There are many things you must do before you arrive on campus. Each month there are tasks to complete.

Things To Do Now

For students arriving in September, here are the first three things you should do:

1. Set up your Middlebury College Email Account

  • You should have received emailed instructions with information on how to set up your Middlebury College email. If you run into issues setting up your account, email helpdesk@middlebury.edu for technical support. 
  • Once you’ve activated your account, begin checking your Middlebury email regularly at go.middlebury.edu/webmail. It’s how we’ll communicate with you from this point onward.

2. Start your Pre-Arrival Checklist on Banner

  • Log onto Middlebury’s online database BannerWeb for the comprehensive Pre-Arrival Checklist and links to all required forms. You can log into your account using your Middlebury email login. 
  • Review the required and optional tasks and forms in BannerWeb.

3.  Set up your Middlebury College Health Portal

Things To Do in the Next Few Months

Below is an overview of your Prearrival Checklist. Log onto Middlebury’s online database BannerWeb for the comprehensive list and links to all required forms.

May

May 31:

Complete this ADA questionnaire to determine whether or not you may need accommodations at Middlebury. If you know that you need accommodations, you may submit an Accommodation Request Form (ARF). Please note that all requests for special residential accommodations related to disabilities must be made by submitting the ARF.

June

June 1:

Set up your Middlebury College Student Health Portal. You need your college email address and ID number to run this program. Review Required Student Health (Online) Forms and required document uploads. See detailed instructions.

Form I-20/Form DS-2019 Application and Supporting Documents (International First-Year and International Transfer Students only): We encourage international students, including U.S. students who live abroad, to visit our Pre-orientation program page and read the Pre-Arrival Guide located in the right side bar. For students who require visa support, please go to our visas web page and review the I-20 Application Instructions and submit a completed I-20 Application via our online webform. (Exchange Students and students who require a J-1 Exchange Visitor-Student visa should complete the DS-2019 Application).

June 15:

Immunization and Health Records must be uploaded via Student Health Portal by this date. Students who do not submit immunization records and required health forms will not receive their housing assignment until they do so. If there is any possibility that you will participate in an intercollegiate sport or club rugby or crew, the NCAA requires that your physical exam is completed within 6 months of the start of your athletic season. See more information on required health forms.

Housing Questionnaire and Contract: The first step in the housing process for the Fall semester is to fill out a housing questionnaire, which is available through the Student Housing Portal and is due by July 1st. You will log in using your Middlebury credentials. Transfer and exchange students arriving in September, please note your deadline is July 31. New FEB students arriving for the spring term will receive the housing application in late Fall. (Reminder: You will not receive your housing assignment until all of your Required Health and Immunization forms have been completed and submitted).  Students should expect to hear back about their room assignments in mid-August.

First-Year Seminar Registration: All new incoming students (not transfer and exchange students) will enroll in a First Year Seminar (FYS) as one of four courses in the first semester. Because this course is foundational for new student instruction and advising, it is the first course for which new students register. FYS registration will happen in June, well in advance of the registration process for other courses. Students will learn about all the FYS course options when they receive the FYS Registration Booklet in early June, and they will choose from those seminar options, ranking their top choices in a survey that will be open for them to complete from June 24th to June 30th. Incoming first-years, stay tuned to your Middlebury email account for the FYS Booklet, which will arrive there for your perusal in early June.

July

July 1:

Please enter or update your personal information on BannerWeb.

Financially Responsible Contact Information: Enter new or existing contact information for any and all parties that are responsible for you on a financial level (located in BannerWeb).

International Pre-orientation Registration (International, Exchange, and U.S. Abroad Students only): By mid-summer ISSS will be in contact with you regarding your confirmation of attendance in International Pre-orientation.

Housing Questionnaire and Contract: First years arriving in September, this Student Housing Portal will be available on June 15 and your submission deadline is July 1.

Update Emergency Contact Information on BannerWeb: Please enter your emergency contact information.

Update Parent Contact/Family Information: Enter new or update existing information.

July 12: 

Enroll in or Waive Student Health Insurance: All students are required to have health insurance. Students will receive email notifications beginning in July from Gallagher, our student health insurance partner, to either enroll in or waive (with proof of other coverage) the Student Health Insurance Plan. Students arriving in February will be able to enroll or waive coverage starting in November.

Create Nelnet Account and add Authorized Parties: Students received their fall semester billing notification on July 12 with a link to Nelnet Campus Commerce, our online billing and payment system. Students will need to click the link in the email to complete the set-up of their student profile at Nelnet and then add parents or others as authorized parties to their account. Once logged into their account, students and authorized parties can view account charges and payments, make electronic bank transfer and credit card payments, and enroll in payment plans for the semester. Find more information on accessing your bill here

Tuition Payment: On July 12, students received an email to their Middlebury email address with a link to the fall semester bill. Payment for the fall semester is due by August 15. Spring bills (including for Febs) will be sent around November 15, with a December 15 due date. Billing, payments, and payment plans are all processed electronically through Nelnet. Find more information about payment options here.

