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Thinking about attending or presenting at a conference? Apply for Student Council conference funding!

Current degree-seeking students who are in good academic and financial standing and who have paid the student activity fee are eligible to apply. Due to the high demand for funding, the applicant pool is competitive. Funds are awarded on a first-come, first-served basis. Funding is not guaranteed.

Conference Funding Guidelines

The Student Council endeavors to support the needs of the student body by providing the opportunity to apply for financial support when attending or presenting at professional conferences both domestically and abroad.

Download the Conference Funding Presentation.

Application Requirements and Information

Please Note: Conference Funding is closed for the 2017-18 academic year and will reopen in September for the 2018-19 academic year.

  • Submit a completed Conference Funding Application.

  • Applications can be submitted from August through May. The Conference Funding Committee meets the last Friday of every month (September–April) to review applications.

  • Consideration is given to applicants who apply for conference funding related to a conference taking place in the same academic year, including summer.

  • Applicants must be full-time, currently enrolled, degree-seeking students at the time of the conference. They must have also paid the student activity fee.

  • Your application must be received in advance of the conference for which you are applying. For example, if you plan to attend a conference in November you must apply by the October review date. Retroactive applications will not be reviewed.

  • Upon review, your application may receive preapproval for funding, but the actual reimbursement will not be processed until the proper documentation (including the deliverable) is submitted after the conference.

  • Applicants may receive up to $700 in the academic year to fund participation in a single conference (or $300 in the case of conference attendees). Recipients of conference funding who later wish to participate in a conference of greater cost can apply to the committee for the difference in funding between the two conferences, subject to the $700 limit and the funding caps listed in the rubric below.

  • Your preapproval for funding is based on the score awarded by the committee. If your expenses exceed your application estimates, you can still receive up to the maximum amount corresponding to that particular score.

Point Scale Used for Application Evaluation

Award decisions will be based on the point system below. Points are awarded based on the criteria below and are then converted into a percentage of the amount awarded. For example:

  • If a conference attendee requested $500, and received a 3, the committee would award the attendee 100 percent of the $300 maximum allocation. This is because the maximum allocation that an attendee can receive is $300.

  • However, if a conference attendee requested $200, and received a 2, the Committee would award the attendee 66 percent of the $200 request, or $133.

Please note, the maximum allocation is $300 for a conference attendee and $700 for a presenter, which are the maximum awards one can receive from conference funding. Additionally, students can only receive one conference funding award per academic year.

Score Percentage Max Attendee Max Presenter
0 0% $0 $0
0.5 16.5% $50 $115.50
1 33% $100 $233
1.5 50% $150 $350
2 66% $200 $467
2.5 83% $250 $581
3 100% $300 $700

Essay Criteria

One page essay (approximately 500 words), with a detailed, grammatically sound, comprehensive proposal stating the name and purpose of the conference, along with the reasons the student is interested in attending. The application should demonstrate the following:

  • How the conference directly relates to the student's field of study or academic interest and why attending the conference will enhance the student's academic experience

  • How the conference relates to the student's future career goals

  • How the student's participation in the conference will benefit the the Institute community as a whole

Funding and Reimbursement

  • Funding can be used toward the following expenses only:

    • Conference registration

    • Travel and transportation

    • Lodging

  • Funding is not guaranteed.

  • Amount awarded is at the discretion of the Conference Funding Committee.

  • Funding is provided on a reimbursement basis only.

  • All reimbursement paperwork must be submitted within two weeks after the last day of the conference attended. Failure to do so may cause the student to lose the funds allocated by the committee.

  • Reimbursement requests will be processed when the committee receives

    • A voucher form, filled out correctly

    • All relevant, original receipts

  • Required deliverable—a blog post about the experience to share on the Student Council Community blog or a presentation at the Conference Funding Symposium in February and May.

Additional Information

  • Students will be notified of their award via email within two to three weeks of the closest review date following their submission.

  • It is important to turn in a strong application as it will only be reviewed one time per conference. Resubmissions for the same conference will not be accepted.

  • Students applying for conference funding must read and agree to these terms.

  • Based on past analysis of past conferences, the Student Council allocates up to two-thirds of the conference funding to be spent on fall semester conferences and one-third for the spring semester. This is to allow those who have conference opportunities in the spring an equal chance at applying for funding.

  • The Conference Funding Committee reserves the right to request additional documentation regarding attendance/participation, including but not limited to receipts, registration forms, and proof of participation.