oxford campus or in creative writing and theater arts courses.
Transcripts and Letters of Recommendation
Students may access their unofficial Bread Loaf transcript via the Student Records and Registration link in BannerWeb (www.middlebury.edu/bw).
Official transcripts for the Bread Loaf program are issued by Middlebury, at a charge of $5 per copy. Transcripts cannot be faxed; they will be sent within one to three business days. Middlebury is not obligated to furnish a transcript to any student whose financial obligations to the College have not been satisfied.
Transcripts may be ordered online, through the mail, or in person:
Online requests can be placed at www.middlebury.edu/transcripts. Students have the option of hard copy delivery or secured electronic delivery. There is an additional processing fee of $3 per address. UPS Overnight Delivery or UPS International Express delivery is available upon request for those using the online ordering system only; there is a $15 charge for expedited delivery in the U.S., and a $30 charge for expedited international delivery. Payment can be made by credit card only.
For mailed or in-person requests, students must complete the Transcript Request Form, which can be downloaded from http://www.middlebury.edu/offices/academic/records/transcripts. The form can be submitted by mail or in person to:
5142 Middlebury College
Middlebury, VT 05753
Attention: Transcript Request
Letters of Recommendation
Requests for letters of recommendation should be made to the associate director, through Melissa Nicklaw. The letters will incorporate comments made by faculty on student evaluations and will be governed by confidentiality policies (see Student Records and Confidentiality). If the recommendation is needed for applications to other graduate programs, students and alumni are advised to request letters directly from faculty. Letter requests must include:
Name and address of each person to whom the letter(s) should be sent (on a stamped and addressed envelope, if the letter is to go by mail). Bread Loaf will submit letters of recommendation online to credentials services (such as Interfolio) or other sites that can guarantee confidentiality. For reasons of confidentiality, letters will not be sent in any form directly to students.
Purpose of the letter (teaching job, fellowship, e.g.).
Due date. Letter requests must be received by the Bread Loaf office at least one month before the due date if deadlines are to be met.
Required forms, as applicable.
Course and Program Evaluations
For the collective benefit of the program, students will be asked to provide, anonymously, an evaluation of each of their Bread Loaf courses at the end of the summer session. Faculty allot 15 minutes of one class in the final week for this assessment, choosing one student to distribute and collect the forms at the end of one class session, and leaving the room while students complete the evaluation. The supervising student will then return the forms to the campus office immediately after class. Faculty will receive copies of the evaluations after the session ends.
The forms will ask students to respond to the following questions:
- How effective was the overall design of course (topic, syllabus, reading load, assignments)?
- What was the overall quality of instruction?
- What was your prior preparation or level of achievement in the subject matter?
- Which, if any, of your skills (interpretation, writing, performing, speaking) have improved as a result of the course, and in what ways?
- (How) has the course added to your professional development?
- How might the course be improved?
Students will be asked to evaluate the Bread Loaf program and submit the evaluations digitally to the campus coordinator. This feedback about our orientation program, facilities, library and digital resources, curriculum and co-curricular activities, office support, and other areas will help us in our self-assessment.
Ken Macrorie Writing Centers
Each of Bread Loaf’s campuses is home to a writing center, established in honor of writing specialist and former Bread Loaf faculty member Ken Macrorie. Staffed by peer readers and supervised by a faculty coordinator, the centers offer students support throughout the session on critical essays as well as on creative or new media projects. Students interested in serving as peer readers are required to complete training, offered at each of the U.S. campuses, in writing center pedagogy and practice.
Bread Loaf Teacher Network
Bread Loaf Teacher Network
The Bread Loaf Teacher Network (BLTN) is one of the finest professional development networks in the country. Grounded on digital exchanges between students and teachers from different geographic and cultural locations, its goal is to create year-round collaborations that are built on Bread Loaf course work, that engage students and teachers in culturally responsive and transformative literacy, and that have the collective power to change educational thinking and practice within and between classrooms, schools, and states. BLTN meetings occur weekly at each of the Bread Loaf campuses, and all Bread Loaf students are invited to join (just attend a meeting). Information on the network, along with copies of the Bread Loaf Teacher Network Journal are available on the BLTN site.
Each summer, representatives from the educational recruitment firm Carney, Sandoe & Associates are available at the Vermont campus to interview Bread Loaf students. All Bread Loaf students have access to the Middlebury College Center for Careers and Internships in Adirondack house on the main Middlebury campus. Email firstname.lastname@example.org or call (802) 443-5100.
Technology and Research Resources
Bread Loaf offers a number of electronic research resources as well as computer labs and support staff at every campus.
Computer Support and Contacts
(802) 443-2200 between 8:30 a.m. and 5:00 p.m. (EST)
Director of BreadNet
Contact Caroline Eisner at email@example.com.
Bread Loaf has its own communications network, BreadNet, which is a course management tool, and also functions as an email server, an electronic bulletin board, a site for class folders and conferences, and a communications site for the Bread Loaf community throughout the year.
- BreadNet is the primary means of communication at Bread Loaf, especially among the Bread Loaf office, administration, and students; we urge all students to use BreadNet during the summer.
- All Bread Loaf students are provided with a BreadNet account (free of charge). Our technology staff will help students install and learn the system. At registration, all enrolled students receive a current BreadNet Account Information sheet that outlines the basics of setting up an account and using BreadNet.
- Students will have a BreadNet username and password (which are different from their Middlebury ID and PIN (see Middlebury ID).
- Students wishing to have outside email forwarded to their BreadNet account must make arrangements through their own email provider.
- The Director of BreadNet, Caroline Eisner, is available (usually at a moment’s notice) to give online support to BreadNet users year-round.
Course Hub is Middlebury’s gateway to course content for students and faculty. It is integrated with the Canvas learning management system. Information pertinent to Bread Loaf courses such as course syllabi, web sites, course blogs, electronic reserves, Google docs, or streaming audio/video may be posted on the Course Hub. .
To log into the Course Hub, use your Middlebury username and password. You will see links to your registered courses. Syllabi for each course is available on the course pages at the start of the summer session. Faculty may also choose to post electronic reserves or other course materials on the site.
Middlebury’s Information Security website provides information and resources to help you learn how to be more secure, online and offline.