July 30:

Orientation Registration: Orientation begins September 6 for incoming fall students. As registration opens, a link to the form will be sent to your Middlebury email address. Please complete this form by July 30.

August

August 1:

Health Related Travel Information: Review the College’s web page for the most up-to-date health related travel information as well as other guidance that might impact your studies at Middlebury.

Required Online Courses: Prior to arrival on campus, all new undergraduate students are required to complete online courses on important health topics including substance use and sexual and relationship violence prevention. You’ll receive access instructions for our online educational platform Vector Solutions via email in August where you can view and take your assigned courses. If you have limited access to the Internet, you will be required to complete the courses shortly after arriving on campus.

Placement Exams: Incoming students planning to enroll in courses in certain departments may need to take placement exams or follow special instructions. Check the Placement Exam site here for information about exam formats, instructions, and availability. You must be logged into your Middlebury google account to view the site. Some exams will be offered beginning August 1. Other exams will be offered a little later in August; a few exam interviews will be offered during the orientation period. Complete any online placement exams by August 27, before you arrive on campus, using a computer with web access. For Feb students, your placement exams will be available starting in January with more details shared later in the fall. 

August 15:

Pay Balance on Student Account: If students have not yet completed the setup for their student accounts and added authorized payers, students will need to click the link in the email from Nelnet Campus Commerce that was sent to their emails on July 12. Payments by electronic bank transfer or credit card can be made on student accounts. Enrollment in a payment plan is expected if payment is not made in full by August 15. 

ID Photo Submission: ID/key cards require a photo. For more information, see the ID photo submission guidelines. This must be completed by August 15.

Vehicle Registration & Parking pass: For those who choose to bring a vehicle to campus, please register here or view in BannerWeb. Registration will become available around the second week in August.

August 16:

Begin Online Orientation Modules: Prior to arrival to campus, you will be required to complete online orientation modules to help you begin your journey at Middlebury College. A link to your modules will be provided in mid-August. Modules must be completed by September 1.

August 17:

Personal Evacuation Plan: All students must have a plan in the event that the college needs to have an emergency evacuation. Enter new or update existing information by Mid-August in BannerWeb.

Missing Person Contact: Please upload an off-campus contact in case of an emergency in BannerWeb

Bicycle Registration: For those who choose to bring a bike to campus, please register your bike here.

August 20:

Writing Self-Placement Survey: All first-year students are required to complete the Writing Self-Placement Survey. Students can access the survey in their prearrival checklist in BannerWeb. They will also be emailed a link to the survey and information about the writing placement and advisement processes in August. Students will not be automatically placed into any courses. Instead, they can self-select into WRPR 100/101 based on placement advice and faculty advisement. Contact Genie Giaimo, Assistant Professor of Writing and Rhetoric and Writing Center Director, with any questions.

August 29:

If you are planning to celebrate Rosh Hashanah with the Scott Center for Spiritual and Religious Life, you can find the schedule for services, meals and other events at go.middlebury.edu/highholidays. The Scott Center will continue to update and add content to that site as planning develops. We are excited to be offering many meals for the High Holidays, and in order to have enough food we need RSVPs. If you would like to attend the Erev Rosh Hashanah dinner on September 6, and/or lunch on September 7, please RSVP here by August 29. These meals, and all services, are open to students and family members. Students who would like to join the Scott Center for the Break Fast following Yom Kippur should RSVP here by September 3.

September

September 1:

Complete Online Orientation Modules: You must complete the online orientation modules in our platform (Advantage) by September 1. A new set of modules will be assigned each week beginning on August 16.

Display/Update Preferred First Name and Pronoun(s): Any student can choose to be addressed by the first name that they choose regardless of whether or not they have legally changed their name. Students can also indicate the gender pronoun(s) they use in BannerWeb.

Emergency Preparedness Training:  All new students are required to view “Emergency Preparedness at Middlebury” available on SafeColleges. This video will be available mid-August. This important video ensures you are prepared in the case an emergency occurs on campus. After viewing the video, you will be provided with a link to log your attendance by taking a short quiz.

Voter Registration: Before arriving on campus, we encourage US citizens to register to vote in their home state. If students are interested in registering in Vermont, they can do so using their Middlebury College address (e.g. Middlebury College Box ####, 14 Old Chapel Road, Middlebury, VT 05753).

September 5:

Annual Security and Fire Safety Report: Middlebury is required by law to provide access to our annual campus security report.