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The Student Council and the Office of Student Services encourage student clubs and activities that promote the mission of the Institute.

If you are interested in starting a student club or organization at the Institute, everything you need to know about the process is included on this page. If you have any additional questions, please contact the Office of Student Services.

Before filling out the Student Club Application, please read through the guidelines, criteria, and rules for establishing a club below.

Guidelines for Club Application and Approval Process

  • Review the club membership guidelines and student club criteria (below).

  • Participate in the Club Activities Fair to recruit interested members.

  • Complete the Student Club Application.

  • The club president will be notified by email with confirmation of provisional approval status.

  • The president and treasurer of approved clubs will be required to attend a mandatory club meeting.

Criteria for Club Approval

  • Mission and activities must adhere to the overall mission of the Institute.

  • Club must maintain at least 10 active student members.

  • Organizational structure must consist of at least two officer positions—one president and one treasurer.

  • The president and treasurer of each club must attend a mandatory club meeting in order to learn how to operate as a club, how funds are allocated to clubs, how to manage club budgets, event planning rules, and more. Attendance at this orientation is required for final club approval status. Clubs must fit into one or more of the following categories:

    • Academic

    • Awareness and Issue-Based

    • Culture and Language

    • International and National Organizations

    • Sports and Recreation

  • Each club must host a minimum of two meetings per semester to remain in good standing. These meetings must be approved through the room reservation system. The meetings should be advertised and open to the Institute community.

Membership Guidelines

  • Student clubs are defined as organizations whose membership is made up of Middlebury Institute students and whose activities are open to Institute students—irrespective of their academic divisions. Membership in student clubs may also include Institute staff, faculty, and alumni. However, staff, faculty, or alumni cannot be in a leadership role.

  • Student club members must be registered Institute students and must have paid the current academic year's student activity fee.

  • Student clubs must have an active membership of at least 10 students.

  • All clubs must have a president and a treasurer that are identified to Student Services prior to the mandatory club leaders meeting. The two students in these roles must actively hold their positions throughout the entire semester.

  • Clubs are not required to have a faculty or staff adviser. However, if a club chooses to do so, the name of the club advisor must be provided to the Office of Student Services at the beginning of the term.

Additional Rules and Guidelines

  • Clubs will be approved at the beginning of the fall and spring terms.

  • Club applications will be reviewed and approved by the director of student life and the student services coordinator.

  • Clubs that have existed and followed the rules in previous semesters will receive priority screening for approval as long as they have met the requirements and have submitted the application by the due date.