Class Deans

While much of our daily work is focused on student growth and creating opportunities for rich learning experiences, there are times when we may become aware of student struggles or witness behaviors that cause us to be concerned.  Should this happen, it is important for you to know who to reach out to so that the student/s get the support they need. The CARE Network.

The process for requesting to take a 5th credit has recently changed. Instead of collecting signatures, students are now being asked to fill out an online form. The following will explain the different components that you will need to gather before submitting your request.

Please note, 5th credits can only be added during the add period.

There are several things that your Class Dean must take into consideration while evaluating your application to take 5 credits. To be eligible for consideration, you must:

• Be of Sophomore or Junior standing (First Year students are not eligible; Seniors do not need permission to enroll in 5 credits).
• Have at least a 3.2 GPA in your two preceding semesters.
• Demonstrate that you can handle the increased workload.
• Seniors need only faculty approval for a fifth credit, entered in BannerWeb and emailed to the Registrar.
• First Year students in their first or second semester at Middlebury are not permitted to take five credits in a semester.

If you meet the above criteria, you will follow this link to request to take a 5th credit. Once at the form, you will need to

• Select the role of “student” in the first drop down menu “Affiliation with Middlebury.”
• Select “Request to add 5th credit” in the second drop down menu “Student Report Type.”

As part of the application process, you should be in touch with the course instructor to request permission to join the class. Upon approval, the instructor will need to put that in an email to you, and then will need to add an approval in Banner for the credit to be added. A copy of this email will need to be included in this application.  (Save as a pdf)

Next, you will need to email your advisor for hir support to add the credit and also have hir email hir approval. A copy of this email will also need to be included in this application. (Save as a pdf)

Please use this format in both of these emails.

Faculty Advisor:
Dean:
Student Name / ID#:
Course Code/ CRN: 

Only complete applications will be considered. Once the decision has been made, you will receive an email with an Approval or Denial of the request.

If you receive approval, the Office of the Registrar will add your 5th credit to your schedule. Once added, you will be able to see the credit in Banner. It is important to monitor your email for outreach from the Registrar in the event there are barriers to your request.

Once again, keep in mind, 5th credits can be added during the add period, which is separate from normal registration. Students may work towards prior approval by submitting this application, but they cannot be officially added until later.

Additional information on half credits is available from the Registrar

The deadline for declaring intent to return from a leave of absence for the Fall 2023 semester is June 15th.

If you are a student who would like to Return from a Leave of Absence, you will need to complete a form to request readmission. Please refer to the letter you received outlining the terms of your leave prior to completing this form.  

You will need to have your student information, contact information for parents/guardians you would like to receive notice of your readmission, and the email address of your academic advisor handy as you complete this form. If you are an international student with F-1 or J-1 status, please consult with ISSS prior to submitting this form.

Once in the form, you will need to:

• Select the role of “student” in the first drop down menu “Affiliation with Middlebury.”

• Select “Return from leave of absence” in the second drop down menu “Student Report Type.”

• Under “Is this a leave with conditions?” 

  • Select “no” if you initiated a voluntary leave of absence and the only condition (or requirement) placed upon your return was notifying the College by a specific date. This information is in your leave of absence letter. 

  • Select “yes” if you worked with your Class Dean during your leave process and you are being required to submit additional documentation as part of your readmission process. You will be asked to submit this documentation later. This information is outlined in your leave of absence letter. 

• Under “Description” briefly note that you are requesting to return from a leave of absence.  You may enter any additional information that you think may be relevant.

• Under “Term student began LOA,” please select the first academic term you took off from your studies. For example, if you were enrolled in Spring 2020, but then took Fall 2020 off, you would select “Fall 2020.”

• Under “Anticipated term for return,” please select the term you are requesting to resume your studies. For example, if you are requesting to resume your studies Fall 2021, you would select “Fall 2021.”

• If you are on a leave with conditions, you will need to submit additional information by the date outlined in your leave letter. If you are ready to submit this documentation now, please upload the letter you were instructed to write to the “Verification and Documents” field. You should also upload any documentation that you were requested to submit or that you think would be helpful in evaluating your readiness to return. Please note that Medical Return Forms (MRFs) should not be uploaded here and should instead be emailed directly to chw@middlebury.edu. If you are not ready to submit this information now, please make a note under “Description” that you will be submitting this additional documentation separately before the deadline outlined in your leave letter.

Only complete applications will be considered. Once your request has been processed, you will receive a new letter outlining the conditions and supports of your return if it has been approved. You will be contacted by a college official if there are additional considerations associated with your return that need to be addressed.

If you are a student who would like to continue or extend your current Leave of Absence, you will need to complete a form to request an extension of your leave. Please refer to the letter you received outlining the terms of your leave prior to completing this form.  

You will need to have your student information, contact information for parents/guardians you would like to receive notice of your leave extension, and the email address of your academic advisor handy as you complete this form. If you are an international student with F-1 or J-1 status, please consult with ISSS prior to submitting this form. 

Once in the form, you will need to:

• Select the role of “student” in the first drop down menu “Affiliation with Middlebury.”

• Select “Continuation of leave of absence” in the second drop down menu “Student Report Type.”

• Under “Is this a leave with conditions?” 

  • Select “no” if you initiated a voluntary leave of absence and the only condition (or requirement) placed upon your return was notifying the College  by a specific date. This information is in your leave of absence letter. 

  • Select “yes” if you worked with your Class Dean during your leave process and you are being required to submit additional documentation as part of your readmission process. This information is outlined in your leave of absence letter. 

• Under “Description” briefly note why you are requesting to extend your leave. You may enter any additional information that you think may be relevant.

• Under “Term student began LOA,” please select the first academic term you took off from your studies. For example, if you were enrolled in Spring 2020, but then took Fall 2020 off, you would select “Fall 2020.”

• Under “Anticipated term for return,” please select the term you think you would like to resume your studies. For example, if you are requesting to resume your studies in Spring 2022, you would select “Spring 2022.”

• If there are any documents related to your leave extension that you wish to share, you may upload them to the “Verification and Documents” field, however, no additional documents are required for students to extend their leaves.

Only completed applications will be considered.

Please note that Enrollment Certificates can be obtained via this self-service link on the Registrar’s website, information found at http://www.middlebury.edu/offices/academic/records/verifications .
 

Our office is happy to complete enrollment forms and letters that are needed (and cannot be obtained by using the Clearinghouse system). These requests are processed in order of receipt and can take up to 10 days to process.
 

To access your information:

Log in to your BannerWeb account, click on Student Records and Registration, and then Enrollment Verifications. This link takes you directly to the secure National Student Clearinghouse website, where you enter your personal information to get to “Enrollment Verify.”

Two kinds of Certifications are available from the Clearinghouse:

Current Enrollment Verification, or a complete history (all) Enrollment Verification. (Middlebury has been sending data to the Clearinghouse since Fall 2006.) The certifications displays your enrollment status and your expected graduation date.

Follow this link to request a final exam change.

Please keep in mind that final exam changes cannot be made to accommodate travel or due to athletic events (please speak with your coach for guidance). Information on rescheduling final exams can be found in the Middlebury Handbook.

Please consult with the Registrar’s Office.

Please see the latest information here.  Very important guidelines are shared by ISSS — Graduation Invitation Guidance