Students with Middlebury Panther

Feb Pre-Arrival Checklist

There are many things you must do before you arrive on campus on February 8, 2023. Each month, we’ve highlighted important items to complete by their deadlines. Please note that some items are not able to be completed early and will need to be completed when forms are released. If you have concerns about completing a task on time, please reach out to that particular office or contact the orientation team by emailing orientation@middlebury or calling (802) 443 -3006. Remember to monitor your Middlebury email address for reminders and updates.

Due dates for Febs will be confirmed and posted online in mid October.

Things To Do Now

For students arriving in February, here are the first three things you should do:

1. Set up your Middlebury College Email Account

  • You should have received emailed instructions with information on how to set up your Middlebury College email. If you run into issues setting up your account, email helpdesk@middlebury.edu for technical support. 
  • Once you’ve activated your account, begin checking your Middlebury email regularly at go.middlebury.edu/webmail. It’s how we’ll communicate with you from this point onward.

2.  Set up your Middlebury College Health Portal

3. Start your Pre-Arrival Checklist on Banner

  • Log onto Middlebury’s online database BannerWeb for the comprehensive Pre-Arrival Checklist and links to all required forms. You can log into your account using your Middlebury email login. 
  • Review the required and optional tasks and forms in BannerWeb. Please note that these checklists will not become available to Febs until mid-October. 

For any items that are past due, please complete the task as soon as possible. Your ability to move in may be delayed if items are not complete. If you are struggling with any of the items on the checklist or have concerns about completing a task on time, please reach out to that particular office or contact the orientation team by emailing orientation@middlebury or calling (802) 443 -3006. 

Things To Do Next

Below is an overview of your Pre Arrival Checklist. Log onto Middlebury’s online database BannerWeb for the comprehensive list and links to all required forms. Please note that some forms are not available until their posted dates.

November

November 1:

Complete ADA Questionnaire: to determine whether or not you may need accommodations at Middlebury. If you know that you need accommodations, you may submit an Accommodation Request Form (ARF). Please note that all requests for special residential accommodations related to disabilities must be made by submitting the ARF.

Form I-20/Form DS-2019 Application and Supporting Documents (International First-Year and International Transfer Students only) Due: We encourage international students, including U.S. students who live abroad, to visit our ISSS Pre-Orientation Program page and read the Pre-Arrival Guide located in the right side bar. For students who require visa support, please go to our visas web page and review the I-20 Application Instructions and submit a completed I-20 Application via our online webform. Though ideal for students to submit the application (and supportive documentation) by June 1, submissions are accepted after this date. (Exchange Students and students who require a J-1 Exchange Visitor-Student visa should complete the DS-2019 Application).

Create Nelnet Account and Add Authorized Parties: Students are encouraged to set up their account at Nelnet Campus Commerce - Middlebury’s billing and payment service - before the first billing email notification is sent in early November.  We recommend that when students are setting up their account, they also add parents or others as authorized parties so they can create their own account. Authorized parties can then set up an account and will have access to view the bill, make payments, and enroll in monthly payment plans. Find more information on accessing your bill here.

November 4:

Display/Update Preferred First Name and Pronoun(s): Any student can choose to be addressed by the first name that they prefer regardless of whether or not they have legally changed their name. Students can also indicate the gender pronoun(s) they use in BannerWeb.

Please enter or update your personal information on BannerWeb.

Update Parent Contact/Family Information: Enter new or update existing information in BannerWeb.

Voter Registration: Before arriving on campus, we encourage US citizens to register to vote in their home state. If students are interested in registering in Vermont, they can do so once they arrive to campus using their Middlebury College address (e.g. Middlebury College Box ####, 14 Old Chapel Road, Middlebury, VT 05753). Incoming students will recieve their mailbox number during orientation week. 

ISSS Pre Orientation Program: Students planning to be in F-1 or J-1 status are expected to participate in the program; optional participation for all others. Please contact International Student and Scholar Services (ISSS) at isss@middlebury.edu for questions or visit website.

November 15: 

Set up your Middlebury College Student Health Portal: Set up your Middlebury College Student Health Portal. You need your college email address and ID number to run this program. Review Required Student Health (Online) Forms and required document uploads. See detailed instructions here.

Immunization and Student Health Forms: Immunization records and other required health forms need to be uploaded immediately via Student Health Portal. Students who do not submit immunization records and required health forms will not receive their housing assignment until they do so. If there is any possibility that you will participate in an intercollegiate sport or club rugby or crew, the NCAA requires that your physical exam is completed within 6 months of the start of your athletic season.

Housing Questionnaire and Contract Opens: The first step in the housing process for the Spring semester is to fill out a housing questionnaire, which is available through the Student Housing Portal. For new Feb students arriving for the spring term, this form will be available on November 15th and your deadline is January 8.

Enroll in or Waive Student Health Insurance: All students are required to have health insurance. Students will receive email notifications beginning in November from Gallagher, our student health insurance partner, to either enroll in or waive (with proof of other coverage) the Student Health Insurance Plan. Due 2/28/23.