Library Services and Contacts
During the summer session Bread Loaf students at all campuses have access not only to their campus libraries but also to the full resources and services of the Middlebury College Library, with over one million holdings, in print, online, and recorded form. These resources include:
- Middlebury’s online catalog (MIDCAT)
- Electronic delivery of articles in Middlebury’s collection and beyond using Interlibrary Loan (ILLiad)
- BLSE Library Research Guide, compiled specifically for Bread Loaf students, with links to a full range of online references and databases available to Bread Loaf students (JSTOR, Project MUSE, Early English Books Online), bibliographies, dictionaries (OED), citation and style guides, newspapers, and other resources particularly useful for research in the humanities.
These resources are available through the Middlebury Library webpages; in some cases users will need to log on, and they will be prompted to enter their Middlebury username and password.
Currently enrolled students will also have access to these online services throughout the year. (For the purpose of library access, a currently enrolled student is one who attended Bread Loaf the previous summer and is enrolled for the coming summer. Students who re-enroll after January or who did not attend Bread Loaf the previous summer will not have access to these library services until the start of the summer session for which they are enrolled.)
Kellam Ayres, BLSE Liaison and Reserves Coordinator
(802) 443-5065, firstname.lastname@example.org
(802) 443-5496, email@example.com
(802) 443-5494, firstname.lastname@example.org
Technology Help Desk
(802) 443-2200, email@example.com
Library Quick Search (MIDCAT, Middlebury’s online catalog)
BLSE Library Research Guide (descriptions of and links to bibliographies, catalogs, journals, databases, and other resources useful for research in the humanities)
Libraries and Collections (links to all Middlebury’ libraries and collections)
Resources Available from Off-campus (including Interlibrary Loan)
Middlebury College Handbook, Library and Information Services (Middlebury policies guiding use of LIS)
Financial, Visa, and Insurance Information
Financial Aid Contacts
Student Financial Services
For financial aid information and applications:
Financial Aid Packages
New and returning students may apply for Middlebury financial aid. All aid is need based and consists of grants and/or loans.
A grant is direct assistance, which does not need to be repaid. Once the grant assistance has been accepted, the grant amount will be applied to the student bill.
Stafford Loans, which do need to be repaid, are available to degree students only.
The loans will be used to cover all outstanding charges on the student’s bill. Any additional funds provided by the loans will be refunded to the student after the start of classes. Because disbursement might be delayed, students should not count on having loan funds available at the start of classes.
- Students are not required to accept the loans offered.
To apply for financial aid packages, students must file a Bread Loaf Financial Aid Form with Middlebury’s Office of Student Financial Services at http://www.middlebury.edu/offices/support/sfs/aid_apply/blse
Forms are available, starting October 1 for the application year.
Students requesting loans will need to submit Stafford Loan Request Form and a current FAFSA (available January 1).
Financial aid packages are determined and distributed by Middlebury: all inquiries about financial aid should be directed to the Middlebury Office of Student Financial Services (not to the Bread Loaf office).
Billing and Refunds
Middlebury’s Office of Student Financial Services (SFS) handles all billing matters. They will send billing information in April. Students may access their billing record on BannerWeb. Bills are due upon receipt (no later than May 25). Late fees will be assessed.
Late Fees and Penalty Fees
A late fee will be charged for bills not paid by May 25, except for students admitted after May 1. Students who intend to live off campus must notify the Bread Loaf office no later than May 1; students who move off campus after May 1 will incur a penalty fee of $300.
Students who withdraw voluntarily from the program will forfeit their enrollment deposits, but may, with the approval of the dean, receive refunds for any additional amounts paid, as follows:
- 60% tuition/60% board if the withdrawal happens during the first week of classes
- 20% tuition/20% board if the withdrawal happens during the second week of classes
- no refunds after the second week of classes.
Any refund granted is remitted to the person who paid the charges. If a refund represents, in whole or part, the proceeds of a student loan, remittance is made first to the lender or holder of the loan.
Students should check with the Office of Student Financial Services regarding the financial consequences of withdrawing from the program or a course. Financial aid awards will be adjusted to reflect any changes in the student’s course load or status; students who withdraw from a course or the program may end up owing the College money.
Students who are not U.S. citizens or legal permanent residents of the U.S. must have legal nonimmigrant status, which allows them to take courses full-time. Students should check with the International Student and Scholar Services (ISSS) at Middlebury College— firstname.lastname@example.org; (802) 443-5858—to confirm their status. Please note: Tourist status does not allow full-time study; students with a tourist visa (B-1 or B-2) or a visa waiver will not be eligible to attend Bread Loaf.
Most international students attending Bread Loaf do so on an F-1 visa. To apply for an F-1 visa, students must obtain an I-20 Certificate of Eligibility, which they will then submit with the visa application at a U.S. Embassy or consulate abroad.
- I-20 application forms and instructions are available at: http.://go.middlebury.edu/isss.
- Before the I-20 can be processed, students must be enrolled in the Bread Loaf program for the summer in which the I-20 status is sought, and must have completed all financial aid forms as applicable.
- I-20 applications take time to process; students should apply early. Applications received after May 1 may not be processed in time for students to receive an F-1 visa before the summer session.
- Students who are currently in, though not citizens or legal permanent residents of the U.S. should contact ISSS to determine whether they will need an I-20.
U.S. citizens will not need a visa to attend the Oxford program if staying in the U.K. for less than six months; they will, however, need a passport valid for at least six months beyond the date of the return trip.
U.S. Citizens and Permanent Residents (Green Card holders)
Most financial aid funds received from the College and from outside sources will be reported to the IRS (Form 1098-T: Tuition Statement). Students will receive Form 1098-T from the College in January; the form will show tuition billed (Box 2) and aid received (Box 5). Financial aid that exceeds tuition or that covers related costs (travel) must be reported as taxable income on the student’s tax return.
- For information on what is/is not taxable, see http://www.middlebury.edu/offices/business/tax/taxability/payment_students.
- For information on tax credits on educational expenses, see IRS publication 970.
All international students attending Bread Loaf will be asked to submit visa history and passport information on a secure Middlebury website in May. The information is used only to determine the student’s tax status (non-resident alien or resident alien), not for immigration purposes. In addition, international students must submit tax forms for the Middlebury Tax Office when they register in the summer. For tax purposes:
- Resident aliens are taxed in the same way as U.S.citizens.
