Students walk across campus in winter.

Feb Pre-Arrival Checklist

There are many things you must do before you arrive on campus on February 9. Each month, we’ve highlighted important items to complete by their deadlines. Students arriving in February 2022 may complete some pre-arrival tasks in the spring and summer of 2021, but many of these tasks will need to be done in the fall of 2021. Monitor your Middlebury email address for reminders and updates.

Things To Do Now

For students arriving in February, here are the first three things you should do:

1. Set up your Middlebury College Email Account

  • You should have received emailed instructions with information on how to set up your Middlebury College email. If you run into issues setting up your account, email helpdesk@middlebury.edu for technical support. 
  • Once you’ve activated your account, begin checking your Middlebury email regularly at go.middlebury.edu/webmail. It’s how we’ll communicate with you from this point onward.

2. Start your Pre-Arrival Checklist on Banner

  • Log onto Middlebury’s online database BannerWeb for the comprehensive Pre-Arrival Checklist and links to all required forms. You can log into your account using your Middlebury email login. 
  • Review the required and optional tasks and forms in BannerWeb.

3.  Set up your Middlebury College Health Portal

For any items that are past due, please complete the task as soon as possible. Your ability to move in may be delayed if items are not complete. If you are struggling with any of the items on the checklist, please email orientation@middlebury.edu

Things To Do Next

Below is an overview of your Prearrival Checklist. Log onto Middlebury’s online database BannerWeb for the comprehensive list and links to all required forms.

November

November 1:

ADA Questionnaire: Please complete this questionnaire to determine whether or not you may need academic and residential accommodations at Middlebury. If you know that you need accommodations, you may submit an Accommodation Request Form (“ARF”). Please note that all requests for residential accommodations related to disabilities must be made by submitting the ARF.

Form I-20/Form DS-2019 Application and Supporting Documents (International First-Year and International Transfer & Exchange Students only): We encourage international students, including U.S. students who live abroad, to visit our ISSS Pre-orientation Program web page. Pre-Arrival Guide located in the right side bar is recommended. For students who require visa support, please go to our visas web page and review the I-20 Application Instructions and submit a completed I-20 Application via our online webform. (Exchange Students and students who require a J-1 Exchange Visitor-Student visa should complete the DS-2019 Application). Though ideal for students to submit the application (and supportive documentation) by November 1, submissions are accepted after this date.

Personal Information: Please enter or update your personal information.

November 15: 

Set up your Middlebury College Student Health Portal: Set up your Middlebury College Student Health Portal. You need your college email address and ID number to run this program. Review Required Student Health (Online) Forms and required document uploads. See detailed instructions here.

Immunization and Student Health Forms: Immunization records and other required health forms need to be uploaded immediately via Student Health Portal. Students who do not submit immunization records and required health forms will not receive their housing assignment until they do so. If there is any possibility that you will participate in an intercollegiate sport or club rugby or crew, the NCAA requires that your physical exam is completed within 6 months of the start of your athletic season.

Housing Questionaire and Contract: For New Feb students arriving for the spring term, this form will be available on November 15th and your deadline is January 3. (Reminder: You will not receive your housing assignment until all of your Required Health and Immunization forms have been completed and submitted) 

Enroll in or Waive Student Health Insurance: All students are required to have health insurance. Students will receive email notifications beginning in November from Gallagher, our student health insurance partner, to either enroll in or waive (with proof of other coverage) the Student Health Insurance Plan.

Create Nelnet Account and add Authorized Parties: Students will receive an email to their Middlebury email address around November 15 with a link to their spring semester bill. Students will need to click the link in the email to complete the set-up of their student profile at Nelnet Campus Commerce. Steps to set up an authorized party can be found here. Once students set-up their student profile at Nelnet Campus Commerce, they should add an authorized party so that their parent or others can also set up an account to view the bill, make payments, and enroll in monthly payment plans.

Tuition Payment: Around November 15, students will receive an email to their Middlebury email address with a link to the spring semester bill. Payment for the spring semester is due by December 15. Billing, payments, and payment plans are all processed electronically through Nelnet. Find more information about payment options here. 

December

December 15:

Financially Responsible Contact Information: Please enter contact information for the person or persons assuming financial responsibility for your comprehensive fee bills in BannerWeb.

Pay Balance on Student Account: If students have not yet completed the setup for their student accounts and added authorized payers, students will need to click the link in the email from Nelnet Campus Commerce that was sent to their emails around November 15. Payments by electronic bank transfer or credit card can be made on student accounts. Enrollment in a payment plan is expected if payment is not made in full by December 15. 

Early Arrival Registration Form (International, Exchange, and U.S. Abroad Students only): Students should contact International Student and Scholar Services (ISSS) with questions at isss@middlebury.edu

January

January 1:

Health Related Travel Information: Review Simple Steps for Safer Travel

ISSS Pre-orientation Program Confirmation of Participation form (International First-Year, Transfer, Exchange and U.S. Abroad Students only): Students planning to be in F-1 or J-1 status are expected to participate in the program; optional participation for all others. Please contact International Student and Scholar Services (ISSS) at isss@middlebury.edu for questions.