Tuition Payment: Around November 15, students and their authorized parties will receive their spring semester bill via email. Payment for the spring semester is due by December 15. Billing, payments, and payment plans are all processed electronically through Nelnet. Find more information about payment options here.

December

December 15:

Pay Balance on Student Account: Payment is due for the spring semester on December 15.  Students and their authorized parties access Nelnet Campus Commerce to view their account and make payments.  Any questions on billing should be directed to Student Financial Services at (802) 443-5158 or sfs@middlebury.edu.

January

First-Year Seminar Registration: All new incoming students (not transfer/exchange students) will enroll in a First Year Seminar (FYS) as one of four courses in the first semester. Registration for this mandatory, foundational course will occur in January 2023, well in advance of other course registration. Stay tuned to your Middlebury email account in mid-December for the arrival of the all-important First-Year Registration Booklet, which spotlights the FYS options and directs you to how to register your FYS preferences.

ISSS Pre-orientation Program Confirmation of Participation Form (International First-Year, Transfer, Exchange and U.S. Abroad Students only): Students planning to be in F-1 or J-1 status are expected to participate in the program; optional participation for all others. Please contact International Student and Scholar Services (ISSS) at isss@middlebury.edu for questions.

January 2:

Placement Exam Window Opens: Incoming students planning to enroll in courses in certain departments may need to take placement exams or follow special instructions in order to register. Check the Placement Exam site here for information on required exams and details regarding placement. Complete online placement exams before you arrive on campus.

January 8:

Housing Questionnaire & Contract Due: For New Feb students arriving for the spring term, this form will be available on November 15th and your deadline is January 8. (Reminder: You will not receive your housing assignment until all of your Required Health and Immunization forms have been completed and submitted)  

January 17:

Begin Online Orientation Modules: Prior to arrival to campus, you will be required to complete online orientation modules to help you begin your journey at Middlebury College. The link to log in will be sent to you to your Middlebury email address on January 16 for Feb admits, and will be due February 3rd.

January 20:

Orientation Registration Form: Orientation for incoming fall students begins February 9 for Feb admits. As registration opens, a link to the form will be emailed to your Middlebury email address. 

January 27:

Personal Evacuation Plan: All students must have a plan in the event that the college needs to have an emergency evacuation. Enter new or update existing information in BannerWeb.

Annual Security and Fire Safety Report: Middlebury is required by law to provide access to our annual campus security report.

Missing Person Contact: Please upload an off-campus contact in case of an emergency in BannerWeb

Bicycle Registration: For those who choose to bring a bike to campus, please register your bike here.

Update Emergency Contact Information on BannerWeb: Please enter your emergency contact information.

Vehicle Registration & Parking Pass: For those who choose to bring a vehicle to campus, you will need to register your car and purchase a parking pass. Students will incur tickets and/or citations if vehicles are not registered before the start of the semester. 

Health Related Travel Information: Review the College’s web page for the most up-to-date health related travel information as well as other guidance that might impact your studies at Middlebury.

ID Photo Submission: This link will bring you to the online directory where you will upload a passport quality photo for your student ID card. Click on the Upload Photo link at the top of the page. You will be asked for your Middlebury credentials to log in. 

Emergency Preparedness Training: All new students are required to view “Emergency Preparedness at Middlebury,” available on SafeColleges. This important video ensures you are prepared in the case an emergency occurs on campus. After viewing the video, you will be provided with a link to log your attendance by taking a short quiz.

Placement Exams Due: Incoming students planning to enroll in courses in certain departments may need to take placement exams or follow special instructions in order to register. Check the Placement Exam site here for information about exam formats, instructions, and availability. You must be logged into your Middlebury google account to view the site. Complete any online placement exams before you arrive on campus, using a computer with web access. Deadline for exams is 1/27.

February

February 3:

Online Orientation Modules Due: You must complete the online orientation modules by February 3. A new set of modules will be assigned each week beginning on January16.

Writing Self-Placement Survey: Students can access this required survey in their Pre Arrival Checklist in BannerWeb. They will also be emailed a link to the survey and information about the writing placement and advisement processes in January/early February. Students will not be automatically placed into any courses. Instead, they can self-select into WRPR 100/101 based on placement advice and faculty advisement. Contact Genie Giaimo, Assistant Professor of Writing and Rhetoric and Writing Center Director, with any questions.

Health and Wellness Courses Due: Prior to arrival on campus, all new undergraduate students are required to complete Building Your Well-being, a health and wellness course focused on promoting and protecting individual and community well-being. All new undergraduate students are also required to complete a health and wellness course that addresses alcohol and other substances in college. If you are an international student with limited access to the Internet or a student who has yet to complete the courses, you will be required to complete the courses shortly after arriving on campus.

February 28:

Enroll in or Waive Student Health Insurance: All students are required to have health insurance. Please use Gallagher, our student health insurance partner, to either enroll in or waive (with proof of other coverage) the Student Health Insurance Plan.