In the case of non-resident aliens, financial aid received from the College to cover room, board, and other school-related expenses will be reported by Middlebury on IRS Form 1042-S (Foreign Person’s U.S. Source Income Subject to Withholding), which will be mailed to students in February following the summer term. These funds are taxed at a rate of 17.78% or 38.1% (these percentages include Vermont state taxes) unless treaty benefits apply.
There are a number of work-study positions available at the Bread Loaf campuses (see the Campus Information pages). Salary (for most jobs $12 / hour for no more than 20 hours / week) will not affect financial aid awards.
All students workers are required to complete and submit a W-4 and I-9 at registration at their campus. For the I-9, students will need to provide proof of identity and citizenship or appropriate visa status (see Visa Information) and legal authorization to work in the U.S., using original documents.
Medical and Insurance Information
Campus Information pages detail medical services available at each campus. We encourage students to let the campus coordinator know if there is medical information that might assist us in an emergency.
Health Insurance. All students are expected to be covered by their own health insurance plans during the period that they are onsite at Bread Loaf.
Accident Insurance. Middlebury provides accident—but not full medical—insurance forU.S. citizens during the period that they are enrolled in a Bread Loaf summer session. Covered treatments include x-rays, laboratory tests, surgery, physician’s visits, nursing care, hospital care and treatment, and prescription drugs.
Underwritten by Aetna Student Health Insurance, the policy will pay 100% of the Reasonable and Customary Charges for eligible medical expenses up to a total of $2,000 for any one accident and for eligible dental treatment of injuries to sound natural teeth up to a total of $1,000 for any one year. Claims will be paid only to the extent that they are not paid by other policies covering the student. Insurance for the summer term will be effective from the first of June to the first of September.
Claims should be reported within 30 days of the accident to:
Aetna Student Health Insurance
PO Box 981106
El Paso,TX 79998
Medical bills must be submitted within 90 days from the date of treatment. For questions about coverage or the claims process, the Plan Administrator at Gallagher Koster Agency at (800) 430-0687 or MiddleburyStudent@gallagherkoster.com.
Student Conduct and Policies
All students are responsible for knowing and understanding all of Middlebury and Bread Loaf policies, as articulated in this and in the Middlebury College Handbook (www.middlebury.edu/about/handbook).
Bread Loaf shares the commitment of the larger Middlebury College community to the following goals:
- cultivating respect and responsibility for self, others, and our shared environment
- encouraging personal and intellectual courage and growth
- manifesting integrity and honesty in all decisions and actions
- promoting healthy, safe, and balanced lifestyles
- fostering a diverse and inclusive community committed to civility, open-mindedness, collaboration, and cooperation
Therefore, a balance of individual community health and growth guides Bread Loaf’s approach to all endeavors, and to the policies that support those endeavors.
Student Life Policy Overview
The above Community Standards guide Middlebury’s approach to policy, and to addressing policy violations. Depending on their nature and severity, alleged Middlebury policy violations may be adjudicated and discipline may be assigned by the Bread Loaf dean or designee. The disciplinary authority considers the totality of a student’s history, the impact on community, and the specific circumstances of the event when determining appropriate responses to policy violations. Consistent with the cultivation of an awareness of responsibility and accountability, students found in violation of Middlebury policies and/or participating in prohibited acts will be held responsible, will be subject to discipline, and/or will be charged for fines and associated costs (such as materials or labor costs for repairs; cost of impoundment; restitution, etc.) as appropriate. As with all Middlebury fees, students with unpaid charges may be restricted from registering for classes until their accounts are in order. Please see General Disciplinary Processes and Student Fines and Fees for more information.
Disciplinary outcomes issued in Middlebury’s Bread Loaf program may be referred to any other Middlebury program in which the student is or will be enrolled (see Scope of Oversight below). The student’s ongoing or future enrollment in any other Middlebury program will be determined in accordance with that program’s policies and processes. Admission to any Middlebury program may be denied or withdrawn based on the student’s disciplinary history at any other Middlebury or non-Middlebury program.
Handbook policies are set forth in writing in order to give students general notice of our Community Standards, and of resulting prohibited conduct. The Handbook and its policies are intended to be read broadly and are not designed to define misconduct in exhaustive terms. Attempts to commit acts prohibited in this Handbook may also lead to disciplinary action and sanctions.
Emergency Withdrawal, Suspension or Dismissal
Middlebury recognizes its obligation to promote the welfare of its community as a whole and to take appropriate action when that welfare is jeopardized. To that end, Middlebury reserves the right, notwithstanding and apart from the disciplinary procedures described in this handbook„ on an emergency basis, to suspend, expel, or require to withdraw any student whose presence at any of its Bread Loaf School of English programs is determined by Middlebury authorities (e.g., the Bread Loaf dean or designee, Vice President for Academic Affairs and Dean of the Schools) to pose a danger to the Middlebury and/or Bread Loaf community or its members or to be unduly disruptive of the living, working, and/or learning environment of others, or who appears to be unwilling or incapable of effectively and/or safely participating in Bread Loaf’s academic or other programs or residential life. In cases of emergency suspension or required withdrawal, the conditions and procedures for readmission, if applicable, will be determined and communicated in writing to the student at the time of the student’s departure or shortly thereafter (see Pending Discipline below and Withdrawals).
Scope of Oversight
Students will be held accountable for policy violations that take place between the first and last day of each Bread Loaf session or Middlebury’s confirmation of their resignation or expulsion. Conduct that takes place on or near Middlebury premises or property; occurs at or in connection with a Middlebury-related event, or occurs off-campus but may represent a threat to the safety of the Middlebury community or its members, the pursuit of its objectives, and/or the educational environment of others, may be subject to the disciplinary process outlined below (see Disciplinary Action).
In cases where a student is found responsible for a policy violation while participating in any Bread Loaf program, the finding of responsibility may also be referred to the appropriate authority overseeing any additional Middlebury or non-Middlebury program in which the student is or will be enrolled for other action as deemed appropriate. This may include but is not limited to: further investigation; additional adjudication under existing policies (using only information gathered in the first disciplinary process, or using subsequently gathered information, or both, as deemed appropriate by the overseeing authority); disciplinary action; or other remedies or processes deemed appropriate by the authority overseeing the additional Middlebury or non-Middlebury program.
