The Student Council and the Office of Student Services encourage student clubs and activities that promote the mission of the Institute.

If you are interested in leading a student club or organization at the Institute, everything you need to know about the process is included on this page. If you have any additional questions, please contact the Office of Student Services.

Before filling out the Student Club Application, please read through the guidelines, criteria, and rules for establishing a club below.

How to Start or Continue a Club

The following steps are mandatory for all clubs (new or continuing) at the beginning of the fall semester and new clubs at the beginning of the spring semester:

  1. Review the club membership guidelines and student club criteria (below) and identify a club president and vice president (club officers).

  2. Record a video introduction to your club (see guidelines, below).

  3. By September 4, 2020 (for fall 2020): submit your club application and link to your club video using the Club Proposal / Application form (must login to google drive with your @middlebury.edu login). Videos will be posted for the student body to watch. The spring 2021 club application deadline is February 5, 2021.

  4. From September 7-16, 2020: use your video and other tactics to recruit at least 10 interested members. Submit your member sign up by 4pm Pacific on September 16; an assignment in the Club Management Site prompts you to upload your member list.

  5. By September 16: Both registered club leaders must complete mandatory club leader training (asynchronous on the club leader management site). Club Presidents and VPs will be emailed directly to access their training assignments no later than September 11 at 5pm Pacific.The training deadline for new club leaders in the spring 2021 semester is February 15, 2021.

  6. Club leaders will be notified by email with confirmation of club status by September 18. (February 17, 2021 for spring clubs)

  7. The final, official club list for fall 2020 will be released by September 21 for fall and by February 18 for spring. 

Fall 2020 Club Video Guidelines and Support

Videos will be uploaded to a viewing space accessible to the student body. Check out these 12 tips to make your video more professional.

Video guidelines:

  • Use any video recording platform you like - Zoom can be great if you want to speak over slides or other visuals, your phone or computer if you want to speak directly to the camera, or utilize a program like iMovie or Windows Video Editor if you want to put a header/footer on the video or incorporate music. We recommend reading through the 12 tips linked above so your video is professional, cheerful and clean.
  • 2-5 minutes in length
  • Introduce your club mission and purpose

Other content you can consider:

  • Introduce your club leaders, including faculty members and/or alumni your club currently works with or plans to work with
  • Share ideas you have for activities and events this semester
  • Share any expectations you have of members - what will the time commitment be to engage with the club?
  • Pitch your club concept to a prospective member: what are the benefits of getting involved? 
  • Interview past/previous members, or ask for a testimonial to highlight

Continuing Clubs - Fall to Spring Semester Only (new clubs, refer to steps listed above)

For clubs that were approved and active during the previous fall semester and have met all requirements to continue into the spring semester:

  1. The club president should submit a club update form (will open in November 2020 and be due by February 4, 2021). 
  2. Any new officer who did not complete mandatory Club Leader Training in the fall must complete training in the spring. 
  3. Club leaders will be notified of club approval and operational status.

Criteria for Club Approval

  • Mission and activities must adhere to the overall mission of the Institute.

  • Club must maintain at least 10 active student members.

  • Organizational structure must consist of at least two officer positions—one president and one vice president. Faculty advisors are optional, but may support greater club continuity.

  • The president and vice president of each club must complete mandatory Club Leader Training (asynchronous training offered online) in order to learn how to operate as a club, how funds are allocated to clubs, how to manage club budgets, event planning rules, and more. Completion of this training by the specific deadline is required for final club approval status.

  • Clubs must fit into one or more of the following categories:

    • Academic

    • Awareness and Issue-Based

    • Culture and Language

    • International and National Organizations

    • Sports and Recreation

  • Each club must host a minimum of two meetings, events or activities, open to all MIIS students, per semester to remain in good standing. These meetings must be approved through the club event request system. The meetings should be advertised and open to the Institute community.

Membership Guidelines

  • Student clubs are defined as organizations whose membership is made up of Middlebury Institute students and whose activities are open to Institute students—irrespective of their academic divisions. Membership in student clubs may also include Institute staff, faculty, and alumni. However, staff, faculty, or alumni cannot be in a leadership role.

  • Student club leaders must be registered Institute students and must have paid the current academic year’s student activity fee.

  • Student clubs must have an active membership of at least 10 students.

  • All clubs must have a president and a vice president that are identified to Student Services prior to the club application window. The two students in these roles must actively hold their positions throughout the entire semester. No leadership changes are permitted after the mandatory training deadline passes.

  • Clubs are not required to have a faculty, alumni or staff adviser. However, if a club chooses to do so, the name of the club advisor must be provided to the Office of Student Services at the beginning of the term.

Additional Rules and Guidelines

  • Clubs will be approved at the beginning of the fall and spring terms, after mandatory Club Leader Training is completed.

  • Club applications will be reviewed and approved by the Assistant Dean of Student Life.

  • Clubs that have existed and followed the rules in previous semesters will receive priority screening for approval as long as they have met the requirements and have submitted the application by the due date.