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Pre-Arrival Checklist

There are many things you must do before you arrive on campus in the fall. Each month, we’ve highlighted important items to complete by their deadlines. For the incoming class joining us in the fall, these dates and forms will be updated and ready for you to access beginning in June. Our office will be in touch when your pre arrival checklist is ready to begin. Please monitor your Middlebury email address for reminders and updates!

Things To Do Now

For students arriving in September, here are the first three things you should do:

1. Set up your Middlebury College Email Account

  • You should have received emailed instructions with information on how to set up your Middlebury College email. If you run into issues setting up your account, email helpdesk@middlebury.edu for technical support. 
  • Once you’ve activated your account, begin checking your Middlebury email regularly at go.middlebury.edu/webmail. It’s how we’ll communicate with you from this point onward.

2. Start your Pre-Arrival Checklist on Banner

  • Log onto Middlebury’s online database BannerWeb for the comprehensive Pre-Arrival Checklist and links to all required forms. You can log into your account using your Middlebury email login. 
  • Review the required and optional tasks and forms in BannerWeb.

3.  Set up your Middlebury College Health Portal

Things To Do in the Next Few Months

Below is an overview of your Pre Arrival Checklist. Log onto Middlebury’s online database BannerWeb for the comprehensive list and links to all required forms.

June

June 1:

Form I-20/Form DS-2019 Application and Supporting Documents (International First-Year and International Transfer Students only) Due: We encourage international students, including U.S. students who live abroad, to visit our ISSS Pre-Orientation Program page and read the Pre-Arrival Guide located in the right side bar. For students who require visa support, please go to our visas web page and review the I-20 Application Instructions and submit a completed I-20 Application via our online webform. Though ideal for students to submit the application (and supportive documentation) by June 1, submissions are accepted after this date. (Exchange Students and students who require a J-1 Exchange Visitor-Student visa should complete the DS-2019 Application).

Housing Questionnaire and Contract Opens: The first step in the housing process for the Fall semester is to fill out a housing questionnaire, which is available through the Student Housing Portal. First years arriving in September, this form will be available on June 1 and your submission deadline is July 1. Transfer and exchange students arriving in September, please note your deadline is July 31. For New Feb students arriving for the spring term, this form will be available on November 15th and your deadline is January 8. (Reminder: You will not receive your housing assignment until all of your Required Health and Immunization forms have been completed and submitted).

Create Nelnet Account and Add Authorized Parties: Students are encouraged to set up their account at Nelnet Campus Commerce - Middlebury’s billing and payment service - before the first billing email notification is sent in early July.  We recommend that when students are setting up their account, they also add parents or others as authorized parties so they can create their own account. Authorized parties can then set up an account and will have access to view the bill, make payments, and enroll in monthly payment plans. Find more information on accessing your bill here. 

June 15:

Set up your Middlebury College Student Health Portal: You need your college email address and ID number to run this program. Review Required Student Health (Online) Forms and required document uploads. See detailed instructions here.

Immunization and Health Records due in your Student Health Portal: Students who do not submit immunization records and required health forms will not receive their housing assignment until they do so. If there is any possibility that you will participate in an intercollegiate sport or club rugby or crew, the NCAA requires that your physical exam is completed within 6 months of the start of your athletic season. See more information on required health forms.

June 16:

First-Year Seminar Registration Opens: All new incoming students (not transfer and exchange students) will enroll in a First Year Seminar (FYS) as one of four courses in the first semester. Because this course is foundational for new student instruction and advising, it is the first course for which new students register.  FYS registration will happen in June (Fall 2022 for febs), and then students will register for their other classes during Orientation Week. Students will learn about all the FYS course options when they receive the FYS Registration Booklet in June, and from those seminar options, they will signal in an unranked survey the six seminars they find most intellectually engaging. Incoming first-years, stay tuned to your Middlebury email account in June for the arrival of the all-important FYS Registration Booklet; the registration deadline is 6/24.

June 24:

First-Year Seminar Registration Due: Students will learn about all the FYS course options when they receive the FYS Registration Booklet in June, and from those seminar options, they will signal in an unranked survey the six seminars they find most intellectually engaging. 

July

ISSS Pre-orientation Program Confirmation of Participation Form (International First-Year, Transfer, Exchange and U.S. Abroad Students only): Students planning to be in F-1 or J-1 status are expected to participate in the program; optional participation for all others. Please contact International Student and Scholar Services (ISSS) at isss@middlebury.edu for questions.

July 1:

Display/Update Preferred First Name and Pronoun(s): Any student can choose to be addressed by the first name that they choose regardless of whether or not they have legally changed their name. Students can also indicate the gender pronoun(s) they use in BannerWeb.

Create Nelnet Account and Add Authorized Parties: Students are encouraged to set up their account at Nelnet Campus Commerce - Middlebury’s billing and payment service - before the first billing email notification is sent in early July.  We recommend that when students are setting up their account, they also add parents or others as authorized parties so they can create their own account. Authorized parties can then set up an account and will have access to view the bill, make payments, and enroll in monthly payment plans. Find more information on accessing your bill here. 

Complete ADA questionnaire: to determine whether or not you may need accommodations at Middlebury. If you know that you need accommodations, you may submit an Accommodation Request Form (ARF). Please note that all requests for special residential accommodations related to disabilities must be made by submitting the ARF.

Please enter or update your personal information on BannerWeb.

Update Parent Contact/Family Information: Enter new or update existing information.

Housing Questionnaire and Contract Due for First Year Students: The first step in the housing process for the Fall semester is to fill out a housing questionnaire, which is available through the Student Housing Portal. First years arriving in September, this form will be available on June 1 and your submission deadline is July 1. (Reminder: You will not receive your housing assignment until all of your Required Health and Immunization forms have been completed and submitted).