A student will not be permitted to graduate from or otherwise deemed to have officially completed a Bread Loaf program in which he or she is enrolled while a disciplinary matter is pending; the student’s graduation or certification will be held in abeyance until the matter is resolved. If a respondent withdraws with a disciplinary matter, sanction, or appeal pending, the withdrawal will be considered a resignation from Middlebury, and the student will have given up the opportunity to return to any Middlebury program. The student’s official status at Middlebury will reflect the point in the process at which they withdrew, and the nature of the findings and sanction, as appropriate. Examples include but are not limited to “Withdrawal with a Disciplinary Matter Pending,” “Withdrawal with a Disciplinary Sanction Pending,” and “Withdrawal with a Disciplinary Appeal Pending.”
In extraordinary circumstances, the appropriate supervisory authority (e.g., Bread Loaf dean or designee or Vice President for Academic Affairs and Dean of the Schools) may, after appropriate consultation, a review of the case, and consideration of Middlebury’s best interests, grant permission for a respondent to withdraw from Middlebury when a disciplinary matter is pending. If the student is readmitted to Middlebury, the disciplinary matter must be resolved either before the student’s return, or immediately upon the student’s return (as determined by Middlebury). Middlebury may also notify all institutions or programs in which the student is (or will be) enrolled of any pending or unresolved disciplinary matters pertaining to that student.
Several handbook policies include deadlines. Unless otherwise noted, “days” indicates calendar days, regardless of whether the majority of Middlebury’s administrative offices are open. “Business days” indicates days on which the majority of Middlebury’s administrative offices are open, and generally connotes Mondays through Fridays. In computing any period of time referenced in this handbook, the day of the act or event (e.g., notification of hearing, issuance of an outcome letter, etc.) from which the designated time period begins to run shall not be included. The last day of the period so computed shall be included if it is a business day; when not a business day, the period will conclude at the end of the next business day.
Middlebury is a community of learners and as such recognizes and affirms that free intellectual inquiry, debate, and constructive dialogue are vital to Middlebury’s academic mission and must be protected even when the views expressed are unpopular or controversial. Middlebury’s handbook policies are meant neither to proscribe nor to inhibit discussions, in or out of the classroom, of complex, controversial, or sensitive matters, including sex, sexual orientation, gender identity or expression, race, color, ethnicity, religion, marital status, place of birth, ancestry, national origin, age, or disability, when in the judgment of a reasonable person they arise appropriately and are conducted with respect for the dignity of others. Middlebury also recognizes that verbal conduct can be used specifically to intimidate or coerce and to inhibit genuine discourse, free inquiry, and learning. Such abuses, including but not limited to conduct that violates Middlebury’s General Conduct policies, Anti-Harassment/Discrimination policy, and other policies are unacceptable. The “reasonable person standard” is to be used in judging whether a policy violation has occurred.
General Conduct Standards
All students, as well as faculty, staff, and others who participate in Bread Loaf programs and activities are subject to Middlebury’s General Conduct Standards, Respectful Behavior, and Honesty and Cooperation in Middlebury Matters policies.
(updated May 2017)
Alcohol and Other Drugs Policy
Middlebury is committed to promoting individual and community health, safety, and responsibility. We expect all students and employees to observe local, state, and federal laws governing the possession, use, and furnishing of alcoholic beverages and controlled substances, also referred to as illegal drugs, and failure to do so is prohibited. We have also committed to ensuring that, in accordance with the Drug-Free Schools and Community Act of 1989 and the Drug-Free Schools and Campuses Regulations, our policies concerning alcohol and drugs contain clear statements about: (1) the standards of conduct that clearly prohibit the unlawful possession, use, or distribution of illegal drugs and alcohol by students and employees; (2) that Middlebury will impose disciplinary sanctions on students and employees who violate these policies (consistent with local, state, and federal law); (3) the applicable legal sanctions under local, state, or federal law for the unlawful possession or distribution of illegal drugs and alcohol; and (4) health risks and information regarding drug or alcohol counseling, treatment or rehabilitation, or reentry programs that are available to students and employees. When alcohol violations occur, disciplinary sanctions will be imposed in accordance with this policy. Serious incidents that put a student or others at risk of harm, as well as repeated offenses, may require a more vigorous response, including referral to counseling or a treatment facility, a leave of absence, and/or disciplinary outcomes as appropriate.
Therefore, Middlebury will:
Inform students and employees of federal, state, and local laws, and Middlebury policies, to which they are accountable, and hold them accountable to those policies under Middlebury’s governance;
Encourage an environment of enriching extracurricular and social opportunities that includes substance-free events and appropriate venues for students of legal age who choose to drink;
Educate members of the community through academic and student life programs and policies about the role of alcohol and drugs in our society, safe and responsible decisions around alcohol consumption, and the negative individual and community consequences of abuse; and
Where appropriate, provide educational and health services to students who choose to use alcohol or drugs, who experience negative consequences, or who violate the commitment to individual and community safety.
Middlebury Policies and Local, State, and Federal Law
All students, faculty, staff, and visitors are subject to local, state, and federal laws, as well as Middlebury drug and alcohol policy rules and regulations, while on Middlebury-owned or -leased properties or involved with off-campus activities sponsored by Middlebury or a registered Middlebury organization. Middlebury does not protect students or employees from prosecution for drug or alcohol offenses under local, state, or federal laws, and does not interfere with legitimate law enforcement activities. Law enforcement officers may have a legal right to search individuals, and with the consent or proper documentation may search property—including Middlebury residence hall rooms—without prior notice. Middlebury also reserves the right to furnish the police with information regarding alleged illegal activities.
In order to preserve the safety of our residents, the state of Vermont and Middlebury both adhere to policies that limit disciplinary consequences under certain circumstances when appropriate care is sought for individuals in drug- or alcohol-related distress. Please see the Good Samaritan Policy below for more information. Additionally, if student health and safety concerns resulting from a student’s use of alcohol and/or drugs arise, parents or guardians may be notified. See Health and Community Responsibility below for more information.