January 3:

Housing Contract & Questionnaire: For New Feb students arriving for the spring term, this form will be available on November 15th and your deadline is January 3. (Reminder: You will not receive your housing assignment until all of your Required Health and Immunization forms have been completed and submitted)  

January 14:

Update Emergency Contact Information: Enter new or update existing information in BannerWeb. After January, any address and contact information changes for you or your family members must be directed to your Dean’s office.

Parent Contact/Family Information: Enter new or update existing information in BannerWeb. After January, any address and contact information changes for you or your family members must be directed to your Dean’s office.

Personal Evacuation Plan: All students must have a plan in the event that the college needs to have an emergency evacuation updated in BannerWeb.

January 15:

For Transfer students only: Around January 15, transfer students will receive an email from Nelnet Campus Commerce with the spring semester bill. Transfer students will need to click the link in the email to complete the set up of their student account and to add their authorized payers to the account. Once logged into their account, students and authorized payers can view account charges and payments, make electronic bank transfer and credit card payments, and enroll in payment plans for the semester

First-Year Seminar Registration: All new incoming students (not transfer and exchange students) will enroll in a First Year Seminar (FYS) as one of four courses in the first semester. Because this course is foundational for new student instruction and advising, it is the first course for which new students register. FYS registration will happen in January, well in advance of the registration process for other courses. Students will learn about all the FYS course options when they receive the FYS Registration Booklet in mid-December, and they will choose from those seminar options, ranking their top choices in a survey that will be open for them to complete in mid-January. Incoming first-years, stay tuned to your Middlebury email account in December for the arrival of the FYS Registration Booklet.

Orientation Registration Form: Orientation for incoming fall students begins September 6 and February 9 for Feb students. As registration opens, a link to the form will be emailed to your Middlebury email address.

ID Photo Submission: This link will bring you to the online directory where you will upload a passport quality photo for your student ID card. Click on the Upload Photo link at the top of the page. You will be asked for your Middlebury credentials to log in.

Vehicle Registration: For those who choose to bring a vehicle to campus, you will need to register your car and purchase a parking pass here.

January 17:

Begin Online Orientation Modules: Prior to arrival to campus, you will be required to complete online orientation modules to help you begin your jouney at Middlebury College.

January 28:

Placement Exams: Incoming students planning to enroll in courses in certain departments may need to take placement exams or follow special instructions in order to register. Check the Placement Exam site (link coming soon) for information on required exams and details regarding placement. Complete any online placement exams in January, before you arrive on campus.

Writing Self-Placement Survey: All first-year students are required to complete the Writing Self-Placement Survey. Students will be emailed a link to the survey and information about the writing placement and advisement processes. Students will not be automatically placed into any courses. Instead, they can self-select into WRPR 100/101 based on placement advice and faculty advisement. Contact Genie Giaimo, ggiaimo@middlebury.edu—Assistant Professor of Writing and Rhetoric and Writing Center Director—with any questions.

January 31:

Bicycle Registration: For those who choose to bring a bike to campus, please register your bike here

Emergency Preparedness:  All new students are required to view “Emergency Preparedness at Middlebury” available on SafeColleges. This important video ensures you are prepared in the case an emergency occurs on campus. After viewing the video, you will be provided with a link to log your attendance by taking a short quiz.

Missing Person Contact: Please add an off-campus contact in BannerWeb to reach if the student is reported missing.

February

February 1:

Display/Update Preferred First Name and Pronoun(s): Any student can choose to be addressed by the first name that they prefer regardless of whether or not they have legally changed their name. Students can also indicate the gender pronoun(s) they use in BannerWeb.

Emergency Preparedness Training: All new students are required to view “Emergency Preparedness at Middlebury” available on SafeColleges. This important video ensures you are prepared in the case an emergency occurs on campus. After viewing the video, you will be provided with a link to log your attendance by taking a short quiz.

Student Health Insurance Plan Enrollment or Waiver: All students are required to have health insurance. Students will receive email notifications beginning in November from Gallagher, our student health insurance partner, to either enroll in or waive (with proof of coverage) the Student Health Insurance Plan.

Voter Registration:  Before arriving on campus, we encourage US citizens to register to vote in their home state. If students are interested in registering in Vermont, they can do so using their Middlebury College address (e.g. Middlebury College Box ####, 14 Old Chapel Road, Middlebury, VT 05753). You can find your box number in BannerWeb.

February 8: 

Health and Wellness Courses: Prior to arrival on campus, all new undergraduate students are required to complete a health and wellness course that address alcohol and other substances in college. If you are an international student with limited access to the Internet or a student who has yet to complete the courses, you will be required to complete the courses shortly after arriving on campus.

Annual Security and Fire Safety Report: Middlebury is required by law to provide access to our annual campus security report.