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To determine the appropriate way to capture your event please think through the following.

Support Needed

If from experience or conversations you are certain that you will need the recording executed by the DLC or Marketing & Communications please fill out the Multimedia Project Proposal Intake Form.

Otherwise, skip to the next section.

Nature of the Event

If your event brings in a high profile speaker and could be used in a news story to promote the Institute, its programs and centers:

  • Please contact our Marketing and Communications team at least three weeks before the event.
  • If you are inside the three week window please still contact Marketing & Communications but understand there will be limited options and you may need to rethink your plan.

Otherwise, skip to the next section.


If your audience is internal i.e. current students, faculty, and/or staff ONLY

  • Skip to the next section.

If your audience is any other group i.e. prospective students, alumni, and/or the general public


If you simply want to give current students, faculty, and/or staff who could not attend your event a way to see the event exactly as it happened:

  • Please contact Media Services to have a camera setup
  • Please note that they will provide you with the raw footage (unedited)
  • The DLC can help you think through where to post this so only an internal audience can access it, how to make basic edits, and how to post the content

If you want to give current students, faculty, and/or staff a more produced version of the event (e.g. highlights), make an appointment with the DLC or see the Resources on the DLC website for guidance.

  • Video projects always take three times longer than you had expected. Please contact the DLC well in advance of your deadline to ensure you have enough time to complete your project.

If you are still unsure on where your project may fit please contact the DLC and they will point you in the right direction.