The following actions are prohibited:
a. Underage drinking. Only persons of legal age (21 or older in the United States, and as defined by the laws of a foreign host country) may possess or consume alcoholic beverages. Legal proof of age, such as a valid driver’s license, state-issued liquor identification card, or passport may be required.
b. Purchasing, serving, or furnishing alcohol for/to a minor.
c. Selling, manufacturing, or distributing alcohol illegally.
d. Possession, production, or provision of false ID.
e. Operating a motor vehicle while under the influence of alcohol or other drugs. Driving on or off campus under the influence of drugs or alcohol is prohibited. Fines are assessed, and driving privileges on campus will be suspended. Students who are charged by law enforcement officers with Driving Under the Influence (DUI) and are awaiting the court outcome shall have their campus driving privileges suspended pending the court disposition. In those incidents where the DUI involves an accident with injuries to others, or other exceptional factors, immediate disciplinary action may take place.
f. Bringing alcohol to a Middlebury or Bread Loaf event, or leaving a Middlebury or Bread Loaf event with alcoholic beverages provided at the event. Only alcohol served at a Middlebury/Bread Loaf sponsored event is permitted at those events.
g. Possessing alcoholic beverages in unauthorized spaces. Open containers of alcohol are prohibited in public spaces, or outside on the campus grounds, unless the area has been designated for a registered or catered event. For purposes of this policy, residential hallways are normally considered private spaces. Students of legal age may transport open alcohol containers for personal use within residence halls, but the use of hallways for parties is prohibited.
h. Possession of kegs or common containers. Possession of kegs or common containers (e.g., punch bowls) is prohibited. Unauthorized kegs or common containers will be confiscated along with taps, and confiscated kegs and taps will be returned to the vendor.
i. Engaging in drinking games and other behaviors designed for the purpose of becoming intoxicated through the abusive use of alcohol (e.g., funnels, keg stands, “around-the-world” parties, and other alcohol consumption based on speed and/or volume, etc.).
j. Administering alcohol to individuals against their will and/or without their knowledge.
k. Repeated unsafe intoxication. Multiple instances involving assignment to a sober friend, and single or multiple instances involving alcohol/drug-related transport to the hospital and/or detoxification facilities may also result in disciplinary action, consistent with the Good Samaritan policy (below).
The following actions are prohibited:
a. Using or possessing illegal drugs or controlled substances, including but not limited to prescription medication without a properly issued prescription.
b. Misuse of legal substances to cause impairment/hallucination.
c. Possession of drug paraphernalia that has been used.
d. Growing, manufacturing, distributing, or selling illegal drugs or controlled substances, including prescription drugs, with or without the intent to distribute.
e. Administering drugs to individuals against their will and/or without their knowledge.
Disciplinary Sanctions: Students
Disciplinary sanctions for students who violate this policy will be imposed in accordance with the “Disciplinary Action” section of the Handbook. Disciplinary sanctions may include warnings, reprimands, fines or restitution, probationary status, official discipline, suspension, expulsion and/or referral for prosecution (depending on the severity of the conduct). While discipline is cumulative at Middlebury, which may mean the assignment of greater sanctions for repeated or accumulated violations, it is not progressive. That is, depending on the severity of the violation, a student may receive any sanction, even for a first offense.
Good Samaritan Policy
Middlebury’s Good Samaritan Policy is intended to encourage students to seek swift medical assistance for themselves and others without fear of penalty. Our primary concern is the health and safety of our students. We urge students not only to take care of their own well-being, but to behave in an equally responsible way with their peers.
There may be times when safety concerns arise from a student’s excessive drinking or drug use, and in these situations, students should not hesitate to seek help from the dean or assistant director, medical or counseling professionals, and/or local or state police out of fear of disciplinary action. Under this Good Samaritan Policy, neither the student in distress nor the student seeking assistance will ordinarily be subject to disciplinary action for the possession, provision, or consumption of drugs or alcohol.
This policy refers to isolated incidents only, and does not excuse or protect those who flagrantly or repeatedly violate the Alcohol and Other Drugs Policy, nor does it preclude disciplinary action arising from violations of other Middlebury policies. However, in cases involving additional policy violations, Middlebury will consider the positive impact of reporting an incident as well as the health and safety needs of the involved student(s) when determining the appropriate course of action.
This policy cannot protect students from action by law enforcement personnel, but it is consistent with a law enacted by Vermont in June 2013 that provides limited immunity from prosecution to a witness or victim of a drug or alcohol overdose who seeks medical assistance to save the life of an overdose victim. For more information about this act, please see Drugs and Alcohol: Policies, Laws, and Resources.
Health and Community Responsibility
Middlebury believes that alcohol and other drug-related problems affect our entire community and that each of us has a responsibility to help safeguard the community health by respecting policy and intervening in situations of abuse. Any member of the Middlebury community having knowledge of an individual on campus who is abusing alcohol or in possession of or using illegal drugs, or misusing legal substances to cause impairment/hallucination, is urged to encourage the individual to seek counseling and/or medical assistance. All members of the community are also expected to help protect the community health by informing appropriate Middlebury staff members of instances of alcohol and/or drug misuse, distribution, and/or sales.
Involvement with or dependency upon drugs or excessive or illegal use of alcohol is viewed by Middlebury as a health concern as well as a disciplinary matter. Any time a supervisory authority has reasonable concerns that a student’s health is being compromised by alcohol or other drug use (even in cases where no concrete evidence or direct witness is involved), an educational and/or preventative response, such as a group class, online course, BASICs course, substance use assessment, or other appropriate course of action may be required.
Laws and Resources
For information specific to state and federal laws governing the use, possession, and distribution of drugs and alcohol, as well as additional counseling and treatment resources and information related to health risks associated with the use of illegal drugs and the abuse of alcohol, see Middlebury’s Annual Drug-Free Schools and Communities Act Notice.
Residential Responsibilities and Expectations (including fire safety, furniture and appliances, entry)
Except in cases of emergency withdrawal, suspension or dismissal (see below), this section describes the disciplinary process that is normally followed when violations of Middlebury policies are alleged. Where other Middlebury policies specify separate processes, those processes will apply. See, e.g., the Anti-Harassment/Discrimination Policy; the Policy Against Sexual Misconduct, Domestic and Dating Violence and Misconduct, and Stalking; and the Hazing Policy. Moreover, where applicable laws where the program takes place mandate different procedures or policies, those procedures or policies will apply.