Enroll in or Waive Student Health Insurance: All students are required to have health insurance. Students will receive email notifications beginning in July from Gallagher, our student health insurance partner, to either enroll in or waive (with proof of other coverage) the Student Health Insurance Plan. Students arriving in February will be able to enroll or waive coverage starting in November.

Tuition Payment: Billing statements for the fall semester are emailed in July and due by August 15. Students and, once set up by the student, authorized parties, receive email notifications when their bill is ready to view at Nelnet Campus Commerce - Middlebury’s billing and payment service. Students access their bill online; no paper billing statements are mailed. Billing statements for the spring semester (including for Febs) are emailed in November and due by December 15. Find more information about payment options here.

July 31:

Housing Questionnaire and Contract Due for Transfer/Exchange Students: The first step in the housing process for the Fall semester is to fill out a housing questionnaire, which is available through the Student Housing Portal. Transfer and exchange students arriving in September, please note your deadline is July 31. For New Feb students arriving for the spring term, this form will be available on November 15th and your deadline is January 8. (Reminder: You will not receive your housing assignment until all of your Required Health and Immunization forms have been completed and submitted).

August

August 1:

Placement Exam Window Opens: Incoming students planning to enroll in courses in certain departments may need to take placement exams or follow special instructions in order to register. Check the Placement Exam site here for information about exam formats, instructions, and availability. You must be logged into your Middlebury google account to view the site. Complete any online placement exams before you arrive on campus, using a computer with web access. 

Health and Wellness Courses Available: Prior to arrival on campus, all new undergraduate students are required to complete Building Your Well-being, a health and wellness course focused on promoting and protecting individual and community well-being. All new undergraduate students are also required to complete a health and wellness course that addresses alcohol and other substances in college. If you are an international student with limited access to the Internet or a student who has yet to complete the courses, you will be required to complete the courses shortly after arriving on campus.

August 3:

Orientation Session Preference Form: Orientation for incoming fall students begins September 5 for fall admits. As the form opens, a link will be emailed to your Middlebury email address. 

August 15:

Pay Balance on Student Account: If students have not yet completed the setup for their student accounts and added authorized payers, students will need to click the link in the email from Nelnet Campus Commerce that was sent to their emails on July 12. Payments by electronic bank transfer or credit card can be made on student accounts. Find more information about payment options here.Enrollment in a payment plan is expected if payment is not made in full by August 15. 

Begin Online Orientation Modules: Prior to arrival to campus, you will be required to complete online orientation modules to help you begin your journey at Middlebury College. The link to log in will be sent to you to your Middlebury email address August 15 for fall admits, and will be due on September 2. The link to login will be sent on February 16 for spring admits, and will be due 2/3.

August 19:

Personal Evacuation Plan: All students must have a plan in the event that the college needs to have an emergency evacuation. Enter new or update existing information by Mid-August in BannerWeb.

Annual Security and Fire Safety Report: Middlebury is required by law to provide access to our annual campus security report.

Missing Person Contact: Please upload an off-campus contact in case of an emergency in BannerWeb

Bicycle Registration: For those who choose to bring a bike to campus, please register your bike here.

Update Emergency Contact Information on BannerWeb: Please enter your emergency contact information.

Vehicle Registration & Parking Pass: For those who choose to bring a vehicle to campus, you will need to register your car and purchase a parking pass. Students will incur tickets and/or citations if vehicles are not registered before the start of the semester. 

Health Related Travel Information: Review the College’s web page for the most up-to-date health related travel information as well as other guidance that might impact your studies at Middlebury.

ID Photo Submission: This link will bring you to the online directory where you will upload a passport quality photo for your student ID card. Click on the Upload Photo link at the top of the page. You will be asked for your Middlebury credentials to log in. 

Emergency Preparedness Training: All new students are required to view “Emergency Preparedness at Middlebury,” available on SafeColleges. This important video ensures you are prepared in the case an emergency occurs on campus. After viewing the video, you will be provided with a link to log your attendance by taking a short quiz.

Voter Registration: Before arriving on campus, we encourage US citizens to register to vote in their home state. If students are interested in registering in Vermont, they can do so using their Middlebury College address (e.g. Middlebury College Box ####, 14 Old Chapel Road, Middlebury, VT 05753).

August 26:

Health and Wellness Courses Due: Prior to arrival on campus, all new undergraduate students are required to complete Building Your Well-being, a health and wellness course focused on promoting and protecting individual and community well-being. All new undergraduate students are also required to complete a health and wellness course that addresses alcohol and other substances in college. If you are an international student with limited access to the Internet or a student who has yet to complete the courses, you will be required to complete the courses shortly after arriving on campus.

Writing Self-Placement Survey: Students can access this required survey in their Pre Arrival Checklist in BannerWeb. They will also be emailed a link to the survey and information about the writing placement and advisement processes in August. Students will not be automatically placed into any courses. Instead, they can self-select into WRPR 100/101 based on placement advice and faculty advisement. Contact Genie Giaimo, Assistant Professor of Writing and Rhetoric and Writing Center Director, with any questions.

Placement Exams Due: Incoming students planning to enroll in courses in certain departments may need to take placement exams or follow special instructions in order to register. Check the Placement Exam site here for information about exam formats, instructions, and availability. You must be logged into your Middlebury google account to view the site. Complete any online placement exams before you arrive on campus, using a computer with web access. For Feb students, your placement exams will be available starting in January with more details shared later in the fall. Deadline for exams is 8/26.

September

September 2:

Online Orientation Modules Due: You must complete the online orientation modules by September 2. A new set of modules will be assigned each week beginning on August 16.