Since Middlebury lacks full judicial authority, such as the power to subpoena or place witnesses under oath, a student’s rights cannot be coextensive with or identical to the rights afforded someone accused in a civil or criminal legal proceeding. However, the procedures outlined below and in the Policy Against Sexual Misconduct, Domestic and Dating Violence and Misconduct, and Stalking, Anti-Harassment/Discrimination Policy and Hazing Policy are designed to provide fundamental fairness and to protect students from arbitrary or capricious disciplinary action. All judicial affairs officers, human relations officers, directors, and other Middlebury disciplinary authorities shall conduct their proceedings in the spirit of these principles. If exceptional circumstances dictate variation from these procedures, the variation will not invalidate a decision unless it prevented fundamental fairness.
Students found to have violated Middlebury policy may be subject to the full range of disciplinary actions, as applicable, up to and including expulsion from any Bread Loaf program or other Middlebury program.
Alleged policy violations should be reported to the Bread Loaf dean or designee (associate director or on-site director). The dean or designee (hereinafter referred to as “the dean”) is ordinarily responsible for disciplinary action.
In the event that a complaint or report of an alleged policy violation is made against a Bread Loaf student, the accused student will be given notice of the alleged violation and an opportunity to respond to the allegations prior to any determination or disciplinary action. The notice may be given orally or in writing. The “opportunity to respond” means that the student will be given an opportunity to meet and/or communicate with the dean.
The dean will then make a determination, based on a preponderance of the evidence, as to whether the student violated the policy at issue. Formal rules of evidence do not apply in Middlebury conduct proceedings.
If a student is found responsible for a policy violation, the dean shall determine what disciplinary or other action should be taken, if any. If the dean determines that the circumstances do not warrant immediate expulsion from the program, the dean may take other actions, including the issuance of warnings, reprimands, probationary status, official discipline, or suspension from the program. The dean may also assign non-disciplinary action as appropriate, including the issuance of No Contact Orders, room changes, class changes, or other actions as needed. These sanctions are more specifically described in the “Sanctions Defined” section, below. Disciplinary action may be accompanied by notification to any other institution in which the student is, or will be, enrolled. For more information, see “Scope of Oversight.”
In the event that the student receives official discipline, or is suspended or expelled, the student may appeal the dean’s decision to the Vice President for Academic Affairs and Dean of the Schools (or designee) within three (3) business days of issuance of the dean’s determination. The appeal must be in writing (email or hard copy).
Appeals may be granted on the basis of one or more of the following grounds:
Discovery of significant new factual material not available to the dean that could have affected the original result; however, prior omission of factual information that the student knew or should reasonably have known about is not a ground for an appeal
Procedural error where the error prevented fundamental fairness
Extreme mitigating circumstances
The student must submit evidence and/or arguments they believe support any of the three grounds for appeal listed above, and their explanation of the evidence or arguments. The vice president may deny the appeal, or if one or more of the appeal grounds have been met, may:
- return the case to the dean for reconsideration; or
- appoint an alternate disciplinary authority, as appropriate, to review the case.
Absent extenuating circumstances, the vice president will notify the student of the appeal decision within five business days of the appeal receipt deadline. This deadline may be extended if warranted by the circumstances, in which case the student will be notified at the time the extension is determined.
The decision made by the vice president to grant or deny the appeal is final. Should an appeal be granted, the subsequent determination and/or sanction is/are final.
a. Fines or restitution: Fines or restitution are commensurate with the nature of the offense. The monetary cost of the harm done may be taken into account in assessment of a fine or an order of restitution.
b. Warnings: A verbal or written warning may be issued when a student has violated Middlebury policy. A warning is intended to educate the student about community standards, Middlebury policies and/or state laws, and the need to adhere to them. A warning constitutes informal discipline and is not part of the student’s permanent record. Students who receive a warning can answer negatively if they are asked if they have been subject to official discipline. A warning remains in a student’s file until graduation, when it is removed. Warnings are taken into account in determining future disciplinary outcomes and may serve to make further violations of Middlebury policies more serious.
c. Reprimands: A letter of reprimand may be issued when a student demonstrates an inability or unwillingness to abide by community standards by repeatedly violating Middlebury policy. A letter of reprimand may also be issued when a student has committed a violation of Middlebury policy that has had or may have had a negative impact on an individual or on the community, or has undermined Middlebury’s community standards. A reprimand registers strongly Middlebury’s concern regarding the student’s actions and its firm expectations for immediate improved behavior.
A letter of reprimand constitutes informal discipline and is not part of the student’s permanent record. Students who receive reprimands can answer negatively if they are asked if they have been subject to official discipline. A letter of reprimand remains in a student’s file until graduation, when it is removed. Reprimands are taken into account in determining future disciplinary penalties and may serve to make further violations of Middlebury policies more serious.
d. Probationary Status: Students may be placed on probationary status when the number or nature of their Middlebury policy violation(s) is sufficiently concerning that an additional policy violation will most likely result in official discipline (please see below). Probationary status provides students with an opportunity to avoid this outcome. They may do so by demonstrating improved conduct, generally reflected in their sustained ability to respect community standards and adhere to Middlebury policies.
If students commit new policy violations while on probation, an appropriate course of action will be determined. Considerations may include the gravity and impact of the new infraction; the student’s response during and following the new infraction; and the student’s progress during the probationary period.
Probationary status is informal College discipline and is not part of the student’s permanent record. Students who are placed on probationary status can answer negatively if they are asked if they have been subject to official discipline. Although probationary status concludes after a designated period of time, a probationary status letter remains in a student’s file until graduation, when it is removed. It is important to note that discipline is cumulative at Middlebury, and further infractions following the successful conclusion of the probationary period may still result in more severe outcomes.
e. Official Discipline: Students may receive a letter of official discipline when their actions have demonstrated disregard for Middlebury’s community standards and policies such that an additional infraction of Middlebury policy will most likely result in suspension from Middlebury. Official discipline is intended to encourage immediate improved behavior, and acceptance of responsibility and growth by establishing this incident on the student’s permanent record.
Official discipline is a permanent part of the student’s file. Students who receive official discipline must answer affirmatively if they are asked whether they have been subject to discipline at Middlebury.
f. Suspension: Suspension is issued when a student commits a serious policy violation, or repeatedly violates Middlebury policy, thereby demonstrating an inability or unwillingness to behave in a manner consistent with Middlebury’s community standards. The behavior is sufficiently egregious that the student is required to leave the Middlebury community for a period of time. It is intended to encourage acceptance of responsibility and growth by establishing this incident on the student’s permanent record; to provide the student with an opportunity to consider and address the problematic behavior; and to develop strategies to ensure that the student’s eventual return to Middlebury will be successful for the student and for the community.
Suspension may be imposed for any length of time. In determining the length of suspension, the dean will consider the student’s prior conduct history; the gravity of the violation and its impact on the community; and the need for sufficient time for the student to demonstrate that the concerning behavior has been satisfactorily addressed.
Students who are suspended for four weeks or longer must apply to the dean for readmission to the Bread Loaf program and must demonstrate readiness to return to Middlebury. Readiness to return is determined by a student’s adherence to the terms of the sanction and the deadlines of the readmission process; by the completion of any additional conditions that may have been established at the time of the student’s departure; and by the provision of satisfactory evidence that the problematic behavior will not recur. If a student is unable to demonstrate readiness to return at the stated conclusion of the period of suspension, the dean may deny readmission until it is satisfied that the conditions that led to the student’s departure have been appropriately addressed.
Suspension is official discipline and is a permanent part of the student’s file. Students who are suspended must answer affirmatively if they are asked whether they have been disciplined at Middlebury. Students who are suspended must leave campus; are restricted from all Middlebury owned or rented properties; and are prohibited from participating in all Middlebury activities or programs, from employment at Middlebury, and from using Middlebury facilities during the stated period of the suspension. When suspension prohibits students from completing a semester they have already begun, the comprehensive fee for that semester is not refunded. At the point of suspension, the dean shall determine the student’s grade designation. For international students, suspension may affect immigration status; related questions may be directed to the Office of International Student and Scholar Services.
g. Expulsion: For particularly serious offenses, students may be permanently expelled from Middlebury. In cases of expulsion from Middlebury, no refund of the comprehensive fee is made. At the point of expulsion, the dean shall determine the student’s grade designation. Expulsion is official discipline and is a permanent part of the student’s file. Students who are expelled must answer affirmatively if they are asked whether they have been disciplined at Middlebury.
A sanction of suspension or expulsion is ordinarily stayed pending the outcome of any appeal authorized by this policy. However, if the judicial authority which imposed this sanction makes a finding that imminent danger to one or more members of the Middlebury community may exist, suspension or expulsion will take effect immediately regardless of the pendency of an appeal.
Students who withdraw from the Bread Loaf program before the end of the drop/add period because of non-medical emergencies will not have any courses or grades appear on their transcripts. Students who withdraw after the drop/add period will receive grades of “WD” (pass or fail) on their transcripts.
Students who wish to withdraw for any reason must notify the Bread Loaf dean in writing. At the point of withdrawal, the dean shall determine the student’s grade designation and eligibility for refund.
Students who withdraw voluntarily from the program will forfeit their enrollment deposits, but may, with the approval of the dean, receive refunds for any additional amounts paid, in accordance with Bread Loaf’s Billing and Refunds policy.
i). Student Requests for Medical Withdrawal
Voluntary medical withdrawals are appropriate when a student’s medical, psychological, or substance-related condition prevents the student from effectively and/or safely participating in Bread Loaf’s academic programs and/or the residential life programs. Students who wish to withdraw from the Bread Loaf program for medical reasons must notify the Bread Loaf dean. At the point of withdrawal, the dean shall determine the student’s grade designation and eligibility for refund.
ii). Medical Withdrawal Initiated by Middlebury
Middlebury may require withdrawal of a student for medical reasons when:
(a) There is a reasonable basis to believe, based on a case-by-case, objective assessment of the student’s behavior and other relevant information, that the student’s medical, psychological, or substance-related condition prevents them from safely and/or effectively participating in Bread Loaf’s academic or residential life programs, such that the student is not otherwise qualified to attend Middlebury; or
(b) There is a reasonable basis to believe, based on a case-by-case, objective assessment of the student’s behavior and other relevant information, that as a result of the student’s medical, psychological, or substance-related condition, the student has threatened, or poses a significant risk of threatening, the health or safety of others; or causes or threatens to cause property damage; or engages in behavior that is unduly disruptive of others in the Middlebury community. (Behavior that is “unduly disruptive” includes but is not limited to conduct that interferes with, or poses a significant risk of interference with, the emotional or physical well-being of others and/or the academic, extracurricular, or social activities of others.)
Prior to the withdrawal, the student may be required to sign a release authorizing disclosure of the student’s medical or other information by and between the student’s physician(s), psychologist(s), or licensed counselor(s), or others who are asked to provide information regarding the student and the Bread Loaf dean or designee, the Vice President for Academic Affairs and Dean of the Schools (VPAA/DOS) and a designated staff member of the Parton Center for Health and Wellness (“Parton”). A medical evaluation by a competent specialist may also be required. The outcome of the medical evaluation will be shared with a designated staff member of Parton, the Bread Loaf dean or designee and VPAA/DOS.
Student(s) will be given notice and an opportunity to speak with the Bread Loaf dean prior to or within five business days of the withdrawal. The dean may also consult with others as appropriate (e.g., medical professionals, members of Middlebury’s Threat Assessment and Management Team [“TAM”], other Middlebury officials, law enforcement, and/or the student’s family members).
The Bread Loaf dean may also consider other information such as the recommendation, if any, made by the TAM; or whether there are reasonable accommodations that would effectively mitigate the risk of harm to others or property and would allow the student to safely and effectively participate in Bread Loaf’s academic and/or residential life programs, as applicable.
The student will be notified of the withdrawal decision in writing. The decision may be appealed, following the procedures set forth in Section 3, below.
Students withdrawn under this section may also be subject to the normal disciplinary processes if their conduct has violated Middlebury policy. If disciplinary action is appropriate, the matter must be resolved either before or immediately upon the student’s return (if applicable).
At the point of withdrawal, the dean shall determine the student’s grade designation and eligibility for refund.
An appeal under Section 2 (ii), above, may be made in writing to the VPAA/DOS or designee within five business days of receipt of the decision. The appeal must include the grounds for the appeal and an outline of any supporting evidence. Appeals transmitted via email will be considered to be “in writing.” Absent extenuating circumstances, the VPAA/DOS will notify the student of the appeal decision within ten business days of receipt of the appeal.
Request for Readmission
Students who are withdrawn from Bread Loaf for medical reasons and who wish to be readmitted must submit a written request for readmission to the dean and a Medical Return Form to Parton. The Medical Return Form (available from Parton) usually must include the following:
(1) a recommendation for return to Middlebury and supporting documentation from the student’s treating physician(s), psychiatrist(s) and/or licensed counselors (as applicable) that the student is able to participate safely and effectively in the academic, residential, and other components of Middlebury’s programs (with or without reasonable accommodations);
(2) information regarding the risk of medical instability in areas relevant to the student’s ability to participate safely and effectively in Middlebury’s academic and residential programs and the need, if any, for continuing treatment and follow-up care;
(3) the current status of all symptoms and conditions that led to the withdrawal;
(4) continued treatment recommendations relevant to the student’s ability to participate safely and effectively in Middlebury’s academic and residential programs; and
(5) authorization for disclosure by and between any person providing documentation in support of the request, a designated member of the Parton staff, and the Bread Loaf dean or designee and/or the VPAA/DOS. Students may also submit other information in support of their request. Middlebury may also require that the student submit to an independent medical evaluation performed by a health care provider selected by Middlebury (at Middlebury’s expense) and/or that the student provide additional information necessary to determine whether the student should be readmitted at that time.
In addition to the information required above, students who are withdrawn for the reasons set forth in Section 2 (ii) above, usually must submit to the Bread Loaf dean and/or the VPAA/DOS the following information in their request for readmission:
(1) a description of the student’s understanding of the problem that led to the involuntary withdrawal;
(2) sufficient evidence of the student’s attempts to resolve the issue(s) that led to the involuntary withdrawal;
(3) information about what steps the student will take to prevent the problem(s) from recurring; and
(4) if applicable, sufficient evidence to demonstrate that the threat or conduct of concern has been eliminated and that the student is ready to return to Middlebury and adhere to all Middlebury policies.
Decisions on readmission requests are made on a case-by-case basis, so Middlebury may require more, less or different information than that described above as deemed appropriate and necessary in a particular case.
The Bread Loaf dean and/or the VPAA/DOS will consider the student’s request for readmission after receiving the supporting information described generally above or requested specifically in a given case, as well as any other information that the student wishes to submit. In considering the request, the Bread Loaf dean and/or VPAA/DOS, in consultation with Parton staff or other Middlebury officials, will determine whether there is a sufficient basis to establish the following (as applicable):
(1) the medical condition that led to the student’s withdrawal has been adequately addressed and/or managed such that the student is otherwise qualified to safely and/or effectively participate in the academic and/or residential life of the BLSE program (with or without reasonable accommodation); and/or
(2) the student no longer poses a threat to the health or safety of others or to property, or poses a threat of undue disruption to members of the Middlebury community.
Notice to the Student’s Home Institution
Middlebury reserves the right to notify all institutions or programs in which the student is (or will be) enrolled of any medical or non-medical withdrawal of the student from the Bread Loaf School of English.
As alumni of both Bread Loaf and Middlebury, Bread Loaf graduates have access to a number of Middlebury resources. Alumni can do the following:
Apply for a permanent Middlebury Alumni Identification Card (at a cost of $5 per card) through the Middlebury Office of Public Safety (this must be done in person at 125 S. Main St., Middlebury). The card entitles the alumnus/a to use the Middlebury Fitness Center and Natatorium with one guest, borrow books from the Davis Family Library, and get discounts at the Middlebury Snow Bowl and Golf course.
Access JSTOR, a digital archive of thousands of academic journals and one million primary sources in the humanities, sciences, and social sciences (note that current journal content in JSTOR is excluded from alumni access), as well as Project Muse, a resource with hundreds of scholarly journals in the humanities, social sciences, and mathematics from the 1990s to the present.
Access the MiddNetCareerCenter(www.middleburyonline.com), a searchable database of more than 7,400 Middlebury alumni and parents who offer career advice, as well as of job postings. In addition, the Center for Careers and Internships has many resources to help alumni with their job searches (http://www.middlebury.edu/studentlife/cci/alumni).
Keeping in Touch
We encourage alumni to keep in touch with the Bread Loaf community. To that end, we maintain an active Facebook page for both Bread Loaf (www.facebook.com/BreadLoafSchoolofEnglish) and the Bread Loaf Teacher Network (www.facebook.com/BreadLoafTeacherNetwork), where visitors can find updates on the program and connect with fellow alumni and students. The Middlebury Alumni Office sends emails announcements of regional and city alumni gatherings. The Bread Loaf School of English Newsletter, produced in the fall and spring, is sent to all alumni and posted on the Bread Loaf website at http://www.middlebury.edu/blse/news/Newsletters. Alumni are always welcome to share recent publications, conferences, awards, and other noteworthy news to be included in the newsletter and online; please contact Dana Olsen at email@example.com with your accomplishments.
Middlebury College Accreditation
The Bread Loaf School of English, a graduate program of Middlebury College, is accredited by the New England Association of Schools and Colleges.
Middlebury College complies with applicable provisions of state and federal law that prohibit discrimination in employment or in admission or access to its educational or extracurricular programs, activities, facilities, on the basis of race, color, ethnicity, national origin, religion, sex, sexual orientation, age, marital status, place of birth, Vietnam veteran status, or against qualified individuals with disabilities on the basis of disability. Because of varying circumstances and legal requirements, such provisions may not apply to programs offered by the College outside the United States. This is consistent with the College’s intent to comply with the requirements of application law. Individuals with questions about the policies governing such programs should direct inquiries to the Bread Loaf dean, Emily Bartels.